Legal Secretary - Litigation

u003cdivu003eu003cp dir= 'ltr 'u003eA prominent California-based law firm with a long-standing history of serving both public and private organizations across the state is seeking a highly organized and detail-oriented Legal Secretary to support attorneys and litigation matters.u003c/pu003eu003cp dir= 'ltr 'u003eFounded in 1979 with a single office and five attorneys, the firm has grown into an AmLaw 200 firm with more than 250 attorneys across nine offices in California. The firm is known for delivering high-quality legal services and maintaining strong relationships with clients across a variety of industries.u003c/pu003eu003cp dir= 'ltr 'u003eThe Legal Secretary provides high-level administrative and secretarial support to attorneys and plays a key role in managing litigation matters from inception through resolution. This role involves preparing complex legal documents, coordinating court filings, maintaining calendars and deadlines, and organizing materials for hearings, trials, arbitrations, and mediations. This is an excellent opportunity for an experienced legal professional to contribute to a collaborative, fast-paced law firm environment.u003c/pu003eu003cp dir= 'ltr 'u003eRESPONSIBILITIESu003c/pu003eu003cp dir= 'ltr 'u003eLitigation u0026Legal Document Supportu003c/pu003eu003culu003eu003cli dir= 'ltr 'u003eu003cp dir= 'ltr 'u003eDraft, edit, and finalize legal documents, correspondence, memoranda, and emails from written drafts and transcription.u003c/pu003eu003c/liu003eu003cli dir= 'ltr 'u003eu003cp dir= 'ltr 'u003eHandle e-filings and support all stages of the litigation process from initiation through trial.u003c/pu003eu003c/liu003eu003cli dir= 'ltr 'u003eu003cp dir= 'ltr 'u003ePrepare and organize documents and exhibits for court filings, hearings, arbitrations, mediations, depositions, and other legal proceedings.u003c/pu003eu003c/liu003eu003cli dir= 'ltr 'u003eu003cp dir= 'ltr 'u003eReview and proofread materials to ensure accuracy, correct grammar, and adherence to firm formatting standards.u003c/pu003eu003c/liu003eu003cli dir= 'ltr 'u003eu003cp dir= 'ltr 'u003eCreate and update Tables of Contents (TOC) and Tables of Authorities (TOA).u003cbru003eu003cbru003eu003c/pu003eu003c/liu003eu003c/ulu003eu003cp dir= 'ltr 'u003eCalendar u0026Administrative Coordinationu003c/pu003eu003culu003eu003cli dir= 'ltr 'u003eu003cp dir= 'ltr 'u003eSchedule and coordinate appointments, meetings, and deadlines for attorneys.u003c/pu003eu003c/liu003eu003cli dir= 'ltr 'u003eu003cp dir= 'ltr 'u003eMaintain and monitor attorney calendars, ensuring all critical dates are recorded on the master calendar.u003c/pu003eu003c/liu003eu003cli dir= 'ltr 'u003eu003cp dir= 'ltr 'u003eAssist with new client and matter intake procedures according to firm guidelines.u003c/pu003eu003c/liu003eu003cli dir= 'ltr 'u003eu003cp dir= 'ltr 'u003eSort, read, print, and distribute incoming mail and emails to the appropriate recipients.u003c/pu003eu003c/liu003eu003cli dir= 'ltr 'u003eu003cp dir= 'ltr 'u003eUtilize legal software, transcription equipment, and computer systems to efficiently produce and manage documents.u003cbru003eu003cbru003eu003c/pu003eu003c/liu003eu003c/ulu003eu003cp dir= 'ltr 'u003eOTHER RESPONSIBILITIESu003c/pu003eu003culu003eu003cli dir= 'ltr 'u003eu003cp dir= 'ltr 'u003eCoordinate travel arrangements for attorneys including hotel accommodations, flights, and transportation.u003c/pu003eu003c/liu003eu003cli