Executive Assistant to the CEO and CDO & Special ...

Title: Executive Assistant to the CEO and CDO & Special Projects Coordinator u00a0 Reports to: Chief Development Officer Type: Full-Time/Non-Exempt u00a0 Salary: $70-80k Location: Stamford, CT To Apply: Interested candidates should submit a resume, cover letter, and responses to the application questions here available on our Careers ( page for consideration. Who We Are:u00a0 buildOn has been uniting people through service and education to ignite a more equitable future since 1991. In the U.S., we mobilize high school students from marginalized communities to transform their neighborhoods through service. Globally, we partner with low-income countries to build schools and provide access to education for children and adults. To date, our 200,000 U.S. students have contributed more than 2.5 million hours of service to their communities, and weu2019ve built more than 3,100 schools in eight countriesu2013u2013breaking ground on a new school every two days. At buildOn, we believe in the power of people to drive change. Every member of our team is committed to impact and solidarity. If you're a changemaker with a passion for service, we want to hear from you. Learn more about our programs and impact at Ready to make an impact? Apply today and join us in changing the world through service and education u00a0 Who Weu2019re Looking For: buildOn seeks a dynamic, highly organized Executive Assistant & Special Projects Coordinator to provide high-level administrative support and coordinate key development-related projects. Reporting to the Chief Development Officer , this role requires exceptional calendar management, strong attention to detail, and the ability to anticipate needs while balancing multiple priorities. In addition to supporting executive leadership, this position will coordinate development-focused projects, including managing the donor gift process for acknowledgments and matching gifts. As Executive Assistant to the CEO and CDO , this individual will serve as a key point of coordination for internal and external relationships, including interactions with the Board of Directors and Senior Leadership Team . The Executive Assistant & Special Projects Coordinator will manage complex calendars, coordinate meetings, and oversee travel logistics. This role requires someone who can maintain discretion, communicate effectively, and ensure that administrative operations run smoothly and efficiently. The ideal candidate is proactive, detail-oriented, and highly responsive , with a strong sense of urgency and the ability to exercise sound judgment in a variety of situations. They will bring excellent written and verbal communication skills, strong organizational abilities, and the capacity to manage projects from conception to completion. This role will also support operational needs at buildOn Headquarters , helping ensure the effectiveness and efficiency of day-to-day administrative functions. What Youu2019ll Do u00a0 Executive Assistant to the CEO & CDO (50%) + Manage complex, fast-moving calendars, travel, and logistics with precision and care. + Anticipate needs, surface priorities, and proactively resolve issues before they become problems. + Serve as a trusted gatekeeper and partner to the CEO and CDO, balancing access with respect for time and focus. + Communicate clearly and professionally with board members, major donors, partners, and staff on behalf of senior leadership. + Prepare and organize materials for National Board and Committee meetings; capture notes and track follow-ups. + Coordinate scheduling and logistics for Board Committees (Finance, Development, Governance, Marketing). + Triage inbound requests (email, phone, mail) with sound judgment and discretion. + Provide operational and clerical support to ensure a smooth, welcoming HQ environment. + Serve as the day-to-day office manager for buildOn HQ, ensuring a well-organized, welcoming, and smoothly functioning workplace. u00a0 Development Support (25%) + Support planning and execution of special events, including buildOnu2019s Gala and other fundraising and cultivation events. + Assist with event logistics, scheduling, materials preparation, and coordination with internal teams and external partners. + Support donor engagement and stewardship touchpoints connected to events and campaigns. + Coordinate follow-up actions and next steps from events to ensure timely stewardship and relationship building. + Support the Development team workflows and special projects that advance fundraising and donor engagement goals. u00a0 Gift Process Coordinator (25%) + Generate timely, thoughtful donor acknowledgements that reflect care for each relationship. + Maintain clean, accurate donor records in Salesforce; update profiles as needed. + Track acknowledgements through completion to ensure strong stewardship. + Accurately code gifts from Classy and offline sources to the correct accounts, campaigns, and Trek groups. + Partner with Development and Finance to ensure data integrity and smooth gift processing workflows. Core Competencies: + PLANNING & EXECUTION: Proactively manages multiple projects simultaneously to achieve collective objectives with strong time management and organizational skillsu00a0 + RELATIONSHIP BUILDING: Builds and maintains supportive, trustworthy, mission-driven relationships . u00a0 + ATTENTION TO DETAIL: A commitment to ensuring that information is accurate, complete, accessible, and timely. u00a0 + INCLUSIVENESS: Values and effectively includes diverse perspectives. + PROBLEM SOLVING : Proactively seeks and analyzes information from various sources to collaborate, solve problems, and make decisions. What You Bring:u00a0 + Passion for and commitment to the mission and core values of build O n . u00a0 + Cultural sensitivity and passion for social justice. + Team spirit, willingness, and flexibility to do

Created: 2026-04-04