Administrative Specialist

Administrative Specialist Print ( Apply ufeff Administrative Specialist Salary $52,903.00 - $82,086.00 Annually Location Durham, NC Job Type Full time with benefits Job Number 26-05885 Department Community Partnerships & Engagement Opening Date 03/20/2026 Closing Date 4/3/2026 11:59 PM Eastern + Description + Benefits + Questions Position Description Work, Serve, Thrive. With the City of Durham Advance in your career while making a real difference in the community you serve. Hiring Range: $ 52,903 - $67,495 Work Day/Hours: 8:00am - 5:00pm This is the third level in a four-level Administrative Support Series devoted to providing clerical and/or office support activities for city functions and staff. Incumbents assigned to this class perform a broad range of par a professional work ranging from routine to specialized office/customer service support such as processing complex transactions ; handling escalate d customer service requests; coordinatin g and maintaining office processes and office information ; and performing quality assurance on transactions and/or work product. An incumbent is responsible fo r providing administrative office coordination (such as processing budget, procurement, payroll, timekeeping, and human resources transactions); records management; routine or specialized administrative support to senior staff; and logistical support for programs and/or projects. Incumbents may serve as an executive assistant to a department director . Duties/Responsibilities + This class specification represents only the core areas of responsibilities; specific position assignments will vary depending on the needs of the D epartment. + Coordinates and oversees administrative office functions such as maintaining supplies; processing fiscal, procu rement, payroll, time-keeping, and/or human resources transactions; assisting with social media; assisting with budget preparation , reporting and/or monitoring of expenditures/revenues ; maintaining service contracts and coordinating equipment repair; and coordinating work flow. + Provides quality assurance over administrative support functions including financial, procurement and human resources transactions ; may serve as the department lead user and/or representative for a business system; may serve as a department liaison to other functions and/or serves on city committees. + Serves as a lead worker, assigning work and monitoring work completion, as assigned. + Coordinates meeting requests, event calendaring, special event scheduling and/or logistical support for events or facility rental/scheduling; provides calendaring coordination and support for executive staff, as assigned. Work may also include program support such as handling facility rental requests; training staff; documenting and routing customer complaints . + Gathers and compiles data; calculates statistics; provides special project/program support related to materials/information-gathering and administration; may assist with applicant selection process. + Prepares and produces documents, reports and/or presentations from verbal information and/or written drafts; assists with the preparation of manuals, polices, procedures, confidential correspondence and public information materials including information for city council agenda items; provides general administrative support to staff and/or projects. + Receives, processes and routes calls ; provides information to callers; researches and resolves complaints and makes referrals as appropriate ; handles call on behalf of executive staff, ensuring appropriate and timely follow up. + Reports to work in an emergency or disaster event, as assigned. + Performs other duties of a similar nature and level as assigned. Minimum Qualifications & Experience + Associateu2019s degree in business or related field. + Two years of advanced administrative support experience. Additional Preferred Skills Some assignments may require a North Carolina Public Notary registration Benefits u2013 General Full-Time Employees + 12-13 paid holidays per year + 13 standard work days of vacation per year + 13 standard work days of sick leave per year, which accumulates indefinitely; sick leave may be used toward early retirement + 2 weeks paid military leave per year + Medical, dental, vision, and supplemental life insurance plans + State and City retirement plans + Short and long term disability plans + Paid temporary disability leave for specified conditions + City contribution of 13.6% into the N.C. State Retirement System + Paid funeral leave + Employee Assistance Program - personal and family counseling + Paid life insurance equal to annual salary + 48 hours for volunteer work each year + 4 hours parental leave each year + Workman's Compensation Insurance + 457 Deferred Compensation Plans Benefits - Part-Time (1,000 hours or more per year) + 401(k) retirement plan (5.0% of salary) + State retirement plan Benefits Part-Time (Average 30 hours per week over 12 month period) + 401(k) retirement plan (5.0% of salary) + State retirement plan effective first day of the month following date of hire + Health insurance effective first day of the month following date of hire + Dental and life insurance, after one year of service + Pro-rated vacation, pro-rated sick, pro-rated floating holiday, parttime holiday pay (based on scheduled hours for that day) after one year of service 01 Where did you first hear about this opportunity? + City of Durham Website + Walk in + Job fair + Employee referral + Professional organization Please list the organization in

Created: 2026-03-23