Administrative Officer

Summary The Business Management Service is seeking a full-time Administrative Officer at the VA Medical Center in Birmingham, Alabama. Responsibilities The primary purpose of this position is to support management in meeting the goals and objectives of the administrative functions. The incumbent performs a wide range of budgetary program management functions. In addition, performs administration, contract officer representative (COR) human resources management, procurement, management and program analysis, office support, property management, purchase card and personnel management functions in administering the facility operational programs.The duties may include but are not limited to the following: Assist in the overall administrative management for the organization. Interpreting administrative policies, developing and/or implementing local policies, defining administrative requirements, and/or providing advice to top management on related issues. Perform administrative management requirements for a small-sized organization with varied functions. Applies new policies, provides advice on requirements, maintains administrative systems, and prepares administrative paperwork. Generate required reports for the Service Chiefs. In the absence of the Service Chiefs, will serve as acting director, approve leave requests, and sign correspondence. Routinely collaborates with VSO, CO, VISN and local officials. Assists in determining overall operational plans and procedures; works with Service Chiefs on strategic planning operations; develops technical data, estimates, statistics, and suggestions which may be useful to higher management, collects, analyzes, and transmits work performance and man-hour data for use by management, reviews and approves specific plans and procedures prepared by subordinate staff and/or supervisors. Assists section chiefs in projecting staffing needs, writing position descriptions, developing job analyses, FTE packets to Human Resources, preparing performance plans and appraisals, and processing training requests. Reviews, analyzes, and interprets incoming requests, recommends appropriate action, or suggests appropriate alternative based on knowledge of internal operations, agency personnel policies, budgetary constraints, and work priorities. Assists in maintaining and surveilling the procurement and operation of contracts for the Health Information Management Section. Assisting in preparing procurement requests, evaluating proposals for work, acting as a COR II for procurements, and/or maintaining procurement and contracting records. Direct the personnel management program for the service, performing or overseeing the full range of human resources requirements. Liaisons with employee/labor relations matters and actively supports the EEO program. Provide for the budgeting and financial management for the organization. Work Schedule: Monday - Friday, 7:30am - 4:00pmVirtual: This is not a virtual position. Position Description/PD#: Administrative Officer/PD106890 Relocation/Recruitment Incentives: Not Authorized Permanent Change of Station (PCS): Not Authorized Financial Disclosure Report: Not required Requirements Conditions of Employment You must be a U.S. Citizen to apply for this job Selective Service Registration is required for males born after 12/31/1959 You may be required to serve a probationary period Subject to background/security investigation Selected applicants will be required to complete an online onboarding process Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) Participation in the Coronavirus Disease 2019 (COVID-19) vaccination program is a requirement for all Veterans Health Administration Health Care Personnel (HCP) - See

Created: 2026-03-09