Government Contracts Accounting & DCAA Compliance ...

Position SummaryWe are seeking an experienced Government Contracts Accounting & DCAA Compliance Manager to design, implement, and maintain a fully DCAA-compliant accounting system using QuickBooks Online and GovBooks.This role will be responsible for building the complete government-compliant accounting structure, including cost pools, labor distribution, indirect rate calculations, and audit readiness in accordance with FAR and DCAA requirements.Key Responsibilities1. Full DCAA-Compliant System Setup (Primary Responsibility)Configure QuickBooks Online (Plus or Advanced) for government contract accountingImplement and integrate GovBooks with QuickBooks OnlineBuild a compliant Chart of Accounts from the ground upEstablish segregation of:Direct CostsIndirect Costs (Fringe, Overhead, G&A)Unallowable CostsSet up job costing by contractConfigure cost pools and allocation basesEnsure system supports Incurred Cost Submission (ICS) requirements2. Timekeeping & Labor Distribution ComplianceImplement DCAA-compliant timekeeping systemEnsure daily time entry, approvals, and full audit trailMap payroll to correct direct and indirect labor categoriesMaintain labor distribution accuracy and reconciliation3. Indirect Rate Structure & MonitoringEstablish and maintain:Fringe PoolOverhead PoolG&A PoolCalculate provisional billing ratesPerform monthly indirect rate analysisSupport Incurred Cost Submission preparation4. Audit Readiness & Internal ControlsMaintain DCAA audit readinessPrepare documentation for DCAA audits and floor checksDevelop and maintain written accounting policies and proceduresEnforce segregation of duties and user access controlsMaintain system audit logs and compliance documentation5. Government Billing & ReportingPrepare invoices for cost-reimbursable, T&M, and fixed-price contractsMonitor contract funding and burn ratesGenerate contract profitability and indirect rate reportsSupport proposal pricing with historical cost dataRequirementsBachelor’s degree in Accounting or Finance5+ years of government contract accounting experienceHands-on experience setting up QuickBooks Online for DCAA complianceHands-on experience implementing and configuring GovBooksProven experience building full indirect rate structures (Fringe, OH, G&A)Strong knowledge of:FAR (Federal Acquisition Regulations)DCAA requirementsAllowable vs unallowable cost treatmentExperience preparing or supporting Incurred Cost SubmissionsExperience supporting DCAA auditsPreferred QualificationsCPA or CMAExperience with cost-reimbursable contractsExperience in a growing small to mid-size GovCon companyKnowledge of Cost Accounting Standards (CAS)

Created: 2026-03-13