Office Assistant 2 (Stores/Mail), (NY HELPS), Box OCE-...

NY HELP Yes Agency Education Department, State Title Office Assistant 2 (Stores/Mail), (NY HELPS), Box OCE-1561/26306 Occupational Category Clerical, Secretarial, Office Aide Salary Grade 09 Bargaining Unit ASU - Administrative Services Unit (CSEA) Salary Range From $42641 to $52413 Annually Employment Type Full-Time Appointment Type Contingent Permanent Jurisdictional Class Competitive Class Travel Percentage 0% Workweek Mon-Fri Hours Per Week 37.5 Workday From 9 AM To 5 PM Flextime allowed? No Mandatory overtime? No Compressed workweek allowed? No Telecommuting allowed? No County Albany Street Address Office of Cultural Education NYS Archives-Records Center City Albany State NY Zip Code 12234 Duties Description The New York State Education Department, Office of Cultural Education seeks to fill an Office Assistant 2 Stores/Mail position in the State Archives, State Records Center. The position is located in Albany and based at the State Office Building Campus. The State Records Center stores, retrieves, and manages inactive records for New York State agencies. The Records Center stores over 230,000 boxes of records in three different warehouse locations. Last year, staff retrieved roughly 7,000 boxes to fill agency requests; shelved 7,500 newly transferred boxes; and pulled 7,000 boxes eligible for destruction. Boxes of records weigh 35-40 pounds on average. Duties of the position include:u2022 Supervise lower-level clerical staff;u2022 Supervise warehouse activities associated with the intake, shelving, retrieval, and departure of record boxes for State agency requests, monthly dispositions, and special projects; perform relevant data entry work in inventory management system;u2022 Assign and check completed data entry work in inventory management system or other tools;u2022 Safely load and unload record boxes on and off delivery trucks and move boxes within the warehouse using electric pallet jacks, as needed; also ensure that staff perform these tasks safely and efficiently;u2022 Operate a box truck and van to pick up, deliver, and move record boxes;u2022 Assist staff with warehouse activities related to the intake, shelving, retrieval, and departure of record boxes;u2022 Oversee the scheduling and delivery of new record boxes into the State Records Center; work with State agencies to ensure that boxes are properly packed, labelled, and palletized;u2022 Provide support to staff and to state agencies in the use of new inventory management system (Gimmal Physical);u2022 Monitor State Records Center building for issues of concern and report them to supervisor and OGS building staff as appropriate; and u2022 Perform other clerical tasks, as assigned. Minimum Qualifications MINIMUM QUALIFICATIONS: NY HELPS This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.NON-COMPETITIVE MINIMUM QUALIFICATIONS: To be considered for appointment through NY HELPS, or 55 b/c, candidates must meet the open-competitive minimum qualifications for this position. The qualifications are:u2022 One year of experience where most of the work time was spent performing activities related to mail receipt, mail distribution, storage, and stores keeping. PROMOTION: Current State employees must have one year of permanent competitive or 55-b/55-c service as an office assistant, clerical, or keyboarding title allocated to Grade 6 or higher. Qualifying titles are available at: COMPETITIVE MINIMUM QUALIFICATIONS:Reassignment: Candidates must have one year of permanent competitive or 55b/c service as an Office Assistant 2 (Stores and Mail).Section 70.1 Transfer: Candidates must have one year of permanent competitive or 55b/c service in a title SG-7 or above deemed eligible for transfer under Section 70.1 of the Civil Service Law. For information regarding the transfer options of your current title, please visit the Civil Service Career Mobility Office Website. Appointment: This position is eligible for 55b/c designation and candidates with 55b/c eligibility are encouraged to apply. Candidates must possess a current 55b/c eligibility letter and one of the following minimum qualifications:u2022 Have one year of experience where most of the work time was spent performing activities related to mail receipt, mail distribution, storage, and stores keeping ORu2022 Current NYS Department of Education employee with one year of permanent competitive or 55-b/55-c service as an office assistant, clerical, or keyboarding title allocated to Grade 6 or higher. Qualifying titles are available at: It is essential that candidates clearly and concisely indicate exactly how they meet the above minimum qualifications in their resume. Failure to show how you meet the minimum qualifications above may result in disqualification and removal from consideration. Additional Comments CONDITIONS OF EMPLOYMENT: This will be a permanent competitive appointment, a permanent non-competitive appointment. For 55b/c appointment, candidates must possess the minimum qualifications, a current 55b/c eligibility letter and is subject to verification of applicant eligibility. Promotions and transfers may change appointeesu2019 negotiating unit. Candidates should be aware that changes in negotiating units may affect their salary, insurance, and other benefits.Promotions and transfers may change appointeesu2019 negotiating unit. Candidates should be aware that changes in negotiating units may affect their salary, insurance, and other benefits. This position leads to a maximum salary of $52,413 based on annual performance advances. APPLICATION: Qualified candidates should send a resume and letter of interest by March 23, 2026 to (email submissions are preferred). Your resume must clearly indicate how you meet the minimum qualifications for this position. You must include the Box number (OCE-1561/26306) of the position in the subject line of your email and cover letter to ensure receipt of your application. Links to application materials will not be accepted (i.e., Google Docs). Your social security number may be required to confirm your eligibility.New York State Education Department (NYSED) is an equal opportunity/affirmative action employer. NYS Human Rights Law prohibits discrimination because of age, race, creed, color, national origin, sexual orientation, military status, sex, disability, predisposing genetic characteristics, marital status, domestic violence victim status, gender identity, prior conviction records, prior arrests, youthful offender adjudications, or sealed records. Interested in a job with New York State, but donu2019t know where to start? Visit these links for information on working for New York State: u2022 u2022 benefits of working for New York State, including, but not limited to, the following:Holiday & Paid Time Offu2022 Thirteen (13) paid holidays annually.u2022 Thirteen (13) days of paid vacation leave in year one, increasing to 20+ days with additional years of service. u2022 Five (5) days of paid personal leave annually.u2022 Thirteen (13) days of paid sick leave annually for PEF/CSEA and eight (8) days paid sick leave annually for M/C. u2022 Annual professional leave and educational leave opportunities for eligible staff.Health Care Benefitsu2022 Eligible employees and dependents can choose from a variety of affordable and generous health insurance programs.u2022 Family dental and vision benefits at no additional cost.Additional Benefitsu2022 Enrollment in the New York State pension system which has earned the distinction of being one of the best-managed and best-funded plans in the nation OR Optional Retirement Defined Contribution Plan with 8% salary match (eligibility requirements apply).u2022 NYS Deferred Compensation and an exclusive 403(b) Optional Retirement Savings Plan.u2022 Paid Parental Leave for all employees and Paid Family Leave (M/C Only). u2022 Public Service Loan Forgiveness (PSLF).u2022 Eligibility for various life insurance options. Some positions may require additional credentials or a background check to verify your identity. Name Office of Human Resources Management Telephone (518) 474-5215 Fax (518) 486-5631 Email Address Address Street NYS Education Department 89 Washington Avenue, OHRM, Room 528 EB City Albany State NY Zip Code 12234 Notes on Applying APPLICATION: Qualified candidates should send a resume and letter of interest by March 23, 2026 to (email submissions are preferred). Your resume must clearly indicate how you meet the minimum qualifications for this position. You must include the Box number (OCE-1561/26306) of the position in the subject line of your email and cover letter to ensure receipt of your application. Links to application materials will not be accepted (i.e., Google Docs). Your social security number may be required to confirm your eligibility.

Created: 2026-03-11