Assistant Facility Manager

_Agency Overview_ The Division of Capital Asset Management and Maintenance (DCAMM), which oversees over $2 billion in capital programs and projects, is responsible for capital planning, project delivery, property management, and real estate services for the Commonwealth. We are stewards of the Commonwealthu2019s assets, which include 61 million square feet of state buildings. As an agency, we care for the people of our state and the future of our planet. We work with state agencies to create and manage forward-thinking, sustainable buildings to meet the needs of the Commonwealthu2019s citizens and help achieve a zero-carbon future. We are partners with fellow agencies to help them meet their strategic needs with fiscally responsible building and real estate solutions. We support the growth of the Commonwealthu2019s economy and actively engage with private sector partners to make it easier to do business with the Commonwealth. We work to expand access, opportunity, and equity to create more inclusive services, planning and outcomes for all the citizens of the Commonwealth. DCAMM is a central agency in implementing several key policy priorities of the Healey-Driscoll Administration, including promoting decarbonization and climate resilience in all state facilities, identifying and facilitating opportunities to repurpose underutilized state property for housing production, and increasing the participation of underrepresented groups in public construction contracting and in the public construction workforce. _General Statement of Duties and Responsibilities_ The Assistant Facility Manager (Regional Planner III) supports the Facility Manager in the daily operational, supervisory, and administrative management of the McCormack State Office Building, a large, multiu2011agency, unionized state facility. The position assists in overseeing the performance of major building systemsu2014including HVAC, electrical, plumbing, elevators, and life safety equipmentu2014to ensure safe, efficient, and codeu2011compliant operation. The Assistant Facility Manager reviews and prioritizes work orders, assigns tasks through the CAMIS work order system, monitors progress, and ensures timely completion of maintenance activities. The role serves as a point of contact for tenant agencies, providing clear communication regarding service requests, operational impacts, and building conditions. Responsibilities Include: Building Operations & Maintenance: Monitors HVAC, electrical, plumbing, elevator, and life safety systems for safe and efficient operation. Conducts routine building inspections to identify maintenance needs and safety concerns. Reviews, prioritizes, and assigns work orders through CAMIS; ensures timely completion. Enters and maintains all scheduled preventive maintenance (PM) activities in CAMIS. Maintains documentation of annual electrical maintenance and other required system records Workforce Supervision: Conducts daily morning meetings with maintenance staff to review priorities and assign work. Completes quarterly Employee Performance Reports for assigned personnel. Approves timesheets, monitors timeu2011off requests, and ensures adequate staffing levels. Ensures all staff complete mandatory annual trainings; coordinates additional training with HR. Assists with performance management and disciplinary actions when appropriate. Regulatory Compliance & Inspection Readiness: Maintains quarterly inspection binders reviewed by State Building Inspector and Boston Fire Department. Ensures accurate documentation for fire alarm, stairwell pressurization, daycare, cafeteria, and sprinkler inspections. Supports life safety testing, emergency preparedness, and incident reporting. Vendor & Contract Oversight: Oversees custodial, security, waste removal, pest control, and specialized trade contractors. Meets weekly with janitorial contractor to review building conditions and service performance. Coordinates semiannual garage cleanings with Facility Manager. Verifies vendor performance, document deficiencies, and supports procurement and invoice review. Seasonal and Emergency Preparedness: Coordinates ice and snow removal operations with the Metro Regional team. Ensures snow equipment is serviced, and ice melt inventory is stocked prior to winter. Manages truck binders, tracks weekly battery charging, and oversees vehicle maintenance. Project Coordination: Participates in all project meetings for capital projects, deferred maintenance, and tenant improvements. Coordinates contractor access, tracks project schedules, and communicates operational impacts. Assists with project documentation, punch lists, and closeout requirements. Administrative & Customer Service Responsibilities: Maintains preventative maintenance records, inspection reports, and operational logs. Assists with budget tracking, invoice reconciliation, and preparation of operational summaries. Provides responsive customer service to tenant agencies and supports building communications. Identifies opportunities to improve efficiency, safety, sustainability, and service delivery. Preferred Qualifications: Knowledge of building operations and maintenance principles, including HVAC, electrical, plumbing, and life safety systems. Understanding of preventative maintenance concepts and the purpose of maintenance scheduling and documentation. Knowledge of workplace safety practices, emergency procedures, and basic regulatory compliance requirements. Familiarity with working in an unionized environment and collective bargaining principles. Knowledge of customer service practices and effective communication. _License and or Certification Requirements_ Possession of a current and valid Massachusetts Class II Motor Vehicle Operatoru2019s License. _Emergency Designation_ This position has been deemed as an emergency personnel position. During a declared State of emergency and in non-Emergency situations/adverse weather, it will be necessary to report to work. For more information about employment at DCAMM, please view our RECRUITMENT VIDEO. First consideration will be given to those applicants that apply within the first 14 days. MINIMUM ENTRANCE REQUIREMENTS: Applicants must have at least (A) four years of full-time, or equivalent part-time technical or professional experience in urban or regional planning, environmental planning, transportation planning or land use planning, and (B) of which at least two years must have been in a professional capacity or (C) any equivalent combination of the required experience and the substitutions below. Substitutions: I. A Bachelor's degree with a major in urban or regional planning, environmental planning, urban studies, architecture, landscape architecture, civil, environmental, or transportation engineering or environmental sciences may be substituted for two years of the required (A) experience. II. A Graduate degree with a major in urban or regional planning, environmental planning, urban studies, architecture, landscape architecture, civil, environmental, or transportation engineering or environmental studies may be substituted for three years of the required (A)experience and one year of the required (B) experience. Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed. NOTE: Educational substitutions will only be permitted for a maximum of three years of the required experience. Substitutions will only be permitted for a maximum of one year of the required (B) experience. SPECIAL REQUIREMENTS: Based on assignment, possession of a current and valid Massachusetts Class D Motor Vehicle Operator's License. _Comprehensive Benefits_ When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future. Want the specifics? Explore our Employee Benefits and Rewards An Equal Opportunity / Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply. The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law. Research suggests that qualified women, Black, Indigenous, and Persons of Color (BIPOC) may self-select out of opportunities if they don't meet 100% of the job requirements. We encourage individuals who believe they have the skills necessary to thrive to apply for this role. Job: Planning Organization: Division of Capital Asset Management Title: Assistant Facility Manager Location: Massachusetts-Boston-1 Ashburton Place Requisition ID: 260002LK

Created: 2026-03-30