Peds Office Coordinator

Peds Office Coordinator Description University of Colorado Anschutz Medical Campus Department: Anesthesiology, Division of Pediatrics Job Title: Office Coordinator & Assistant to the Vice Chair of Pediatric Anesthesiology (Open Rank: Intermediate - Senior) Position #00782040 - Requisition # 39139 Job Summary: Key Responsibilities: + Scheduling and coordinating Pediatric Division Attending Faculty meetings, All-Division Faculty meetings, and any additional ad-hoc faculty meetings as requested by the Division Administrator and/or Vice Chair of Pediatric Anesthesiology. Meeting coordination to include room setup, audio-visual equipment arrangements, virtual host/chat management, catering, slide distribution, collection of attendance, and any requisite follow-up Work Location: Onsite to Hybrid - Why Join Us: Why work for the University? + Medical: Multiple plan options + Dental: Multiple plan options + Additional Insurance: Disability, Life, Vision + Retirement 401(a) Plan: Employer contributes 10% of your gross pay + Paid Time Off: Accruals over the year + Vacation Days: 22/year (maximum accrual 352 hours) + Sick Days: 15/year (unlimited maximum accrual) + Holiday Days: 10/year + Tuition Benefit: Employees have access to this benefit on all CU campuses + ECO Pass: Reduced rate RTD Bus and light rail service Qualifications: Minimum Qualifications Intermediate Level + A bachelor's degree in business, business administration, finance, accounting, education, social sciences, healthcare administration, public administration, communications, information systems, or a directly related field from an accredited institutiono A combination of education and related technical/military/paraprofessional experience may be substituted for a bachelor's degree on a year for year basis. How to Apply: Screening of Applications Begins: Anticipated Pay Range: HIRING RANGE: Intermediate: $54,383 - $69,175 Senior: $58,792 - $74,784 Equal Employment Opportunity Statement: ADA Statement: Background Check Statement: Vaccination Statement: Job Category Primary Location Schedule Posting Date Unposting Date To apply, visit ( Copyright 2025 Inc. All rights reserved. Posted by the FREE value-added recruitment advertising agency ( Peds Office Coordinator - 39139 University Staff This position is responsible for office coordination and providing essential support to the Vice Chair of Pediatric Anesthesiology, the Vice Chair of Quality and Safety, the Chief Medical Information Officer for Children's Hospital Colorado, and the Pediatric Division Administrator. The Assistant to the Office Coordinator and Vice Chair of Pediatric Anesthesiology will provide centralized Division support for services regarding clinical programs, faculty affairs, recruitment, travel administration, educational programs, and special events. This position works under the direction of the Vice Chair of Pediatric Anesthesiology and Pediatric Division Administrator. + In partnership with the Faculty Affairs & Recruitment Specialist, provide support for tasks such as arranging travel and itineraries for high-level recruitments and visiting dignitaries, to include processing travel request documents, travel expense summaries, and making required travel arrangements to include transportation, lodging, and itinerary needs; as well as coordinate specific components of faculty onboarding such as ordering of office keys, facilities management for office setup, creation of office signage, and other onboarding tasks + Assuming ownership of prep and distribution of any necessary meeting materials as requested by the Vice Chair of Pediatric Anesthesiology and/or the Division Administrator and managing workflow of any documentation requiring signature by the Vice Chair of Pediatric Anesthesiology + Managing the annual PRISM Review process to include distribution, collection, and reporting of over 100 faculty annual performance reviews + Overseeing implementation of communications to faculty on behalf of the Vice Chair of Pediatric Anesthesiology and/or Division Administrator + Knowledge and technical skills in mail-merge, Docusign, PowerPoint and other campus systems This role is expected to work onsite initially for at least three months to train in the role and build and establish relationships and is located in Aurora, Colorado. After three months, and upon supervisor's determination, the role will be considered for a flexible hybrid work schedule. Following the CU Anschutz Chancellor's requirement for employees to be on campus a minimum of three days/week, the supervisor is responsible for determining the required number of on-campus days/week (three or greater) based on the position's level of focus work, collaboration needs, etc. The Department places a high value on building working relationships and collaboration. The University of Colorado School of Medicine and the Department of Anesthesiology is a world-class medical destination at the forefront of transformative education, science, medicine, and healthcare. The Department of Anesthesiology has several clinical specialties and is a nationally recognized leader in anesthesiology and peri-operative medical education. We are dedicated to developing leaders in anesthesiology and perioperative medicine who demonstrate clinical excellence, professionalism, and a commitment to life-long learning. Our faculty have a resolve to create an exciting academic environment that will build upon what is already recognized as one of the finest residency programs in the country, and by advancing education within our specialty, we continue to improve the lives of learners and patients in a complex and evolving world of medicine.But we cannot do it all without our staff Join a growing and diverse administrative team that