Administrative Coordinator (Remote or Hybrid)

Administrative Coordinator (Remote or Hybrid)Office of Sponsored Programs - Pennsylvania-Pittsburgh - (26001191)u00a0The Administrative Coordinator on the Grants Management Services Team is responsible for the processing of award (grant) activations for an assigned constituency in the Office of Sponsored Programs (OSP). This individual is responsible for Notice of Award (NOA) reviews and processing, routine correspondence, and direct communication with units as relevant to grant award activations. The incumbent will be responsible for reviewing and processing award modification requests for awarded grants.The position requires strong analytical skills in addition to diplomacy, demeanor, confidentiality, and initiative. Ideal candidate clearly articulates ideas in written and verbal formats, maintains meticulous accuracy in all work products, and effectively prioritizes tasks and manages priorities to meet deadlines.OSP (osp.pitt.edu) is a mission-driven central office that values a team-oriented culture and actively encourages internal career advancement. OSP partners with faculty and staff to support the University's $1.25B annual research enterprise. For more information on the University of Pittsburgh's research accomplishments, watch the Pitt Research Annual Report video at this link: must submit both a cover letter and a resume to be considered for this opportunity. OSP supports flexible work arrangements, and this position is available as 100% remote or hybrid, depending on the candidate's preference.u00a0Job SummaryCoordinates the internal processing of communications, transaction requests, and sponsor requests and handles correspondence with internal and external contacts. Advises on the preparation and submission of sponsored project actions. Reviews documents and refers more complex requests to senior leadership. Assists with prioritizing and organizing work.Essential Functions- Reviewing and processing incoming research award documents- Requesting required compliance information from faculty and staff to activate awards- Utilizing internal electronic systems to review information, communicate, and document actions taken- Reviewing and processing incoming award modification requestsPhysical EffortThe position is primarily sedentary, and all work is done through internal electronic systems and applications. Meetings are virtual.Assignment Category:u00a0Full-time regularJob Classification:u00a0Staff.Sponsored Programs Coordinator IJob Family:u00a0ResearchJob Sub Family:u00a0Grants & ContractsCampus:u00a0PittsburghMinimum Education Level Required:u00a0Bachelor's DegreeMinimum Years of Experience Required:u00a01Will this position accept substitution in lieu of education or experience:u00a0Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement.Work Schedule:u00a0Monday - Friday 8:30-5:00Work Arrangement:u00a0Remote: Teams working from different locations (off-campus).Hiring Range:u00a0$35,000 - $45,000 annualRelocation_Offered:u00a0NoVisa Sponsorship Provided:u00a0NoBackground Check:u00a0For position finalists, employment with the University will require successful completion of a background checkChild Protection Clearances:u00a0Not ApplicableRequired Documents:u00a0Resume, Cover LetterOptional Documents:u00a0Not ApplicablePI282875443

Created: 2026-04-04