dir= 'ltr 'u003eu003cp dir= 'ltr 'u003eAssist in creating marketing materials such as pitch folders, attorney biographies, and PowerPoint presentations.u003c/pu003eu003c/liu003eu003cli dir= 'ltr 'u003eu003cp dir= 'ltr 'u003eProvide backup and overflow support to other attorneys and staff as needed.u003c/pu003eu003c/liu003eu003cli dir= 'ltr 'u003eu003cp dir= 'ltr 'u003eMaintain strict confidentiality of firm, client, and personnel information.u003c/pu003eu003c/liu003eu003cli dir= 'ltr 'u003eu003cp dir= 'ltr 'u003ePerform additional duties as assigned to support business needs.u003cbru003eu003cbru003eu003c/pu003eu003c/liu003eu003c/ulu003eu003cp dir= 'ltr 'u003eQUALIFICATIONSu003c/pu003eu003culu003eu003cli dir= 'ltr 'u003eu003cp dir= 'ltr 'u003eHigh school diploma or equivalent required.u003c/pu003eu003c/liu003eu003cli dir= 'ltr 'u003eu003cp dir= 'ltr 'u003eMinimum of five years of litigation legal secretary experience.u003c/pu003eu003c/liu003eu003cli dir= 'ltr 'u003eu003cp dir= 'ltr 'u003eStrong writing, editing, and proofreading skills.u003c/pu003eu003c/liu003eu003cli dir= 'ltr 'u003eu003cp dir= 'ltr 'u003eProficiency in Microsoft Office Suite (Word, Excel, PowerPoint).u003c/pu003eu003c/liu003eu003cli dir= 'ltr 'u003eu003cp dir= 'ltr 'u003eExperience with document management systems such as iManage preferred.u003c/pu003eu003c/liu003eu003cli dir= 'ltr 'u003eu003cp dir= 'ltr 'u003eStrong organizational skills with the ability to prioritize work for multiple attorneys.u003c/pu003eu003c/liu003eu003cli dir= 'ltr 'u003eu003cp dir= 'ltr 'u003eExcellent verbal, written, and telephone communication skills to interact professionally with clients, attorneys, vendors, and staff.u003c/pu003eu003c/liu003eu003cli dir= 'ltr 'u003eu003cp dir= 'ltr 'u003eAbility to operate office equipment including computers, transcription devices, fax machines, and advanced photocopiers.u003c/pu003eu003c/liu003eu003cli dir= 'ltr 'u003eu003cp dir= 'ltr 'u003eReliable attendance and punctuality required.u003cbru003eu003cbru003eu003c/pu003eu003c/liu003eu003c/ulu003eu003cp dir= 'ltr 'u003eWORK ENVIRONMENT AND PHYSICAL REQUIREMENTSu003c/pu003eu003culu003eu003cli dir= 'ltr 'u003eu003cp dir= 'ltr 'u003eThis position requires regular on-site attendance and is a fully in-office role.u003c/pu003eu003c/liu003eu003cli dir= 'ltr 'u003eu003cp dir= 'ltr 'u003eAbility to lift and carry items up to 25 pounds, including files, mail bins, and office supplies.u003c/pu003eu003c/liu003eu003cli dir= 'ltr 'u003eu003cp dir= 'ltr 'u003eFrequent walking, standing, and bending when organizing materials or assisting with office logistics.u003c/pu003eu003c/liu003eu003cli dir= 'ltr 'u003eu003cp dir= 'ltr 'u003eAbility to remain seated for extended periods while performing computer-based tasks.u003c/pu003eu003c/liu003eu003cli dir= 'ltr 'u003eu003cp dir= 'ltr 'u003eRegular use of a computer including extended typing and viewing a monitor.u003c/pu003eu003c/liu003eu003cli dir= 'ltr 'u003eu003cp dir= 'ltr 'u003eOperation of standard office equipment including copiers, scanners, printers, and multi-line phone systems.u003cbru003eu003cbru003eu003c/pu003eu003c/liu003eu003c/ulu003eu003cstrong id= 'docs-internal-guid-572996bc-7fff-9dc5-3166-a537e67ca9fa 'u003eu003c/strongu003eu003c/divu003e ', 'location ': 'Cerritos, CA ', 'remote ':null, 'jobtype ': 'directhire ', 'remoteoption ': 'no ', 'featuredonjobboard ':false, 'ownedbyagency ':false, 'externalid ': 'NY178-2753131

Created: 2026-03-13