Administrative Specialist 1 / Trainee 1 / 2 - NY HELPS

NY HELP Yes Agency Environmental Conservation, Department of Title Administrative Specialist 1 / Trainee 1 / 2 - NY HELPS Occupational Category Administrative or General Management Salary Grade NS Bargaining Unit PS&T - Professional, Scientific, and Technical (PEF) Salary Range From $53764 to $85138 Annually Employment Type Full-Time Appointment Type Permanent Jurisdictional Class Competitive Class Travel Percentage 0% Workweek Mon-Fri Hours Per Week 37.5 Workday From 9 AM To 5 PM Flextime allowed? No Mandatory overtime? No Compressed workweek allowed? No Telecommuting allowed? Yes County Albany Street Address 625 Broadway City Albany State NY Zip Code 12233 Duties Description Serve as liaison with the Division of Human Resources. Provide direction to Command Staff regarding requests to fill vacancies, canvassing, recruitment, selection andappointment.Administer the hiring process to fill permanent and seasonal vacancies statewide [including the Assistant Forest Ranger (AFR) Program] which includes:compose and conduct eligible list canvasses and union-negotiated transfer canvassescompose and submit vacancy posting requestsdetermine eligibility of interested candidatesassemble appointment packages and award transfers accordinglySchedule interviews; prepare and mail interview materials to candidates; prepareevaluation forms for interview board members plete personnel transactions (HR2s) for all DFP members statewide(permanent and seasonal) including:address changespromotions & transfer awardsmilitary and other leavesdisciplinary settlementsseasonal item changesProvide guidance to Division members statewide related to health benefits, retirement,workers' compensation, and use of military and other leave benefits.Process updates to statewide member rosters on the division's in-house databases, which also includes:divisional organization chartcurrent staffing level chartcurrent divisional district descriptions chartranger supervisor telephone listthe Division of Criminal Justice's Acadis systemSharePointOutlook Address BooksOPP databaseDEC's public websiteseniority rosters for all DFP police officer titles.Manage performance evaluations for the Central Office staff and process (record, copy,and forward on to Personnel) performance evaluations from the regions.Administer the forest ranger academy basic school hiring process. Canvass up to 500-600 candidates and record each candidate's progression through the mandatory physical ability test, background investigation process, medical and psychological examinations, polygraphs, and oral board interviews. Determine eligibility of recommended candidates. Assemble appointment packages accordingly.Serve as liaison to the Office of Communications for updates required on the DEC public website.Prepare and order plaques, certificates, and letters from the commissioner for retiring DFP personnel.Act as building I.D. Coordinator and as Building Maintenance Coordinator for the division.Supervise subordinate staff as needed: approve time-sheets, develop performanceprograms, maintain IDPs and performance plete special projects as requested. Minimum Qualifications This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. To be eligible for appointment under NY HELPS, candidates must meet the minimum qualifications below:Non competitive qualifications:A bachelor's or higher petitive qualifications:Reassignment- Currently in the title of Administrative Specialist 1 and an employee of DEC orReinstatement Eligible - Previously held the title on a permanent competitive basis or held a title as indicated under the transfer eligible section on a permanent competitive basis.or Transfer Eligible- One year of permanent competitive service at Salary Grade 11 or higher AND EITHER:Eligible for transfer under Section 70.4: Must meet the open competitive minimum qualifications below; orEligible for transfer under Section 52.6: Must have current or prior permanent service in a title designated as 52.6 and within two salary grades of this position. Determination of titles that are 52.6 eligible can be found on the Department of Civil Service website, search u201cGOT-ITu201d orEligible for transfer under Section 70.1: Permanent competitive service as an Administrative Specialist 1, Program Aide, Head Clerk, Legal Assistant 1 & 2 and Trainee 1, Office Assistant 3, Office Assistant 3 (Calculations), Secretary 1 & 2, Management Specialist 1. Also any language parenthetic for the above titles. Additional titles which qualify can be found on the Department of Civil Service website, search

Created: 2026-04-04