Specialist, HR Compliance (Predictive Scheduling)

Our values start with our people, join a team that values you Bring your talents to Ross, our leading off-price retail chain with over 2,200 stores, and a strong track record of success and growth. Our focus has always been bringing our customers a constant stream of high-quality brands and on-trend merchandise at extraordinary savings. All while providing a fun and exciting treasure hunt experience. As part of our team, you will experience: + Success. Our winning team pursues excellence while learning and evolving+ Career growth. We develop industry leading talent because Ross grows when our people grow+ Teamwork. We work together to solve the hard problems and find the right solution+ Our commitment to Diversity, Equality & Inclusion, and our community. We celebrate the backgrounds, identities, and ideas of those who work and shop with us because our differences make us stronger. We strive to be a positive force in our community. Our Corporate headquarters are in Dublin, CA, we have 3 buying offices in key markets in New York City, Los Angeles, and Boston, and 8 distribution centers nationwide. With 2023 revenues of $20.4 billion, we are a Fortune 500 company who is committed to providing an inclusive work environment with continuous learning opportunities and development for our teams. GENERAL PURPOSE: The HR Compliance Specialist is primarily responsible for overseeing and ensuring compliance with predictive scheduling laws across all impacted Stores. This role monitors weekly scheduling activity, investigates changes that may trigger compliance requirements, and partners closely with field leadership to ensure premium pay, documentation, and communication standards are met. In addition to predictive scheduling responsibilities, the Specialist supports broader HR Compliance initiatives and projects as needed to ensure ongoing adherence to federal, state, and local regulations. The base salary range for this role is $70,310 - $97,450. The base salary range is dependent on factors including, but not limited to, experience, skills, qualifications, relevant education, certifications, seniority, and location. The range listed is just one component of the total compensation package for employees. Other rewards vary by position and location. ESSENTIAL FUNCTIONS: Predictive Scheduling Compliance (Primary Responsibility) u2022 Review weekly predictive scheduling and labor compliance reports to identify schedule changes, missed notice requirements, and potential premium pay triggers. u2022 Contact Store Managers to validate the reason for schedule changes (associate requested vs. manager initiated), ensuring accurate documentation in all cases. u2022 When changes are manager initiated, follow up to verify premium pay was issued correctly and determine appropriate corrective action when needed. u2022 Track and escalate recurring concerns or trends to the Director of HR Compliance. Recommend compliance enhancements. u2022 Maintain accurate, audit ready documentation of all scheduling investigations, outcomes, and follow up actions. u2022 Monitor newly hired and newly promoted managers; assign predictive scheduling training modules and follow up until completion. u2022 Develop a subject matter expertise on predictive scheduling requirements and support managers with questions on compliance, documentation, and system processes; work with managers to recommend overall compliance strategies and improvements to processes. Compliance Training Development u2022 Manage compliance related training assignments and system testing. u2022 Review weekly training completion reports and send reminders to individuals or leaders with outstanding requirements. u2022 partner with HRIS to resolve reporting or system issues. u2022 Develop and oversee compliance training communications for Corporate, DCs, and Stores, coordinating with Communications teams as needed. u2022 Maintain the compliance training calendar and ensure timely, accurate deployment of required training modules. Legal Notices & Regulatory Updates u2022 Manage and track all compliance related notices distributed to Stores, including any required Store Manager responses. u2022 Review regulatory updates, alerts, and posting requirements from systems such as Poster Guard and research tools and recommended compliance enhancements, as feasible. u2022 Notify the Director of upcoming legal changes and recommend next steps. u2022 Maintain an internal compliance tracker to ensure annual and recurring deadlines are met. u2022 Provide onboarding related compliance notices to HRIS and verify completion. Handbooks & Policies u2022 Support updates to employee handbooks and HR policies, partnering with the Director to incorporate legal changes. u2022 Ensure internal websites, systems, and onboarding materials are updated appropriately once final documents are approved. Compliance Projects u2022 Independently manage project components, including timelines, deliverables, and cross functional coordination. u2022 Conduct research using tools such as XpertHR and Poster Guard to support project and compliance needs. Perform Other Duties as Assigned COMPETENCIES: u2022 Collaboration u2022 Leading by Example u2022 Communicates Effectively u2022 Ensures Accountability & Execution u2022 Manages Conflict u2022 Business Acumen u2022 Plans, Aligns & Prioritizes u2022 Organizational Agility QUALIFICATIONS AND SPECIAL SKILLS REQUIRED: u2022 Bachelor's Degree or equivalent combination of education and related work experience u2022 Four (4) years' experience in Human Resources or related function u2022 Proficiency with Microsoft Office suite (Word, Outlook, Excel, PowerPoint) u2022 Excellent verbal and written communication skills, including ability to effectively elicit information from, and provide information to others u2022 Strong analytical and problem-solving skills, ability to critically evaluate complex information and articulate recommendations u2022 Must perform efficiently in a high-volume environment, both independently and as part of a team, while maintaining organization and attention to detail, with ability to multi-task and meet competing priorities u2022 Maintain a high level of confidentiality at all times u2022 Ability to communicate well in writing and verbally u2022 Ability to adjust to changing priorities and deadlines PHYSICAL REQUIREMENTS/ADA: This position may be performed remotely in any U.S. State. Requires sitting, standing, walking, hearing, talking on the telephone, attending meetings, typing, and working with paper/files, etc. Consistent timeliness and regular attendance. Vision requirements: Ability to see information in print and/or electronically. This position may be performed remotely anywhere within the United States. #LI_Remote SUPERVISORY RESPONSIBILITIES: None DISCLAIMER: This job description is a summary of the primary duties and responsibilities of the job and position. It is not intended to be a comprehensive or all-inclusive listing of duties and responsibilities. Contents are subject to change at management's discretion. Ross is an equal employment opportunity employer. We consider individuals for employment or promotion according to their skills, abilities and experience. We believe that it is an essential part of the Company's overall commitment to attract, hire and develop a strong, talented and diverse workforce. Ross is committed to complying with all applicable laws prohibiting discrimination based on race, color, religious creed, age, national origin, ancestry, physical, mental or developmental disability, sex (which includes pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), veteran status, military status, marital or registered domestic partnership status, medical condition (including cancer or genetic characteristics), genetic information, gender, gender identity, gender expression, sexual orientation, as well as any other category protected by federal, state or local laws.

Created: 2026-03-18