Academic Administrative Assistant

Academic Administrative AssistantTo apply, please visit: Title: Academic Administrative AssistantDepartment: GeologyCampus Location: Main CampusFLSA Status: Nonexempt/ HourlyPosition Type/ Work Scheduleu2022 2080 Hours per yearu2022 12 Months per yearu2022 40 Hours per week (Estimated)About UsColorado College is a nationally recognized, residential liberal arts college with 2,300 students from around the world. Employees set the stage for student success by bringing their diverse experience and knowledge to the table. The college actively promotes a dynamic and inclusive environment in which students and employees of diverse backgrounds, cultures, and perspectives can learn and work.Job SummaryThe Academic Administrative Assistant supports the Department of Geology chair, other faculty, and staff in their teaching, research, and administrative responsibilities. Manage the business operations of the Geology department to promote and maintain operating integrity and efficiency for the department. Serve as primary contact and liaison between other college departments, students, and the broader community.Responsibilitiesu2022 Manage, monitor and organize the departmental budget including the operating budget, endowed/gift and faculty research funds. Prepare and execute Concur, Summit for student prizes and research stipends, reimbursements, honoraria, journal entries, requisitions and purchase orders, and reconcile P-cards for staff monthly.u2022 Attend department meetings; distribute agendas, record and transcribe meeting minutes; coordinate meeting logistics, including catering.u2022 Assist with recruiting, hiring, training, of staff and students, approve time sheets, provide work direction, constructive feedback and problem-solving assistance for student workers and paraprofessionals.u2022 Organize and execute endowed lectures, class visitors, and distinguished guests. Room reservations, facilities setup, refreshments/catering, audiovisual equipment reservations and troubleshooting; transportation, hotel room and restaurant reservations as needed. Event promotion: Poster and email campaign design and distribution on campus and to the broader community; campus digest postings. Food/catering for department and student meetings.u2022 Collaborate with department Chair in management of the personnel planning form, block visitors, graduation requirement checks, course schedule, catalog of courses, classroom assignments, faculty reviews (third year, tenure, promotion, and senior lecturer), faculty searches, student funding, department meetings and external reviews. Collaborate with faculty in all aspects for class field trips.u2022 Collaborate with the Registrar, Human Resources, Student Employment, Dean's office, Communications, Events, Field Studies, Finance Offices, Facilities, and Campus Safety with processes. Act as liaison between visitors, students, parents, faculty, and community.u2022 Edit and maintain department website, maintain lists of majors and minors and their requirements for graduation; communicate departmental events, student opportunity announcements, and other information to majors and minors as requested by the faculty.Minimum Qualificationsu2022 High school degreeu2022 Four years of general clerical or administrative service experience, which includes one year of experience supporting the day-to-day functions of a department, office, or program (ex. developing/improving program operations, event planning, calendaring, inventory control of office supplies)u2022 Experience with Microsoft Office Suiteu2022 Skilled in oral and written communication with the ability to write and conduct daily communicationsu2022 Skilled in utilizing organizational and time-management skillsu2022 Ability to be self-motivated and proactive learneru2022 Skilled in collaboration with a variety of individualsu2022 Po sesses a high level of self-direction, attention to detail, able to work independently and execute multiple deliverables at any given timePreferred Qualificationsu2022 Associates degree / some collegeu2022 Additional years of experienceu2022 Background in higher educationu2022 Having the skills, knowledge and attitudes necessary to effectively interact with and meet the needs of individuals with various cultural backgrounds.Applicants are welcome to apply even if you do not meet the preferred qualifications. We value diverse perspectives and encourage individuals with a genuine interest in the role to submit their applications.Other Position Details:u2022 Does not supervise othersu2022 Position will not drive CC vehiclesApplication Instructionsu2022 Application Deadline - last day to submit an application: 3/16/2026u2022 This position is not eligible for visa alignment with our commitment to reduce potential bias in hiring, applicants may redact any information that discloses their age, date of birth, or dates of attendance/graduation from educational institutions on resumes, certifications, transcripts, or other application materials. There will be no penalties for the omission of such information.Anticipated Hiring Salary Range:u2022 $20.75 to $24.69 per hourWhat We Offer:As part of the total compensation for Staff and Faculty roles, we offer a competitive benefits package including:u2022 Medical, Dental, and Vision Insuranceu2022 Paid vacation and sick time - accrual of 0.085 vacation hours for each hour worked and 0.0462 hours of sick time for each hour workedu2022 Paid seasonal breaks and holidaysu2022 403(b) retirement plans where employees contribute 5% of pay and CC contributes 10%u2022 Tuition benefits for employee and eligible dependentsu2022 Public Service Loan Forgiveness (PSLF) Assistance Programu2022 Wellness benefits include free access to the sports center, swimming pool, arts and crafts, outdoor programs, and financial consultantsBenefits and Wellness Information:Please refer to our Statement:In compliance with the Americans with Disabilities Act (ADA), the Rehabilitation Act of 1973, and Colorado College's policies, if you have a disability and would like to request accommodations to support your application or interview process, please contact Human Resources at mailto: as early as possible. Positions may close on the listed deadline or, if posted as continuous, may close without prior notice.E-Verify Information:This organization participates in E-Verify. For more information, visit Information:Please refer to apply, please visit: u00a92025 Inc. All rights reserved.

Created: 2026-03-09