IT Contracts & Licensing Administrator - Spokane, ...

Job SummaryWho is Pyrotek? Pyrotek is the most successful global industrial company you've never heard of (until now). Pyrotek is a global leader in high temperature materials and our products impact virtually everyone in the developed world. Our global team has worked for decades to deliver new technologies, advanced engineered systems and innovative materials to customers in industries all over the world. Join our team and create, improve and innovate the everydayEssential Duties and ResponsibilitiesReady to be the go-to guru for all things contracts, licensing, and vendor magic in Pyrotek's IT Department? Here's what you'll be doing:Master the art of contract management - Navigate vendor agreements and licensing like a pro, keeping everything organized and running smoothlyBe the purchasing powerhouse - Handle IT-related purchasing and procurement functions with confidence and efficiencyKeep your finger on the pulse - Monitor intracompany activities and stay on top of what's happening across the organizationTell the story with data - Create insightful reports that keep stakeholders in the loop about statuses, results, and how we're tracking against department goalsTeam up and level up - Collaborate with IT personnel and cross-functional teams to tackle routine tasks and drive exciting process improvement initiatives that make a real differenceEssential Functions and ResponsibilitiesSupport software licensing and access needs assisting and monitoring:Maintaining software entitlement and subscription records.Assignment, removal, and tracking of license usage.Renewals and providing notification to users regarding upcoming expirations.Usage and allocation data for compliance checks.Supporting management of contracts and vendor agreements:Updating contract and renewal calendars in the tracking anizing vendor agreements, product information, and support contacts.Assisting with data gathering and comparison documents for contract renewals.Perform purchasing and procurement functions:Processing IT purchase requests and coordinating vendor quotes.Creating and tracking purchase orders from submission through fulfillment.Confirming delivery of equipment and coordinating invoice reconciliations with Finance/Accounts Payable.Maintaining purchasing documentation and vendor-related records.Provide operational and administrative support:Preparing simple reports such as inventory status, purchase order tracking, and expense summaries.Maintaining organized records, workflows, and documentation libraries.Working with stakeholders to manage licensing needs.Supporting process improvements related to hardware, licensing, and purchasing.Working with IT, Finance, and endpoint teams on routine tasks.Monitor and provide reporting for success indicators:Accuracy of hardware and software records versus goal (> 95% inventory accuracy).Oversight and monitoring of regional Audits.Timely processing for purchase requests, purchase orders, and receipts.Confirmation of well-organized documentation and contract records.QualificationsEducation/ExperienceAssociate's degree in Information Technology, Computer Science, Business Administration, or relatable field plus a minimum of two (2) years of experience supporting Software Licensing, Contract Administration, and/or IT Asset Procurement and Management functions; or equivalent combination of education and experience.Experience with IT ticketing and/or asset management systems (ServiceNow, Jira, Manage Engine) preferred.Knowledge/Skills/AbilitiesTechnical Skills. Familiarity with inventory management and purchasing systems. Ability to understand and follow structured processes and policies, IT asset management, licensing, and procurement operations, and work cross-functionall

Created: 2026-03-09