Research Coordinator 1

Job Description The Department of Medicine: Hematology and Oncology has an outstanding opportunity for a Research Coordinator 1 to join their team. The University of Washington's Division of Hematology & Oncology includes 130+ faculty members located at the UW Medical Center, the Fred Hutchinson Cancer Center, and the VA Puget Sound Health Care System. Over the past 40 years, members of the Division have developed the world's leading bone marrow transplant program. In addition, members of the Division have made substantial contributions to many other areas of cancer treatment, including the use of tumor vaccines, cellular therapy for cancer, antibody-based treatments, and novel forms of chemotherapy and hormonal therapy. Our Division is deeply committed to maintaining its position as one of the leading centers for research and treatment of cancer in the world. The Division of Hematology & Oncology has an outstanding opportunity for a full-time Clinical Research Coordinator. The purpose of this position is to promote the research objectives of the Cancer Vaccine Institute (CVI) in the Division of Medical Oncology. This position will work as a member of the Clinical Research Team that conducts primarily Phase I and Phase II Investigator-initiated clinical trials to test immune-based therapies for cancer. Position Complexities Complexities and dimensions of this position include the requirement for close collaboration with research partners in community oncology practices to identify potential study patients, to interview patients to assess interest in clinical trial participation, and to review medical records to determine if patients are eligible for immunotherapy trials. Patients currently being enrolled in CVI trials typically have advanced stage cancer, and the emotional impact of working closely with this patient population can be a challenge. This position requires the collection and organization of a large volume of detailed medical and clinical research information, and the ability to continually refine processes and procedures to work more efficiently and effectively. Position Dimensions and Impact to the University The UW Medicine CVI's mission is to conduct basic and clinical research that leads to the development of effective immune-based cancer therapies and diagnostic tests. The Research Coordinator 1 will play a key role in implementing clinical trials that test new cancer therapies. They will be knowledgeable and observant of all applicable rules, regulations, and guidelines for the safe and ethical conduct of clinical research. DUTIES AND RESPONSIBILITIES _Clinical Trial Intake: 40%_ u00b7 Act as initial point of contact for all new clinical trial referrals and inquiries. u00b7 Respond to all incoming inquiries and referrals in a timely and professional manner. u00b7 Independently obtain medical records as it pertains to the clinical trial screening and eligibility; including but not limited to: imaging, labs, surgical notes, chart notes. u00b7 Initiate and maintain communication with outside physicians who refer patients to UWMC and/or FHCC for clinical trials. Communicate research requirements effectively with all providers involved in patient care including outside physicians who are interested in referring patients to CVI for clinical trials. u00b7 Provide scheduling, as needed, for study consent, screening and eligibility tests. u00b7 Develop preliminary patient eligibility assessment and triage patients for potential studies, with assistance as needed. u00b7 Update and maintain clinical trial patient lists and waitlists. u00b7 Document intake assessments and processes in study specific databases. u00b7 Maintain polite and professional communication via phone, e-mail, and electronic medical record (EMR). u00b7 Ensure all intake procedures meet compliance requirements of all aspects of Institution, Federal Drug Administration (FDA) and National Institutes of Health (NIH) regulations pertaining to clinical research in human subjects (e.g. investigator financial disclosure requirements of the FDA). u00b7 Additional duties as requested. _Clinical Participant Communications: 30%_ u00b7 Explain key logistical and clinical aspects of clinical trials to potential study participants and referring providers by telephone, e-mail, and/or in written documents, request assistance, as needed. u00b7 Obtain and abstract clinical information for research participants in order to conduct preliminary patient eligibility assessment, enter data into study specific data capture systems, and document, assess, and report adverse events and safety data to study investigators, sponsors, IRBu2019s and other regulatory authorities when applicable. u00b7 Communicate with patients to discuss logistical and scientific aspects of clinical trials, assess preliminary eligibility, and assess interest in clinical trials. u00b7 Participate in informed consent process for potential patients involving minimal risk procedures. _Study and Data management: 30%_ u00b7 Facilitate and track study visits, tests, and procedures in accordance with the protocol, ensuring billing compliance, and accurate and complete data collection, including informed consent forms and source documentation. u00b7 Work with research team to ensure that projects are executed successfully and completed within required time frames to meet research objectives. u00b7 Work with monitors to develop and implement corrective action plans to ensure protocol adherence, and data integrity, and to resolve queries in a timely manner. u00b7 Coordinate and assist with patient visits at the UW Medical Center with CVI clinical research staff. u00b7 Maintain patient information in study management systems u00b7 Manage complex patient schedules. u00b7 Maintain regulatory documents, and work with regulatory manager to review and complete regulatory submissions to Institutional Review Boards and other regulatory and reviewing boards. u00b7 Actively participate in meetings and/or trainings as required. MINIMUM REQUIREMENTS u00b7 Bachelor's Degree, preferably in science or health-related field u00b7 At least one year of experience in a research setting or data analysis and entry _Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements, such as a license, certification, and/or registration._ DESIRED QUALIFICATIONS u00b7 Previous experience working with patients u00b7 Previous experience conducting research in a hospital or academic setting u00b7 Excellent, professional, and kind written and verbal communication skills u00b7 Strong computer skills and competency with Microsoft Office u00b7 Ability to work well independently and as a member of a team u00b7 Self-motivated, good organizational and interpersonal skills, detail-oriented, ability to multitask, prioritize and meet deadlines CONDITIONS OF EMPLOYMENT u00b7 The Cancer Vaccine Institute is located at the UW Medicine at South Lake Union campus. u00b7 Work is typically deadline driven and requires a high level of accuracy, extensive communication with staff and external collaborators from diverse backgrounds. u00b7 Applicants selected for this position who have not already completed the training for clinical research involving human subjects will be required to complete it within 90 days of hire u00b7 This position may require a flexible work schedule. #UWDeptMedicineJobs Compensation, Benefits and Position Details Pay Range Minimum: $60,000.00 annual Pay Range Maximum: $70,800.00 annual Other Compensation: - Benefits: For information about benefits for this position, visit Shift: First Shift (United States of America) Temporary or Regular? This is a regular position FTE (Full-Time Equivalent): 100.00% Union/Bargaining Unit: UAW Research About the UW Working at the University of Washington provides a unique opportunity to change lives u2013 on our campuses, in our state and around the world. UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty. Our Commitment The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81 (. To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or . Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law (.University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, religion, color, national origin, sexual orientation, gender identity, sex, age, protected veteran or disabled status, or genetic information.

Created: 2026-03-04