Administrative Specialist I - Justice Services

This job was posted by : For moreinformation, please see: Job Description SummaryDepartment - Justice Services# Job DescriptionOPEN UNTIL FILLEDJob Type: ClassifiedJob Classification: 5754 - Administrative Specialist ISalary Grade: 6Pay RangeHiring Range: $21.12 - $24.81 Per HourPay Range: $21.12 - $28.50 Per HourRange Explanation:- Hiring Range is an estimate of where you can receive an offer. The actual salary offer will carefully consider a wide range of factors, including your skills, qualifications, experience, education, licenses, training, and internal equity.- Pay Range is the entire compensation range for the position.The first review of applications will be on 03/13/2026.The Administrative Specialist I supports the Department of JusticeServices by providing comprehensive administrative assistance andproject coordination, with a focus on the Transition Center and otherdepartmental initiatives. This role manages a variety of administrativeduties, including preparing correspondence, scheduling, andrecord-keeping, while also contributing to community engagement anddevelopment. They will collaborate closely with staff across thedepartment to ensure the successful implementation of programs andprojects, assists senior leadership in strategic planning, and serves asa key resource for the smooth operation of Justice Services.Essential Functions:As defined under the Americans with Disabilities Act, thisclassification may include any of the following tasks, knowledge,skills, and other characteristics. This list is ILLUSTRATIVE ONLY and isnot a comprehensive listing of all functions and tasks performed byincumbents of this class. Work assignments may vary depending on thedepartments need and will be communicated to the applicant or incumbentby the supervisor.- Coordinates unit activity with other departmental sections/divisions and other County departments or outside agencies directly or through assigned staff, and acts as an internal departmental coordinator for support activities such as personnel, purchasing, payroll, or program specific functions;- Responds to public and staff inquiries and provides information or resolves problems which require explanation or application of departmental or program rules and policies, or refers questions to appropriate staff;- Represents unit/department on various committees and working groups and may be granted authority to commit unit/department support to issues;- Coordinates, schedules and organizes unit, program, or departmental calendars and meetings;- Leads and participates in the preparation and processing of accounting documentation such as requisitions, purchase orders, claims and fund transfers;- Creates, maintains, and/or directs the maintenance of specialized databases including inputting and retrieving data and producing complex computer-based reports;- Coordinates and monitors standard departmental Intergovernmental Agreements (IGA), contracts, and other obligatory agreements with affected agencies, contractors and service providers;- Researches, compiles and performs initial analysis of information, and prepares routine, recurring and special reports, correspondence, memoranda, personnel forms, operations manuals and other documents for supervisory review and approval;- Compiles and summarizes statistical and operational data, and prepares periodic and special reports;- Compiles information utilized in unit budget preparation, monitors miscellaneous expenditures, and reports to supervisor on program budget activities;- Conducts and documents confidential r sensitive inquiries for management and maintains appropriate security and confidentiality of information encountered or created;- Establishes and maintains specialized reference files and reference materials.Minimum Qualifications:Associates Degree from an accredited college or university in one ofthe following disciplines: public administration, businessadministration, management, or a closely related field as determined bythe department head at the time of recruitment.(Relevant experience and/or education from an accredited college oruniversity may be substituted.)OR:One year with Pima County as an Administrative Assistant III orclosely-related professional administrative classification.

Created: 2026-03-03