Residency Program Coordinator

Youu2019ll want to join Billings Clinic for our outstanding quality of care, exciting environment, interesting cases from a vast geography, advanced technology and educational opportunities. We are in the top 1% of hospitals internationally for receiving Magnetu00ae Recognition consecutively since 2006. And youu2019ll want to stay at Billings Clinic for the amazing teamwork, caring atmosphere, and a culture that values kindness, safety and courage. This is an incredible place to learn and grow. Billings, Montana, is a friendly, college community in the Rocky Mountains with great schools and abundant family activities. Amazing outdoor recreation is just minutes from home. Four seasons of sunshine You can make a difference here. About Us Billings Clinic is a community-owned, not-for-profit, Physician-led health system based in Billings with more than 4,700 employees, including over 550 physicians and non-physician providers. Our integrated organization consists of a multi-specialty group practice and a 304-bed hospital.Learn more (about Billings Clinic (our organization, history, mission, leadership and regional locations) and how we are recognized nationally for our exceptional quality. Your Benefits We provide a comprehensive and competitive benefits package to all full- and part-time employees (minimum of 20 hours/week), including Medical, Dental, Vision, 403(b) Retirement Plan with employer matching, Defined Contribution Pension Plan, Paid Time Off, employee wellness program, and much more.Click here (for more information ordownload the Employee Benefits Guide (Benefits Guide.pdf) . Magnet: Commitment to Nursing Excellence Billings Clinic is proud to be recognized for nursing excellence as a Magnetu00ae-designated organization, joining only 97 other organizations worldwide that have achieved this honor four times. The re-designation process happens every four years. Click here (to learn more Pre-Employment Requirements All new employees must complete several pre-employment requirements prior to starting. Click here (to learn more Residency Program Coordinator MEDICAL EDUCATION (BILLINGS CLINIC CLINIC) req11570 Shift: Day Employment Status: Full-Time (.75 or greater) Hours per Pay Period: 1.00 = 80 hours every two weeks (Exempt) Starting Wage DOE: $26.37 - 32.97 The Residency Program Coordinator works under the direction of with the Program Director for the development, implementation and administration of the Residency Program in accordance with established guidelines, national and state standards and other regulatory requirements for incoming and current residents. The Residency Program Administrator and Program Director work closely with the Director of the Office of Medical Education and DIO to ensure continued reaccreditation. Responsibilities include development, planning, implementation and evaluation of the Residency Program. Essential Job Functions u2022 Supports and models behaviors consistent with the mission and philosophy of Billings Clinic and department/service. u2022 Graduate Medical Education Support Assists the Program Director in various professional capacities on a daily basis. Works with minimal supervision. Takes appropriate action during his/her presence and absence utilizing initiative and judgment to ensure all matters requiring attention are addressed promptly and effectively or are brought to his/her attention. Documents and maintains files designed to ensure continued accreditation by the Accreditation Council for Graduate Medical Education (ACGME), with established education guidelines, national and state standards, and other regulatory requirements and Billings Clinic Medical Staff Bylaws, policies and procedures. Develops, plans, implements and evaluates the residency program at Billings Clinic to ensure continued reaccreditation. Assists the Program Director with preparations and readiness for accreditation site reviews. Participates in faculty and resident committees. core Serves as a primary point of contact for physicians, faculty, residents and the general public regarding information about the Residency program and activities. Interacts with peers at regional and national level. Provides administrative/clerical support for the Residency program. Composes, drafts, and prepares correspondence, memorandums, and reports. Performs data gathering and analysis for coordination of various projects requiring independent judgment with minimal supervision. Participates in research for available grants and/or alternative funding resources that can be utilized for financial support of the internal medicine Residency programs. Participates in the development of the public relations and marketing plans related to the program. u2022 Budget and Finance Conducts periodic program analysis to include annual financial budget and assists in planning for next fiscal year needs. Tracks and monitors all program expenditures and ensures adherence to established budgetary guidelines. Reviews and approves all related invoices for payment. u2022 Scheduling Responsible for all aspects of the Residency program to include coordination of schedules necessary for the daily operation of the Residency program. Assists the Program Director to assure appropriate coverage of services. Prepares and publishes monthly schedule and coordinate updates when rotation changes occur. Coordinates logistics for conferences/residency related committees to include facility coordination, catering, lodging, A/V equipment, etc. and oversees all operations on the day of the meeting. Assists residents and faculty with preparation of handouts and other teaching materials. Coordinates special projects and/or programs for the Program Director and other teaching faculty. u2022 Records and Statistics Coordinates systematic collection and reporting of relative regulatory and accreditation requirements. Ensures adherence to the guidelines and policies of the ACGME accrediting agency and all other awarding agencies, academies and organizations and established educational guidelines, national and state standards and/or other regulatory requirements and Billings Clinic Medical Staff Bylaws, policies and procedures. Maintain and monitor resident and faculty evaluations. u2022 Recruitment u2013 Credentials u2013 Orientation -Graduation Coordinates the yearly recruitment process by screening applicants based on program guidelines, prepare rank and order listings, schedule interviews, prepares marketing materials and brochures. Coordinates with Medical Staffing Office to ensure all resident credentials and licenses comply with national and state standards and/or other regulatory requirements and Billings Clinic Medical Staff Bylaws, policies and procedures. Provides support and assistance to residents including licensing and certifications, preparation and filing of loan deferment forms, assisting in the application process to professional associations and other general employment related issues Manages all aspects of the resident orientation process by working closely with other internal departments to ensure all required processes are completed. (i.e., Human Resources, Medical Staffing Office, Professional Development, Quality Resources, etc.) u2022 Develops, updates and maintains the Residency program information on the web page. u2022 Identifies needs and sets goals for own growth and development; meets all mandatory organizational and departmental requirements. Maintains current knowledge of continuing medical education activities, initiatives and resources. u2022 Maintains competency in all organizational, departmental and outside agency environmental, employee or patient safety standards relevant to job performance. u2022 Performs other duties as assigned or needed to meet the needs of the department/organization. Minimum Qualifications Education u2022 Minimum 4 Year / Bachelors Degree u2022 Bachelors degree in a related field preferred Experience u2022 Experience in education, healthcare, medical education and/or program development/coordination a plus u2022 Web page development experience a plus Or an equivalent combination of education and experience relating to the above tasks, knowledge, skills and abilities will be considered. Employees that require a licensed or certification must be properly licensed/certified and the licensure/certification must be in good standing. Billings Clinic is Montanau2019s largest health system serving Montana, Wyoming and the western Dakotas. A not-for-profit organization led by a physician CEO, the health system is governed by a board of community members, nurses and physicians. Billings Clinic includes an integrated multi-specialty group practice, tertiary care hospital and trauma center, based in Billings, Montana. Learn more at( Billings Clinic is committed to being an inclusive and welcoming employer, that strives to be kind, safe, and courageous in all we do. As an equal opportunity employer, our policies and processes are designed to achieve fair and equitable treatment of all employees and job applicants. All employees and job applicants will be provided the same treatment in all aspects of the employment relationship, regardless of race, color, religion, sex, gender identity, sexual orientation, pregnancy, marital status, national origin, age, genetic information, military status, and/or disability. To ensure we provide an accessible candidate experience for prospective employees, please let us know if you need any accommodations during the recruitment process.

Created: 2026-03-26