Office Administrator

Location(s): Encinitas, CAPractice/Department:Human ResourcesWork Environment: OnsiteCompensation: $31.25-35.00/hourly*Dudek’s journey began in 1980 with a vision to serve Southern California’s water and wastewater agencies. Today, we are a 100% employee-owned firm supporting clients nationwide and delivering projects that improve and protect the built and natural environments of communities throughout the United States. Our work has beenrecognized by leading industry organizations, andwe’vebeen honored with multiple national Top Workplace Awards. Ouremployee-ownersare unified by a singular commitment to supporting projects that address key societal issues, such as the transition to renewable energy, infrastructure hardening and repair, environmental protection, and community resilience. Learn more about ouraward-winning culture, thebenefits and perksof being aDudekian, and theprojectsyou will have the opportunity to shape.Who You AreAs anemployee-owner, you embrace accountability, working safely, andcollaborationwhile thinking resourcefully and independently. Like allDudekians, you are curious andsolution-oriented, with the ability to adapt quickly to changes and approach challenges with a spirit ofinnovation.HowYou’llMake an ImpactDudek is seeking a motivated and detail-oriented individual to join the Dudek team. The Office Administrator plays a crucial role in ensuring the smooth and efficient functioning of our offices and will be the hub for all office administrative services throughout Dudek.The Office Administrator will manage the front desk in our main headquarters in Encinitas, CA and will assist and support a variety of corporate administrative functions. Strong attention to detail, organization skills, and exceptional customer service skills area a must.Duties and ResponsibilitiesProvides administrative support for the corporate headquarters, including welcoming visitors, managing incoming calls, and coordinating general email and correspondence. Handles office supplies, equipment maintenance, and general office organization.Helps maintain a welcoming and organized office environment by ensuring the kitchen and common areas are clean, stocked, and orderly, including monitoring supplies, loading/unloading dishes as needed, and supporting an overall positive office experience for employees and visitors.Assists with day-to-day office operations and coordinates with departments such as HR and Facilities to address office-related needs.Receives, sorts, and distributes incoming mail and deliveries; prepares overnight and other time-sensitive shipments.Provides administrative support to the Finance team, including scanning and distributing incoming mail, preparing and mailing vendor payments, recording daily cash receipts for lockbox processing, and coordinating document mailings upon request.Coordinates contract routing and execution with authorized signers, arranges notarization, and ensures timely distribution of finalized documents.Provides administrative support to Firmwide Services Leaders and Practice Directors as needed.Provides administrative support for meetings and events, including coordinating room setup, materials, and catering.Other duties as assigned.Minimum QualificationsHigh School Diploma or equivalent.Minimum of 3 years of business or industry-related administrative experience requiredMust possess a valid driver’s license and have active personal automobile liability insurance by first day of employmentPreferred QualificationsAssociate or bachelor’s degree in business administration or other relevant fieldsProficiency in using office software, such as Microsoft Office SuitePublic notaryExcellent organizational and time-management abilitiesExcellent customer service and communication skillsStrong attention to detail and ability to handle confidential informationAbility to work independentlyAbility to multitask and prioritize tasks effectivelyKnowledge of office management principles and proceduresAdaptability and flexibility in a dynamic work environmentCompensation: $31.25-35.00/hourly**Finalagreed-upon compensation will be based on a variety of factors including, but not limited to, an individual’s related experience, education, certifications, skills, and work location. Successful candidates must pass a pre-employment drug test and background check prior to beginning employment.Working ConditionsThis joboperatesin a remote or office-basedenvironmentand this role routinely uses standard office equipment such as computers, phones, printers, etc.Physical RequirementsThe physical demands described here are representative of those that must be met to successfully perform the essential functions of the job. This job requires the following:Working on a computer, sitting, or standing forlong periodsof time in an office or remote office setting.Attending meetings, both in person and virtually, and speaking on the phone with peers, clients, etc.Specific vision abilities, including close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.Connect with us!?LinkedIn?Instagram▶️YouTube?Dudek Talent CommunityDudek is committed to creating a workplace where all employees, regardless of their background, feel valued, respected, and have equal opportunities to succeed. We believe that a diverse and inclusive workforce is essential to our business success, and we are dedicated to fostering a culture where everyone can thrive. We are committed to fair andequitableprocesses, based on merit, free from any discrimination.Dudek is genuinely committed to equal employment opportunities within our company and on our project teams. Dudek is also committed to compliance with all applicable lawsprovidingequal employment opportunities. This commitment applies to allpersonsinvolved in Dudek’s operations and prohibits unlawful discrimination by any employee of Dudek, including supervisors and coworkers. Equal employment opportunities will be extended to all persons (including those with disability and veteran status) in all aspects of the employment relationship, including recruitment, hiring, training, promotion, transfer, compensation, benefits, discipline, layoff, recall, and termination. Any employee who violates this policy and Dudek’s commitment to equal employment opportunities will be subject to disciplinary action. Dudek is a U.S.-based employer. All positions are based in the United States and require U.S. work authorization.

Created: 2026-03-23