AEC Project Administrator

Elevate Your Impact as an AEC Project Administrator - Keep Aviation Projects MovingAre you energized by organization, collaboration, and seeing complex projects come together seamlessly? Do you thrive in fast-paced environments where details matter and your coordination skills make a real difference?CHA Consulting, Inc. is seeking an AEC Project Administrator to join our Aviation Team in Indianapolis, IN; Rochester, NY; Cleveland, OH; Providence, RI; Columbus, OH; or Knoxville, TN, where you will play a critical role in keeping airport and aviation infrastructure projects on track, compliant, and moving forward. This is an exciting opportunity to work with experienced project managers, engineers, and external partners while contributing to projects that connect communities and keep people moving.Independently manage administrative and documentation workflows for aviation projects, ensuring alignment with scope, schedule, and budgetCoordinate complex project documentation including bid packages, RFIs, submittals, change orders, technical records, correspondences, contracts/subcontracts, and meeting minutesAssist with specification schedules and assignments and collaborate with project team leadership on specification needs and updatesServe as a key point of contact between project managers, contractors, vendors, and internal teams to support clear communicationMonitor project schedules and financial tracking tools, proactively identifying risks, trends, and variancesSupport procurement and contract administration activities, including vendor onboarding and audit-ready documentationFacilitate project meetings by preparing agendas, tracking action items, and ensuring timely follow-upContribute to continuous improvement of project administration tools, templates, and processesProvide administrative and operational support including assisting project managers with professional license applications, document management, travel arrangements, and meeting set upAssociate’s degree in Construction Management, Business Administration, or a related field required; Bachelor’s degree preferredMinimum of 5 years of experience in project administration, coordination, or project management roles in the A/E/C industry requiredStrong understanding of construction administration and project lifecycles with the ability to interpret project documentation such as contracts, specifications, and schedulesProficiency with Microsoft Office Suite and project management tools (e.g., Deltek, Procore)Knowledge of office management systems and proceduresStrong organizational, communication, planning, and documentation skills with keen attention to detailAbility to manage multiple priorities independently while collaborating across teamsFamiliarity with RFIs, submittals, and change order processes is a plusKnowledge of state statutes for public bidding of construction projects Be part of impactful aviation projects that support airports, communities, and regional connectivity Collaborate with multidisciplinary teams in a flexible work environment with opportunities for growthCurious about the impactful work our Aviation team is doing? Discover our innovative projects and commitment to sustainable solutions by visiting: https://www.chasolutions.com/solutions/aviation/. $33.00 - $36.00Salary is based on a variety of factors, including, but not limited to, qualifications, experience, education, licenses, specialty, training, and fair market evaluation based on industry standards.At CHA, we work every day to create solutions, help people, and improve our world, committed to creating and fostering excellence in our diverse and highly talented teams. Our teams continually strive to find better ways - always searching, never settling - to achieve extraordinary results. Our values around hiring, training, and community engagement reflect a company culture that is inclusive and forward leaning, always pushing the limits of what is possible.We as an organization celebrate the values of inclusion and equality, and advocate for the full participation of all people in an environment free of discrimination. To support these values, we invite all qualified applicants to be considered for employment regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, age, disability, protected veteran status, or any other characteristic protected by law.#LI-AU1

Created: 2026-03-11