Office Coordinator/Admin Assistant - Temp to Perm

Position Summary Provides administrative support to various functional departments within the Southland Industries Branch.u200b Position Details + Provides administrative support to various functional departments including Accounting, Estimating, Project Management and Executive. + Prepare and edit correspondence, reports, spreadsheets, and presentations. + Document management u2013 filing, printing and archiving. + u200bPart time reception duties including mail distribution, routing calls and attending to guests - this is more of a full-time front office position. + Facility maintenance including conference and training rooms. + Maintain office and kitchen supplies. + Manages all front office operations as the first point of contact for the branch; greets and directs visitors, co-manages the Division phone queue, and oversees building/amenity access and parking applications. + Performs daily morning prep and evening sweeps to ensure the office is ready for business, including daily coffee machine maintenance, snack and supply restocks, dishwasher cycles, and clearing clutter from all common areas. + Manages end-to-end ordering and organization for kitchen consumables and office supplies; maintains a systematic monthly ordering cycle within the branchu2019s established budget. + Handles all daily USPS, FedEx, and GLS shipping and receiving, ensuring incoming items are distributed promptly and outgoing shipments meet end-of-day deadlines. + Oversees the reservation and physical reset of all conference rooms, ensuring meeting technology is functional and charged while coordinating lunch orders and event logistics. Qualifications + Associate's degree (A. A.) or equivalent from two-year college or technical school; or six months to one-year related experience and/or training; or equivalent combination of education and experience + u200bWorking knowledge of Word Processing software, Internet software, and Spreadsheet software + u200bAbility to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization + u200bExcellent organization skills and attention to detailu200b Benefits As a 100% employee-owned company, we offer a comprehensive benefits package for you and your family: + 401(k) plan with 50% company match (no cap) and immediate 100% vesting + Medical, dental, and vision insurance (100% paid for employee) + Annual bonus program based upon performance, achievement, and company profitability + Term life, AD&D insurance, and voluntary life insurance + Disability income protection insurance + Pre-tax flexible spending plans (health and dependent care) + Paid parental leave + Paid holidays, vacation, and personal time + Training/professional development opportunities and company-paid memberships for professional associations and licenses + Wellness benefits About Southland Industries As one of the nationu2019s largest MEP companies, Southland Industries is built on the foundation of great people. Since 1949, we have put our people first, enabling growth, professional achievement, and innovation. If you want to join a fast-paced environment where youu2019re engaged, challenged, and valued, apply now to join our dynamic team. To learn more about careers at Southland, explore our career opportunities (, follow us on social media (, and check out our website (. Southland Industries and all its subsidiaries are an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. We are committed to the principle of equal employment opportunity for all employees and to providing our employees with a safe work environment free of discrimination and harassment. All employment decisions at Southland Industries are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, gender, national origin, ancestry, age, disability, medical condition, marital status, family care or medical leave status, veteran status, or any other status protected by the laws or regulations in the locations where we operate. Southland Industries will not tolerate discrimination or harassment based on any of these characteristics. Pay: Final pay is determined by the education, experience, knowledge, skills, and abilities of the applicant, internal equity, and alignment with market data. For California, this ranges from $47,000.00-$60,000.00 yearly plus annual incentive, benefits, and retirement program as outlined above. Contingent Employment: All employment offers are contingent upon successful drug tests, background checks, and professional reference checks. Roles that include driving as an essential job duty will be required to have a successful Motor Vehicle Record check (MVR). We are not able to offer sponsorship of employment at this time. External Agency Announcement : Its Southland Industries' policy not to accept candidate submissions from recruiting agencies without an active and authorized work order. Candidate ownership can only be established after a bona fide work order is issued by a member of the Southland Industries Talent Acquisition team and the candidate is appropriately submitted through our Applicant Tracking System (ATS). Required Skills Required Experience

Created: 2026-03-09