Administrative Specialist III - Grants Management & ...

This job was posted by : For moreinformation, please see: Job Description SummaryDepartment - Grants Management & Innovation# Job DescriptionOPEN UNTIL FILLEDJob Type: ClassifiedJob Classification: 5589 - Administrative Specialist IIISalary Grade: 10Pay RangeHiring Range: $52,291 - $62,732 AnnuallyPay Range: $52,291 - $73,174 AnnuallyRange Explanation:- Hiring Range is an estimate of where you can receive an offer. The actual salary offer will carefully consider a wide range of factors, including your skills, qualifications, experience, education, licenses, training, and internal equity.- Pay Range is the entire compensation range for the position.The first review of applications will be on 3/20/2026.Pima County Grants Management & Innovation Department has three (3)openings for Administrative Specialist III to support departmentoperations through document preparation, data entry, and maintainingorganized digital records. Responsibilities include assisting withaudits and compliance reviews of various reports and grant-relateddocumentation submitted for grant reimbursement. The AdministrativeSpecialist III position also enters and updates information in theCountys grant management system and conducts research to interpretapplicable guidelines, laws, regulations, and compliance requirements.Duties require strong administrative skills, attention to detail, andexperience working with databases and compliance-related processes. Therole is may also be responsible for supply ordering, furniture andequipment oversight, meeting note taking, human resources support,emergency management supports, serving as departmental personnelrepresentative, managing departmental building operations, and managingdepartmental business operations.Essential Functions:As defined under the Americans with Disabilities Act, thisclassification may include any of the following tasks, knowledge,skills, and other characteristics. This list is ILLUSTRATIVE ONLY and isnot a comprehensive listing of all functions and tasks performed byincumbents of this class. Work assignments may vary depending on thedepartments need and will be communicated to the applicant or incumbentby the supervisor.- Provides leadership to administrative staff while performing complex administrative services of a specialized nature to a department, division, or program within Pima County;- Negotiates and establishes Intergovernmental Agreements (IGA), contracts and other obligatory agreements and monitors compliance;- Prepares work unit budgets, oversees expenditures, performs cost and statistical analyses and prepares reports and recommendations;- Performs research, prepares written reports and recommendations and informs management of issues, concerns and problems of specialized work unit;- Provides information, status, and recommendations to department directors, division managers and professional staff regarding area of assignment and responds to public inquiries interpreting work unit and county policies and procedures;- Ensures work unit policies, procedures and activities comply with applicable federal/state statutes and regulations and county policy;- Oversees internal services such as accounting, payroll, personnel, management information services and/or purchasing;- Represents work unit at various meetings, conferences, or on committees and provides specialized expertise related to area of assignment;- Develops, maintains and manages databases using automated information systems and compiles/reviews/monitors information for reporting purposes.Minimum Qualifications:Bachelors deg ee from an accredited college or university with a majorin public administration, business administration, management, or aclosely related field as determined by the department head at the timeof recruitment.(Relevant experience and/or education from an accredited college oruniversity may be substituted.)OR:Two years with Pima County as an Administrative Specialist II orclosely related professional administrative classification.Preferred Qualifications: (Be specific in describing your experiencein your application. Ensure the descriptions provided illustrate yourcompetencies, specifically addressing the required and preferredqualifications.):Minimum two (

Created: 2026-03-10