Accounts Payable Specialist - Albany, NY

NY HELP No Agency DASNY - Dormitory Authority of the State of New York Title Accounts Payable Specialist - Albany, NY Occupational Category Financial, Accounting, Auditing Salary Grade NS Bargaining Unit ASU - Administrative Services Unit (CSEA) Salary Range From $50039 to $66665 Annually Employment Type Full-Time Appointment Type Permanent Jurisdictional Class Unclassified Service Travel Percentage 0% Workweek Mon-Fri Hours Per Week 37.5 Workday From 9 AM To 5 PM Flextime allowed? No Mandatory overtime? No Compressed workweek allowed? No Telecommuting allowed? Yes County Albany Street Address 515 Broadway City Albany State NY Zip Code 12207 Duties Description Primary PurposeUnder general supervision, the Accountants Payable Specialist is responsible for thorough, accurate and timely processing and/or entry or approval of payments of low to moderate complexity in a dynamic and deadline driven environment.Essential Functionsu2022 Enter, review, process invoices and payment requests of a low to moderate level of complexity and ensure compliance with the contract, purchase order or bond document and DASNY policies and procedures, as well as relevant state and federal laws.u2022 Approve progress payments of low to moderate complexity, as directed.u2022 Reconcile open items and submissions processed to ensure that all submissions have been properly logged, processed, and accounted for.u2022 Maintain and reconcile the lien docket and create the appropriate system holds and/or vouchers in the financial management system, ensuring that payments tocontractors/vendors are held and released correctly.u2022 Ensure frequent and adequate follow-up on open payment requests to ensure timely resolution of problems and timely payment. Work directly with other DASNY staff,clients, trustees, grantees, and vendors to research and resolveconflicts/problems/issues. Ensure that supervisors are consulted when appropriate and kept informed of problems.u2022 Adhere to DASNY standards for confirming changes or additions to banking information related to payments scheduled through accounts payable and document confirmation.Prepare and submit vendor update request forms as necessary to update vendor information in the financial management system.u2022 Prepare and submit payment void/reissue requests when necessary.u2022 Assist with researching and coordinating responses to legal requests, FOIL requests, and other requests for information, including collecting and copying/scanning/redactinginformation and documents responsive to the requests.u2022 May assist with tasks related to the annual audit, including but not limited to creating spreadsheets and analyzing payment data, as well as collection of documentation requested by the auditors.u2022 Assist in ensuring compliance with federal and State laws, financial standards/practices, and DASNY policies and procedures.u2022 Verify, analyze, record, import, export and reconcile data among various sources, including, but not limited to contracts, purchase orders, client agreements, bond covenants, the financial management system and various other PC applications/databases.u2022 Prepare journal entries.u2022 Create and/or maintain various schedules, reports, spreadsheets, databases and/or files.u2022 Maintain the confidentiality of confidential and/or personal information that may be accessed while performing job duties.u2022 Suggest opportunities for improvement in unit processes.Other Duties and Responsibilitiesu2022 Assist with the training of employees. May participate in the evaluation of employees.u2022 Assist with the documentation and implementation of procedures.u2022 Identify and apprise management of improvement opportunities in unit processes.u2022 Assist with the implementation, review, and testing of internal controls.u2022 Provide support/backup to other staff as needed.u2022 Participation in testing of system upgrades.u2022 Undertake special assignments as directed.u2022 Assist with the implementation, review, and testing of internal controls.u2022 Must maintain regular attendance in accordance with DASNY attendance and leave policies.u2022 Must adhere to the NYS Information Security Policy Standards established and issued by the Office of Cyber Security and Critical Infrastructure Coordination. (Standards canbe found on the Intranet).SupervisionSupervision of employees may be required.Physical/Mental/Visual DemandsOccasional travel may be required using public transportation, DASNY vehicle, rental vehicle or personal vehicle. This travel may include overnight stays at public accommodations and related establishments. Requires complex and time-pressured decision-making. Overtime or extended work hours may be required.Work EnvironmentStandard office environment including the use of one or more of the following: PC, telephone, fax machine, printer, copier, scanner, electronic stapler, three-hole punch, date stamp, shredder. Minimum Qualifications Minimum QualificationsBachelor's degree or;Associate degree plus three years relevant work experience or;High school diploma or equivalent plus four years of relevant experience including two years of DASNY work experience or;High school diploma or equivalent plus five years of relevant work experience.Preferred QualificationsBacheloru2019s degree in Accounting, Finance, Business Administration, or a related field plus one year of accounts payable experience.Essential Skillsu2022 Excellent mathematical skills.u2022 Demonstrated analytical and conceptual skills.u2022 Proficiency in PC applications such as Microsoft Outlook, Excel, Word, Access, Team, PowerApps and PowerPoint.u2022 Excellent oral and written communications skills.u2022 Demonstrated organizational skills and ability to prioritize.u2022 Demonstrated accuracy and attention to detail.u2022 Strong interpersonal skills and ability to work both independently using sound judgment, as well as part of a team.u2022 Demonstrated integrity and strong work ethic.u2022 Demonstrated judgment and discretion in matters of confidentiality.u2022 Flexibility and ability to learn new tasks and skills quickly.u2022 Demonstrated ability to manage stress and work in a fast-paced environment, handling multiple tasks under tight deadlines. Additional Comments DASNY provides financing and construction services to public and private universities, not-for-profit healthcare facilities, and other institutions which serve the public good.We offer a comprehensive benefits plan, which includes:u2022 Choice of several health insurance plansu2022 Dental & vision insuranceu2022 Membership in the NYS Retirement Systemu2022 Deferred Compensation Investment Planu2022 13 vacation days per yearu2022 13 sick days per yearu2022 5 days of personal leave per yearu2022 12 paid holidays per year (plus one float day)u2022 Tuition reimbursementu2022 Training & development opportunitiesWe offer additional benefits, which includes: Telecommuting Work Plan - Employees are required to apply and obtain approval through management to telecommute according to DASNYu2019s Telecommuting Program Guidelines. The days designated as telecommute days must be consistent with operational needs as determined by DASNY division, department and/or unit management. Employees may only telecommute on up to four (4) workdays per pay period and shall be limited to no more than two (2) contiguous telecommute workdays. Eligibility applies after 3 months of employment.Limited Work from Home (LWFH) u2013 additional telecommute days according to DASNYu2019s Telecommuting Program Guidelines. Eligibility applies after 6 months of employment.DASNY is a government employer for purposes of the Public Services Loan Forgiveness Program (PSLF Program). The PSLF Program forgives the remaining balance of certain student loans after making 120 qualifying monthly payments. For more information regarding PSLF Program and whether you qualify please visit the Studentaid.gov website. Some positions may require additional credentials or a background check to verify your identity. Name Maria Pantuosco Telephone Fax Email Address Address Street 515 Broadway City Albany State NY Zip Code 12207 Notes on Applying Please use the following link to apply:is an Equal Employment Opportunity employer committed to excellence and diversity.All qualified candidates are encouraged to apply.

Created: 2026-03-30