Event Services Intern - Fall Semester

Essential Duties and Responsibilities Include the following: u00b7 Assist the Event Services team in coordinating and executing events held at the Glass City Center and Huntington Center. u00b7 Collaborate with event organizers, vendors, and internal departments to ensure seamless event operations. u00b7 Support the planning and execution of event logistics, including setup, breakdown, and coordination of event resources. u00b7 Provide excellent customer service to event organizers, clients, and attendees, addressing inquiries and resolving issues in a timely and professional manner. u00b7 Assist with pre-event and post-event activities, such as event scheduling, contracts, permits, and event documentation. u00b7 Contribute to the development and maintenance of event-related materials, such as event guides, floor plans, and technical specifications. Assist in conducting site visits and inspections to ensure venue readiness and u00b7 compliance with safety regulations. u00b7 Research and update daily calendar reports. Assist in the drafting, proofreading, and processing of these reports and related documents. u00b7 Support the implementation of event policies and procedures to ensure the smooth functioning of events. u00b7 Stay informed about industry trends, best practices, and emerging technologies relevant to event services. u00b7 Perform other duties and tasks as assigned by the Event Services team. Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. u00b7 Must be available to work a minimum of 20 hours per week. u00b7 Strong oral and written communication skills. u00b7 Work independently, exercising judgment and initiative. u00b7 Maintain an effective working relationship with clients, employees, exhibitors, patrons, and others encountered in the course of employment. u00b7 Follow oral and written instructions and communicate effectively with others in both oral and written form. u00b7 Maintain and handle confidential information. u00b7 Work extended and/or irregular hours including nights, weekends, and holidays, as needed. Education and/or Experience u00b7 Currently pursuing a degree in Event Management, Hospitality, Business Administration, Sports Management, or a related field. u00b7 Familiarity with event planning concepts, industry practices, and customer service principles is a plus. Skills and Abilities u00b7 Remain flexible and adjust to situations as they occur. u00b7 Ability to work independently and as part of a team. u00b7 Strong organizational skills with the ability to prioritize tasks and manage time effectively. u00b7 Excellent interpersonal and communication skills, both written and verbal. u00b7 Detail-oriented with a high level of accuracy and the ability to handle multiple tasks simultaneously. u00b7 Demonstrated problem-solving abilities and the capacity to work well under pressure. u00b7 Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software applications. u00b7 Willingness to work flexible hours, including evenings, weekends, and holidays, as required by event schedules. u00b7 Ability to lift and carry event-related equipment and materials, as necessary. Computer Skills u00b7 Operate a personal computer using Windows, Word, Excel, Outlook, PowerPoint and other standard office equipment. u00b7 Experience in Microsoft Office, Windows 10/11, and Mac OS. Other Qualifications u00b7 Be licensed to operate a motor vehicle in the United States. Physical Demands u00b7 The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. u00b7 While performing the duties of this job, the employee is regularly required to move around the facility; to stand for long hours during events; talk and hear. This position may require work inside or outside of the building, as needed by events. The Huntington Center is an ice arena and may require working in cold conditions. Note The essential responsibilities of this position are described under the headings above. They may be subject to change at any time due to reasonable accommodation or other reasons. Also, this document in no way states or implies that these are the only duties to be performed by the employee occupying this position.

Created: 2026-03-02