Contract Management Specialist

NY HELP No Agency Environmental Facilities Corporation Title Contract Management Specialist Occupational Category Other Professional Careers Salary Grade NS Bargaining Unit None listed Salary Range From $74325 to $80000 Annually Employment Type Full-Time Appointment Type Permanent Jurisdictional Class Unclassified Service Travel Percentage 5% Workweek Mon-Fri Hours Per Week 37.5 Workday From 9 AM To 5 PM Flextime allowed? No Mandatory overtime? No Compressed workweek allowed? No Telecommuting allowed? Yes County Albany Street Address 625 Broadway 7th Floor City Albany State NY Zip Code 12207 Duties Description Under the direction of the Senior Manager of Procurement and Program Compliance, the Contract Management Specialist is responsible for various activities related to procurement, invoice audit and processing, budget tracking, report preparation, and Minority/Women Owned Business Enterprise (MWBE) and Service-Disabled Veteran Owned Business (SDVOB) utilization and reporting.Essential Dutiesu00b7 Manage complex procurements from solicitation development through contract award, ensuring compliance with EFCu2019s Procurement Guidelines, Public Authorities Law, and applicable NYS requirements.u00b7 Develop and prepare procurement documents, including contracts, amendments, and purchase orders, while overseeing the approval and execution process.u00b7 Serve as primary liaison with control agencies, vendors, and oversight entities regarding procurement documentation, MWBE and SDVOB compliance, insurance requirements, and reporting submissions.u00b7 Assist in the development, revision, and implementation of procurement policies and internal procedures to enhance efficiency, transparency, and compliance.u00b7 Provide technical guidance and training to program staff regarding procurement requirements, MWBE/SDVOB obligations, and contract administration procedures.u00b7 Review and audit invoices for contractual and budgetary compliance; analyze trends and recommend improvements to strengthen internal controls and ensure prompt payment compliance.u00b7 Maintain and administer the corporate contract management system, including budget tracking, reporting, and contract expiration monitoring.u00b7 Analyze and report quarterly MWBE and SDVOB utilization data; advise management on strategies to improve participation and ensure compliance with NYS goals. Minimum Qualifications Bacheloru2019s degree in business administration or a related field, and two years of relevant experience or an associate degree and four years of experience, including experience with procurement and managing contracts is required. An equivalent combination of education and experience to successfully perform the duties of the position may be considered, as determined by the Corporation.Preferred Knowledge/Skills u00b7 Knowledge of NYS Procurement Guidelines. u00b7 Experience in with a wide variety of procurement methodologies including RFPs, RFQs, OGS Centralized Contracts, and Single/Sole Source Contracts.Required Knowledge/Skillsu00b7 Demonstrated initiative, sound professional judgement, and the ability to work with limited direction and supervisionu00b7 Excellent interpersonal skills with an ability to handle sensitive mattersu00b7 Strong written and verbal communication skillsu00b7 Ability to manage multiple projects, make decisions and find alternative solutions to problemsu00b7 Excellent organizational skills with a focus on detailu00b7 Proficiency in Microsoft Office products (including Excel, Word, and Outlook) and the ability to learn contract management and financial systemsWorking Conditions and Physical Abilities Work is performed in an office setting, with prolonged periods of desk work, including use of a computer and other standard office equipment. The role requires frequent communication in person, by telephone, and through electronic correspondence. Additional Comments The New York State Environmental Facilities Corporation (EFC), a public benefit corporation, aids local governments and other eligible applicants throughout New York State to undertake critical water quality infrastructure projects by providing access to low-cost financing, grants, and expert technical assistance. EFC is committed to fostering an inclusive workplace that values respect, diversity, and the unique perspectives of all individuals. To support our employees, EFC provides an outstanding benefits package similar to that offered to New York State employees. Our total compensation package includes, but is not limited to, leave benefits (Paid Parental Leave, 13 holidays and paid vacation, sick, and personal leave); a comprehensive health insurance program including medical, prescription drug, dental, and vision plans; and membership in the NYS and Local Retirement System, which is a defined retirement compliance with Public Law 99-603, candidates selected for appointment must provide, within three (3) business days of the employeeu2019s first day of employment, an original copy of documentation proving citizenship and/or legal right to work in the United States. It is the policy of the State of New York and EFC to provide for and promote equal opportunity employment, compensation, and other terms and conditions of employment without discrimination on the basis of age, race, color, religion, physical or mental ability, national origin, gender, sexual orientation, veteran or military service member status, marital status, domestic violence victim status, genetic predisposition or carrier status, or arrest and/or criminal conviction record, unless based upon a bona fide occupational qualification or other exception. All individuals with disabilities are encouraged to apply to positions that they are qualified to perform. It is the policy of EFC to provide qualified people with disabilities an equal opportunity to participate in and receive the benefits, services, programs, and activities of EFC, and to provide such persons with reasonable accommodations and reasonable modifications as are necessary, to enjoy such equal opportunity, including accommodations in the recruitment process. EFC will provide reasonable accommodation to ensure effective communication of information to individuals with disabilities. If you need an auxiliary aid or service to make this information available to you, please contact EFCu2019s Human Resources Office at (518) 402-6924. It is the policy of EFC to provide reasonable accommodation for religious observers. Some positions may require additional credentials or a background check to verify your identity. Name Human Resources Telephone 518-402-6924 Fax Email Address Address Street 625 Broadway 7th Floor City Albany State NY Zip Code 12207 Notes on Applying Candidates interested in joining our team should apply by using the green

Created: 2026-03-12