Records Analyst

Records Analyst Print ( Apply ufeff Records Analyst Salary See Position Description Location Pittsburgh, PA Job Type CS Exempt, Full Time Job Number 26-RCAN-01 Department City Clerk/City Council Opening Date 03/26/2026 Closing Date 4/16/2026 4:00 PM Eastern FLSA Exempt Bargaining Unit 01 + Description + Benefits + Questions POSITION SUMMARY The Records Analyst assists the Clerku2019s Records Management Division in delivering archives and records management support to City departments and related agencies by implementing records management policies and procedures, including records retention, storage, disposal, and retrieval. Department : Records Management Division, Office of the City Clerk Salary : $59,301 per year. Posting Type : Announcement Union : None, this is a non-union position. Civil Service Classification : Exempt, non-career. REQUIREMENTS General Application Requirements : You must submit or show proof of all of the following at the time of application (unless otherwise indicated below) or your application will be disqualified. Disqualifications based on any of these General Application Requirements are not subject to a Civil Service appeal. + Applicants must submit a complete application including education, work experience, a resume (if applicable) and completed supplemental questions. + Applicants must become residents of the City of Pittsburgh prior to employment and remain a resident throughout employment. + Click here ( to view a map of City of Pittsburgh neighborhoods. NOTE : The City of Pittsburgh, as a matter of policy, conducts pre-employment and promotional background investigations on all candidates being considered for positions. The background investigation includes, but is not limited to, criminal background, driver's license, and City of Pittsburgh real estate tax payments. Candidates may be disqualified from consideration based on the results of their background investigation, as it relates to the job for which the applicant is being considered. NOTE : Candidates being considered for employment must submit official transcripts verifying post-secondary education (college/university, trade school, etc.) prior to hire. Qualifying Requirements: Your work experience and education/training will be evaluated to determine if you meet the qualifying eligibility requirements listed below for this position. You will receive notice of your eligibility status via email. + WORK EXPERIENCE: The application must clearly show one (1) year of full-time experience in archives or records management (Less than full-time experience will be calculated on a pro-rated basis). + EDUCATION/TRAINING: The application must clearly show a Master's Degree from a fully accredited institution in Library and Information Science or a related field . (See NOTE under the General Application Requirements Section above regarding the verification of education/training). + EQUIVALENCY: Education/training and/or work experience may be substituted on a year-for-year basis if the application clearly shows the required number of years to meet the Total Qualifying Requirement for this position (based on the sum of work experience and education/training listed above). The Total Qualifying Requirement is seven (7) years. (See NOTE under the General Application Requirements Section above regarding the verification of education/training). CIVIL SERVICE EXAMINATIONS If you meet the qualifying requirements listed above, you will receive a letter of admission (when applicable) for the following examination(s). You must pass the written and/or performance examination(s) to have your name placed on the official Civil Service eligibility list for this position. Candidates receiving job offers must pass a medical examination (when applicable) before the date of hire. + Written : None required for this position. + Performance : None required for this position. + Medical : None required for this position. POSITION DUTIES + Evaluates and updates records retention schedules to ensure compliance with legal, fiscal and business requirements. + Provides analytical and technical support for departmental and citywide records management projects, including records surveys, retention scheduling, and workflow analysis to identify functional improvements to recordkeeping systems. + Works closely with departmental liaisons to deliver records management support including offsite storage, overseeing digitization projects, and policy implementation. + Provides routine support to the divisionu2019s online access tools, including metadata management. + Assists in developing a training program for records management processes. + Serves as a subject matter expert in City Council/City Clerk records, making them accessible through surveys, cataloging and digitization projects. + Performs activities and functions of related personnel and other related tasks and duties as assigned or required. CLICK HERE ( to view the full job description including knowledge, skills, and abilities and working conditions for this position. Locate and click on the position title to view the complete job description. Full-time City employees receive a comprehensive benefit package including: + Health, Dental and Vision Benefits + Pension + Voluntary Deferred Compensation Plan + Tuition Reimbursement + Paid Holidays + Paid Vacation + Personal Days (Benefits may be modified based on collective bargaining unit terms.) 01 The City of Pittsburgh welcomes all applicants, including those who would need to relocate to satisfy the Residency Requirement prior to starting this position. Please elaborate on your plans to relocate to Pittsburgh if you do not already live within the City of Pittsburgh municipality. If you already reside within the City of Pittsburgh, please write N/A. 02 Please select the one answer most closely describing your minimum professional work experience/education: + I possess a high school diploma or equivalent and at least seven (7) years of full-time experience in archives or records management. + I possess an unrelated Associate's degree or equivalent and at least six (6) years of full-time experience in archives or records management. + I possess a related Associate's degree or equivalent and at least five (5) years of full-time experience in archives or records management. + I possess an unrelated Bachelor's degree or equivalent and at least five (5) years of full-time experience in archives or records management. + I possess a related Bachelor's degree or equivalent and at least three (3) years of full-time experience in archives or records management. + I possess an unrelated Master's degree or equivalent and at least four (4) years of full-time experience in archives or records management. + I possess a related Master's degree or equivalent and at least one (1) year of full-time experience in archives or records management. + I do not possess any of the minimum amounts of education/and or work experience listed above. 03 Do you understand that OFFICIAL transcripts must be submitted to the Department of Human Resources & Civil Service if you are selected to fill this position? + Yes + No 04 Did you remember to attach your complete resume with this application? If you did not, your application may be disqualified. + Yes + No Required Question Employer City of Pittsburgh Address 414 Grant Street Room 431 Pittsburgh, Pennsylvania, 15219 Phone 412-255-2710 Website Apply Please verify your email address Verify Email

Created: 2026-03-30