Shipping Administrator Assistant

Company OverviewUnified Door & Hardware Group (UDHG), a Foundation Building Materials company, is a premier distributor and solutions provider for the commercial door and hardware industry across North America.With a focus on quality, service, and expertise, UDHG partners with contractors, builders, and architects to deliver comprehensive door, frame, and hardware solutions for a wide range of projects.Headquartered in New Jersey, UDHG operates with a strong presence across the United States, supported by a team of dedicated professionals. Our Core Values of Safety, Customer Commitment, Teamwork, Integrity, and Excellence serve as the foundation of our success, driving superior service and trusted partnerships throughout the industry.Position OverviewAt Unified Door & Hardware Group (UDHG), we are currently seeking a Shipping Administrator Assistant to join our Transportation Department. This role supports the flow of release processing, vendor communication, documentation management, and coordination with internal departments to ensure accuracy and timely delivery scheduling. Key ResponsibilitiesRelease Processing & CoordinationProcess releases to the Wood Department, ensuring all required information is included:Contact informationDelivery requirementsDelivery scheduleHardware scheduleShops, elevations, sill detailsQuotes and relevant correspondenceConfirm that requested delivery dates can be met by the vendor and allow sufficient processing time for the Wood DepartmentAssign releases based on previous orders or as determined by department managementForward the Logistics Coordinator release form for review and introductory phone callUpdate the Wood Door Job List FileDocumentation & Filing ManagementMaintain an accessible, organized filing system for all departmentsManage internal documentation, ensuring files are current and complete, including:Purchase ordersQuotesCloseout documentsSubmittals and ApprovalsRelevant correspondenceTag lists linked to POAVendor Communication & Order ManagementSend delivery schedules for processed orders to the Logistics Coordinator for orders shipping to Port Washington or via third-party carriersForward vendor acknowledgements to the lister for review, verifying quantity and cost accuracy and identifying discrepanciesEnsure acknowledgements are received promptly; follow up with vendors as neededConfirm AS400 tickets are requested and processed on time and that POs are forwarded to PayablesManage vendor order acknowledgements to ensure timely and accurate processingMiscellaneousSupport our values in the stand areas of Safety, Customer Focus, Teamwork, Integrity and being a Company of Choice for both employees and customersOther duties as assignedQualificationsCustomer-oriented, motivated, and equipped with strong communication, organizational, and problem-solving skillsAbility to prioritize and manage multiple tasks and deadlines in a fast-paced environmentSelf-motivated and capable of handling several tasks simultaneouslyProficiency with Excel, Word, and OutlookStrong communication and effective working relationships with internal departmentsAbility to maintain professional vendor relationshipsDemonstrated ability to meet project goals and deadlinesAccurate, timely, and accessible documentation managementKeeps management appropriately informed of progress, challenges, and significant issuesPerforms administrative tasks with accuracy and in compliance with company policies, procedures, and quality standardsReports ToShipping ManagerCompensation The listed pay range reflects the expected base rate for this position; actual compensation may vary based on factors such as experience, qualifications, and cost of living in the assigned market. This is a full-time position with competitive pay and benefits.Base: $24-$28 per hour Job Type: Full-TimeBenefitsAt UDHG, we’re committed to supporting our employees both personally and professionally. We offer a comprehensive and competitive benefits package designed to help you thrive inside and outside of work. Our excellent package includes:MedicalDentalVisionHSA/ FSA plansVoluntary Life and Accidental Death & Dismemberment (AD&D) InsuranceCritical illness, Hospital Indemnity, Accident CoverageLegal Insurance PlanGenerous 401(k) plan with company matchA career path designed with you in mindEqual Opportunity EmployerUnified Door & Hardware Group, a Foundation Building Materials company, is committed to providing equal employment opportunities to all individuals, including those with disabilities. In accordance with the Americans with Disabilities Act (ADA) and applicable state and local laws, we ensure reasonable accommodations are provided to enable qualified individuals with disabilities to perform the essential functions of their job. If you require an accommodation during the application process or while employed, please contact Human Resources for assistance.Unified Door & Hardware Group, a Foundation Building Materials company, is an Equal opportunity Employer. We value diversity and inclusion and are dedicated to creating a workplace where all employees feel respected and empowered.All employment decisions are made without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability status, genetics, veteran status, or any other characteristic protected by federal, state, or local law.Posting PeriodThis job will be posted for at least 5 days, starting on the initial post date reflected above.Min: USD $24.00/Hr., Max: USD $28.00/Hr.

Created: 2026-03-23