strives to support and improve our education, research, and clinical missions. Joining the Business Operations Administrative team specifically means joining a tight-knit and collaborative team that works closely with faculty leaders and learners in a highly rewarding environment. Outside of the team itself, Department of Anesthesiology staff members have the opportunity to collaborate on projects across diverse teams and committees and take part in various activities throughout the year. All Department of Anesthesiology staff have access to the University of Colorado's second-to-none benefits package, retirement plans, significant vacation and sick leave, 11+ paid holidays/year, tuition assistance, and wellbeing resources.We have AMAZING benefits and offerexceptional amounts of holiday, vacation and sick leave The University of Colorado offers an excellent benefits package including:There are many additional perks & programs with the CU Advantage (. + 1 year of professional level experience supporting faculty in an academic medical institution. Minimum Qualifications Senior Level + A bachelor's degree in business, business administration, finance, accounting, education, social sciences, healthcare administration, public administration, communications, information systems, or a directly related field from an accredited institutiono A combination of education and related technical/military/paraprofessional experience may be substituted for a bachelor's degree on a year for year basis. + 2 years of professional level experience supporting faculty in an academic medical institution.Applicants must meet minimum qualifications at the time of hire. Preferred Qualifications Intermediate Level: + 2 - 3 years of experience supporting multiple executives or faculty, planning meetings, coordinating calendars, preparing travel arrangements, and providing assistance on special assignments. + Advanced computer skills. + Experience working in an academic medical center. + Experience utilizing Concur and/or CU Marketplace Preferred Qualifications Senior Level: + 3-5 years of experience supporting multiple executives or faculty, planning meetings, coordinating calendars, preparing travel arrangements, and providing assistance on special assignments. + Advanced computer skills. + Experience working in an academic medical center. + Experience utilizing Concur and/or CU Marketplace Knowledge, Skills and Abilities: + Ability to communicate effectively, both in writing and orally. + Ability to establish and maintain effective working relationships with employees at all levels throughout the institution. + Outstanding customer service skills. + Demonstrated commitment and leadership ability to advance diversity and inclusion + Ability to prioritize multiple projects and tasks with independent judgment based upon a complex set of competing time and resource requirements and to handle changing workloads and demands as necessary. Must be able to determine most efficient sequence of duties on any given day and recognize when to delegate tasks. + Maintain highest level of confidentiality and recognize which information must be kept confidential. + Ability to manage schedules + Expert level of proficiency with Microsoft Outlook, Word, Excel, PowerPoint, and various Internet browsers. + Exceptional professional attitude and the ability to work collaboratively, harmoniously, and effectively as part of a team is essential. + Flexibility to adapt to changing workloads and management schedules. + High degree of professionalism, resourcefulness, tact, and diplomacy. For full consideration, please submit the following document(s):1. A letter of interest describing relevant job experiences as they relate to listed job qualifications and interest in the position2. Curriculum vitae / Resume3. Three to five professional references, including name, address, phone number (mobile number if appropriate), and email addressQuestions should be directed to: Abigail Jacoba, ( Immediately and continues until position is filled. For best consideration, apply by April 1, 2026 The starting salary range (or hiring range) for this position has been established as The above salary range (or hiring range) represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. This position may be eligible for overtime compensation, depending on the level.Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.Total Compensation Calculator ( CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities. The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at (. The University of Colorado Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees. CU Anschutz strongly encourages vaccination against the COVID-19 virus and other vaccine preventable diseases (. If you work, visit, or volunteer in healthcare facilities or clinics operated by our affiliated hospital or clinical partners or by CU Anschutz, you will be required to comply with the vaccination and medical surveillance policies of the facilities or clinics where you work, visit, or volunteer, respectively. In addition, if you work in certain research areas or perform certain safety sensitive job duties, you must enroll in the occupational health medical surveillance program (.: Business Services : Aurora Department: U0001 -- Anschutz Med Campus or Denver - 20138 - SOM-AN Admin GeneralOperations : Full-time : Feb 26, 2026 : Ongoing Position Number: 00782040jeid-d75d7f33c10c0f4383365f1ea85c9a32The University of Colorado does not discriminate on the basis of race, color, national origin, sex, age, pregnancy, disability, creed, religion, sexual orientation, gender identity, gender expression, veteran status, political affiliation, or political philosophy. All qualified individuals are encouraged to apply.

Created: 2026-03-02