Proposal Manager

We are seeking aProposal Manager, with at least 10+ years of experience for our Buildings Division. This position is open to Austin, TX, Houston, TX, Orlando, FL or Tampa, FL offices.At WGI, you will find talented, passionate associates providing exceptional service in collaborative, team-driven environments, all while having fun and enjoying the work they do. We work to stay ahead of the curve by investing in the latest tools and technology. As one of the nation’s top consulting firms, we consistently strive to promote efficiency, cultivate a culture our associates can proudly embrace, and empower our associates to advance their career growth at WGI, and beyond.WGI is always looking for remarkable individuals to join our team and help us grow in our vision. If you think you are an innovative, self-motivated team-player, and want to shape your community, join our WGI team today!WGI offers a complete Benefits package including: Medical, Dental, Vision, LTD & STD, Life Insurance, 401k with match, PTO, Holidays, HSA with company contribution, Pet insurance, and Employee assistance program.The focus of this position is strategy and coordination. A proposal manager works directly with pursuit managers and business development staff throughout most of the pursuit life cycle, from pre-marketing to final selection. The proposal manager will work with a team of proposal coordinators to create compliant winning proposals. This role includes participating in Go/No Go decisions, supporting pursuit managers with developing client-centric content that effectively communicates our team’s value proposition, effective coordination of proposal production, and quality control. This position requires exceptional strategic thinking, effective time-management, planning, organization, and coordination skills. Interpersonal, coaching, and delegation skills will also be important for the successful performance on this role.The ideal candidate for this role will be active and engaged in national BD+M organizations such as SMPS and APMP, have strong networking abilities and be on the cutting edge of the proposal development process. #LI-Onsite Support pursuit managers on pre-marketing efforts and participates in the go/no go processCollaborate with pursuit managers in strategic planning that includes evaluating pre-marketing intelligence, identifying customer concerns, and key issues, and developing win strategiesBe versed in division strategic and business plansCoordinate the production of compliant proposals, following the proposal management processCoordinate with technical staff and sub-consultants to develop proposal content and informationCoordinate with graphic designers to develop graphic elements for the proposals or presentationsAnalyze debriefs and apply lessons learned to add value to strategy and reviewsFacilitate proposal production planning meetingsCoordinate presentation productionParticipate in presentation practices and assist during rehearsalsEnsure quality of all produced material including messages, consistency, spelling, and grammar Proactively lead the update effort of resumes, project descriptions, project photos, and additional boilerplate materialResponsible for page-turned quality controlAssist coaching proposal coordinators and proposal coordinator assistants into WGI’s proposal production processLeverage AI and work with our Innovation team to develop tools and processes that optimize the proposal development processLead and coordinate the division’s annual BD+M training and development program and coordinate with the enterprise, where appropriateBachelor’s degree preferably in English, Communications, Journalism, or MarketingMinimum 10 years of experience in the A/E/C industry preparing proposals for federal, state, and municipal clientsMust have the ability to work well with others (e.g., supervisor, department managers, project managers, proposal coordinators, and anyone involved in business development efforts)Pre-employment drug screening is a condition of employmentStrategic thinking, message development, and problem-solvingThorough understanding of effective proposal and presentation best practices and tools, including how to convey messages, themes, differentiators, and responses to evaluation criteria clearly and effectivelyStrong proposal writing and editing skills, including grammar and styleVery strong organizational and time management skillsAbility to work and coordinate efforts across the firm's geographic reachProfessional demeanor and excellent interpersonal skillsWork ownership, accountability, a positive “can-do” attitude, and eagerness to learn and contribute to the teamAssertive, resourceful, problem solverMust be able to adjust to multiple, concurrent deadlines and delegateAttention to detail and ability to provide feedback constructivelyIntermediate/Advanced skills in Adobe software (InDesign, Illustrator, Photoshop, and Acrobat)Intermediate/Advanced skills in Microsoft Office software (Word, Excel, PowerPoint, and Teams)Experience with strategic initiatives and coaching staffApplicants must be currently authorized to work in the U.S. on a full-time basis. We are unable to sponsor or take over sponsorship of employment visasPhysical DemandsThe physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is performed in an office setting. Hand-eye coordination is necessary to operate a computer, keyboard and mouse. Use of a telephone headset will allow for virtual communication with team members through Zoom and/or Microsoft Teams. While performing the duties of this job, the employee is often required to sit for prolonged periods, use hands/fingers to handle, feel or operate objects, tools or controls and reach with hands and arms, speak and hear. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. If you have what it takes to join our growing organization and want to be part of a dedicated team, please submit your resume for review by our Talent Acquisition Team. WGI provides a competitive salary and an outstanding work environment. Equal Opportunity Employer/Veterans/Disabled.WGI does not accept any unsolicited resumes. Should any 3rd party agency or recruiter forward or submit any resume(s) to a WGI associate without a pre-existing contractual agreement, the submitted resume(s) will be deemed the property of WGI, and no placement fee will be provided.All agencies and vendors are required to have a signed WGI vendor agreement from the WGI Chief HR Officer permitting them to work directly through our Talent Acquisition team. Obtaining this signed vendor agreement is the only way you will receive payment. Verbal or written commitments from any other member of our staff will not be binding. All third-party recruiting/supplemental staffing agencies are expected to familiarize themselves and abide by this policy.

Created: 2026-03-11