Legal Administrative Assistant

Description Regional law firm with a strong national client base is seeking a highly organized and motivated Administrative Assistant to support its Estates & Trusts practice group in Pittsburgh. This is an excellent opportunity for a detail-oriented professional who enjoys working in a collaborative legal environment and managing complex case files in a fast-paced practice. The firm represents a diverse range of clients, including major corporations, privately held businesses, municipalities, partnerships, and individuals across a variety of industries. The Estates & Trusts team handles sophisticated matters and values professionals who are proactive, organized, and committed to maintaining high standards of client service. Requirements Responsibilities u2022 Organize and sort incoming documents by matter and document type across multiple cases u2022 Assist with docketing deadlines and maintaining accurate attorney calendars u2022 Prepare and maintain case files, including creating indexes and databases for high-volume matters u2022 Retrieve information quickly from open and closed files as requested by attorneys u2022 Label, index, and prepare records for secure storage u2022 Maintain and organize the firmu2019s file room and assist with office-wide file management u2022 Coordinate with attorneys, paralegals, and legal assistants to maintain an efficient filing system u2022 Index documents and assemble binders for new records and case materials u2022 Anticipate upcoming case events such as depositions or filings and ensure files are updated and organized for attorney review Qualifications u2022 High school diploma or equivalent required; additional coursework or occupational training preferred u2022 Strong attention to detail and commitment to producing accurate work u2022 Ability to manage multiple files simultaneously and prioritize tasks to meet deadlines u2022 Excellent written and verbal communication skills with the ability to interact professionally with attorneys, staff, and clients u2022 Highly organized, proactive, and collaborative team player u2022 Strong problem-solving skills with the ability to work independently with minimal supervision u2022 Proficiency in Microsoft Office (Outlook, Word, Excel) u2022 Experience with iManage and ProLaw is a plus u2022 Prior experience supporting Estates & Trusts or estate administration matters is a plus Robert Half is the worldu2019s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. u00a9 2025 Robert Half. Robert Half is not a law firm and does not provide legal representation. Robert Half project lawyers do not constitute a law firm among themselves. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking u201cApply Now,u201d youu2019re agreeing to Robert Halfu2019s Terms of Use ( and Privacy Notice (.

Created: 2026-03-09