Legal Practice Assistant - Commercial Litigation

Job Description:Perkins Coie is looking for a talented and dynamic individual to join our team as a Legal Practice Assistant (Legal Secretary) to work in our Commercial Litigation Department. Candidates must be detail orientated and have excellent skills in communication, computers, and organization. This position will provide varied and more complex administrative support, with moderate supervision, to designated attorneys, other Legal Practice Assistants, and addition, as a member of the Perkins Coie professional support staff team, this position is responsible for promoting and maintaining the goodwill and reputation of the firm. In this capacity, the Legal Practice Assistant is expected to maintain the highest level of professional conduct and confidentiality.Please note that this position requires 4 days in office per week.ESSENTIAL FUNCTIONSThese essential functions are primary job duties that incumbents must be able to perform unassisted or with some reasonable accommodation.Proactively maintain overview of timekeepers' workload and caseload; anticipate next steps and implement follow-up procedures to ensure each task is appropriately tracked and carried through to completion.Provide varied and more complex support to timekeepers with moderate supervision.Create, edit, revise, redline, and/or proofread documents from dictation, handwritten, typed, and/or electronic copy.Maintain timekeepers' calendars of meetings and business trips. Coordinate travel arrangements as necessary.File paper and electronic documents with appropriate courts and agencies and ensure proper procedures are followed and deadlines are met.Process and route incoming mail, faxes, and electronic communications upon receipt. Prepare outgoing mail (including boxes/packages for shipment) for prompt delivery, arranging for messenger services as needed to meet deadlines.Coordinate with docketing specialist, including review of docketing reports for accuracy of dates, to ensure court or agency documents/actions for legal proceedings meet firm docketing requirements.Coordinate preliminary conflicts checks with Professional Standards to ensure attorney and firm ability to represent requesting party. Prepare new client/matter intake forms and engagement letters.Assist with billing process, including daily time entries (entering, proofreading, spellchecking, and releasing), distribute monthly proformas, and potentially review and edit prebills, and prepare final with cover letter (if appropriate) in accordance with firm or department procedures.Prepare accounting documents as required, including check requests, expense and travel reimbursement requests, and trust documents.Coordinate client/attorney/administrative conferences, meetings, and appointments for timekeepers and clients, including scheduling conference room, visitor offices, meals, preparation of materials, and arrangement with a third party if needed.Set up and maintain administrative and client files; file electronic and/or paper documents and information promptly and accurately. Maintain file organization and updated indices.Demonstrate flexibility to handle tasks and prioritize workflow.Keep supervisor informed of activities and of any significant problems and/or all personal schedule changes; provide timely and accurate timecards regarding hours worked and days missed.Coordinate absences within workgroups; proactively provide assistance to timekeepers in the absence of the regular Legal Practice Assistant, and, when time permits, to other Legal Practice Assistants.Be familiar with and adhere to all firm policies. Adhere to the principles of client and firm confidentiality, as outlined in the confidentiality agreement signed at the time of hire.SPECIFIC SKILLS PREFERREDAbility to accurately type 70 wp

Created: 2026-03-09