KP781 - Full-Time Estate Manager - Los Angeles/San ...

An LA-based family is seeking an exceptional estate manager to oversee operations across their three properties in Los Angeles, San Francisco, and Ojai. While the role will be primarily based in Los Angeles, the successful candidate should be comfortable managing and coordinating operations across all locations as needed. The family is expecting a baby in May, and the Estate Manager will be responsible for coordinating and overseeing all household staff, including the nanny team, which has been the focus of the most recent hiring phase. This is an asap start.Property Infrastructure & Maintenance (across all 3 properties)Preventative Maintenance ProgramCreate master property maintenance calendar (HVAC, plumbing, roofing, irrigation, pest, electrical)Schedule quarterly inspectionsBuild vendor roster with backupsEnsure service contracts are negotiated and currentTrack warrantiesOngoing RepairsTriage issuesGet 2-3 bidsPresent summary + recommendationExecute and verify completionPhoto documentation archiveLandscaping & GroundsIrrigation checksSeasonal planting planTree healthDrainage oversight (especially after heavy rain)Fire safety compliance (Ojai especially)Household Staff ManagementHiringDefining rolesSourcing candidatesVetting referencesBackground checksTrial daysOffer lettersOnboarding SOPPerformance OversightWeekly check-in with nanny / housekeeperClear task listQuality controlEfficient replacementsPayroll CoordinationTime trackingPTO trackingTax compliance coordinationLiaison with accountantTravel & Relocation Between HomesProperty prep before arrivalKeep homes stocked/ fridge prepared/ linensreadyAC / heat setCar readyDog logisticsMail forwardingPackage managementSecurity checksVendor & Project Coordination (Non-Construction)Interior installsFurniture deliveriesAppliance coordinationArt handlingSecurity system maintenanceInternet / tech setupCleaning crewsWindow washingPool serviceGenerator maintenanceEV charger installsSmart home managementSystems & DocumentationCentral property dashboard (Notion or Airtable)Vendor databaseEmergency contacts sheetInsurance documents organizedPermits trackedHOA compliance trackedBudget tracker by propertyMonthly spend per propertyVariance vs budgetUpcoming maintenanceInventory & Household LogisticsHousehold inventoryRestocking systemSeasonal wardrobe swapsNursery prepEquipment setupCar seats installed correctlyTravel kits pre-packedGift inventory systemEmergency kitsCrisis ManagementBurst pipePower outageAppliance failureContractor no-showStaff no-showLast-minute dog walkerPackage theftHOA issueBudget OversightMonthly reporting:Property-specific spendingStaff costsVendor costsMajor repair forecastsCapital improvement forecastsChildcare-Specific Infrastructure (in collaboration with the Lead Nanny)Nanny schedule architectureBackup nanny planNight nurse coordinationPediatrician coordinationBaby gear setupTravel crib logisticsHousehold quiet hours planningSafety proofingInventory tracking (formula, supplies, etc.)Multi-home estate manager experience, preferably in different states/locationsExperience hiring, training and managing household staffExperience managing a full household staff (housekeepers, nannies, chefs, etc.)Strong operational oversight — systems, inventory, maintenance schedulesVendor and contractor managementClear communication and authority without egoHigh discretion and loyaltyAbility and experience running a tight ship without constant supervisionComfort in a high-standard, high-expectation environmentUS Passport, Green Card, or EACClean and current driving licenseHave extremely high conscientiousnessBe calm under pressureHave extremely high attention to detailBe highly proactive — anticipates needs before being toldNo task drifting — everything has a deadline and a definition of doneHave high integrity — trust is criticalHave strong follow-throughBe comfortable with accountability and performance metricsBe available and reliable during travel periodsHave a positive mentality and genuine passion for estate managementBe invested in a long-term role and take pride in excellenceHighly competitive compensation DOE + medical, dental, vision, 401k

Created: 2026-03-13