Administrative Coordinator

Description Katie Weigel with Robert Half Finance and Accounting is recruiting to fill an Administrative Coordinator position for a closely held company in the Reno area. Primary Responsibilities: u25cf Proactively manage and coordinate complex, high-volume calendars of the various team members, scheduling internal and external meetings, conference calls, and other interactions with meticulous attention to detail. u25cf Coordinate internal and external meeting logistics, ensuring all participants have necessary materials and technical support. u25cf Serve as a primary point of contact for external partners and grantees regarding scheduling and logistics. u25cf Organize and book comprehensive domestic and international travel arrangements, including airfare, lodging, and ground transportation. u25cf Process expense reports with high attention to detail. u25cf Collaborate with cross-functional teams to streamline communication and assist with successful delivery of Quest projects as needed. u25cf Contribute to special projects as needed, such as event planning for internal and external events. u25cf Other duties as assigned. Qualifications: u25cf Bacheloru2019s degree preferred, or equivalent professional administrative experience. u25cf 5+ years of experience in an administrative support role, ideally supporting multiple team members. u25cf Proven track record of success in managing high-stakes scheduling and complex travel logistics for teams. u25cf Strong communication and interpersonal skills, with the ability to interact professionally with diverse stakeholders. u25cf Excellent proactive problem-solving and analytical abilities to resolve scheduling conflicts and logistical hurdles. u25cf Exceptional organizational skills and the ability to work both independently and as part of a team in a fast-paced environment. u25cf Ability to demonstrate initiative and resourcefulness. u25cf Proficiency in Gmail, including Google Calendar, Microsoft Office Suite applications and Google Drive applications. u25cf Discretion and confidentiality in handling sensitive information and maintaining a high level of professionalism. This organization offers a very generous bonus and benefits program, including full healthcare benefits for the employee and their dependents, at no cost. It is a highly professional atmosphere, and requires very strong communication skills and experience. If you are interested in learning more, please apply today Requirements u2022 Bacheloru2019s degree preferred, or equivalent experience in administrative roles requiring attention to detail. u2022 Minimum of 5 years of experience in administrative support roles, preferably managing multiple team members. u2022 Proven expertise in handling complex scheduling and travel arrangements, including international travel. u2022 Strong communication and interpersonal skills to engage effectively with diverse stakeholders. u2022 Excellent organizational skills and the ability to work both independently and collaboratively in a fast-paced environment. u2022 Proficiency in Gmail, Google Calendar, Microsoft Office Suite, and Google Drive applications. u2022 Demonstrated ability to exercise initiative and resourcefulness in problem-solving. u2022 Commitment to maintaining confidentiality and high standards in all aspects of the role. Robert Half is the worldu2019s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. u00a9 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking u201cApply Now,u201d youu2019re agreeing to Robert Halfu2019s Terms of Use ( and Privacy Notice (.

Created: 2026-03-19