Administrative Coordinator 4 (WAE) - TL/ETWD

Administrative Coordinator 4 (WAE) - TL/ETWD Print ( Apply ufeff Administrative Coordinator 4 (WAE) - TL/ETWD Salary $15.76 Hourly Location Baton Rouge, LA Job Type Classified Job Number LDOE50649940-032626-TL/ETWD Department Education-State Activities Opening Date 03/27/2026 Closing Date 4/2/2026 11:59 PM Central + Description + Benefits + Questions About this Job This position is located in Baton Rouge, LA Office of Teaching & Learning Job Focus Area The Louisiana Department of Education, Office of Teaching and Learning, is seeking an Administrative Coordinator 4 to support Educator Development and Teacher Preparation and Accountability functions within the Educator Talent & Workforce Development team. This position reports to the Admin Program Specialist and is responsible for providing support to the Administrative Program Specialist-A, Deputy Assistant Superintendent, and the Division of Educator Development and Preparation and Evaluation (Accountability) office operations, for administrative tasks, for the management of budgets and contracts, and the programmatic support of the various programs and initiatives across the division. Day-to-day collaboration will be required with LDOE staff to ensure timelines are being met and processes are followed. Candidates with the following experience are encouraged to apply: + Experience working with Google Workspace (Drive, Docs, Sheets) to create, organize, and manage electronic files. + Proficiency with Microsoft Outlook (scheduling and email management) and Zoom (meeting coordination and facilitation). + Prior experience using case management systems or electronic databases for tracking, processing, and retrieving records. + Demonstrated ability to review and analyze sensitive documents, such as employee time and attendance records. + Strong data entry and document management skills, including scanning, indexing, and retrieving records. + Experience providing customer service and stakeholder support, including responding to inquiries, clarifying requirements, and resolving issues professionally. + Ability to prioritize and manage workload in a high-volume environment with strict deadlines. + Demonstrated skill in working independently and with discretion, while also functioning effectively as part of a team. + Strong written and verbal communication skills, especially in preparing clear, accurate responses and documentation. Minimum Qualifications Three years of experience in administrative services. EXPERIENCE SUBSTITUTION: Every 15 semester hours earned from an accredited college or university will be credited as six months of experience. Job Specification The official job specifications for this role, as defined by the State Civil Service, can be foundhere (. Job Duties and Other Information Job Duties: As an Administrative Coordinator, you will support the Division of Educator Development by ensuring efficient operations, strong communication, and effective coordination across initiatives. In this role, you will: + Manage calendars, schedule meetings, and coordinate logistics for internal and external engagements + Coordinate meeting logistics, including materials, agendas, and technology setup + Assist with travel arrangements, timekeeping, and administrative documentation + Provide on-site and virtual support for trainings, webinars, and conferences + Track timelines, deadlines, and deliverables across multiple workstreams + Collaborate with internal teams and external partners to ensure timely execution of initiatives + Support preparation of materials for Board of Elementary and Secondary Education (BESE) meetings + Manage supplies, inventory, and property tracking for the division + Support planning and execution of division-wide meetings and events + Work independently on special projects as assigned + Provide administrative guidance and updates during team meetings + Perform other duties as needed to support division operations Position-Specific Details: Appointment Type: This is a part-time position and is not eligible for benefits or paid holidays, and has a limit to the number of hours worked ( maximum of 1245 hours ) in a 12 month period, beginning with the first day of employment. The hours belong to the employee and any available hours follow the employee. Work Schedule: Work days and hours to be determined. Compensation: The salary offered will be determined based on qualifications and experience. Note regarding the advertised pay range: The maximum amounts listed are the maximum salary amounts a person can make over their career andnot the maximum amount we are allowed to pay a new hire . How To Apply: No Civil Service test score is required in order to be considered for this vacancy. To apply for this vacancy, click on the u201cApplyu201d link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page. Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete. Contact Information: For further information about this vacancy contact: Louisiana Department of Education u2013 Human Resources PO Box 94064 Baton Rouge, LA 70804 Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities. Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career. As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program: Insurance Coverage More information can be found at Parental Leaveu2013 Up to six weeks paid parental leave More information can be found at Holidays and Leave u2013 State employees receive the following paid holidays each year: + New Year's Day + Martin Luther King, Jr. Day, + Mardi Gras, + Good Friday, + Memorial Day, + Independence Day, + Labor Day, + Veteran's Day, + Thanksgiving Day and Christmas Day. Additional holidays may be proclaimed by the Governor State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase. Retirement u2013 State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to): + Louisiana State Employees Retirement System (LASERS has provided this video (to give you more detailed information about their system + Teacher's Retirement System of Louisiana ( + Louisiana School Employees Retirement System (among others 01 I understand that information on this application may be subject to investigation and verification and that any misrepresentation or material omission, including on my responses to supplemental questions, may cause my application to be rejected, my name to be removed from the eligible register, and/or subject me to disqualification from future job opportunities and/or dismissal from state service. + Yes + No 02 Do you have experience creating, organizing, and managing digital files using Google Workspace tools (e.g., Google Drive, Docs, Sheets) or Microsoft Outlook for scheduling and communication? + Yes + No 03 If yes, please specify which tools you used and the types of tasks you regularly completed. 04 Describe your experience supporting budgets, contracts, or procurement processes (e.g., tracking expenditures, preparing requisitions, processing invoices, or coordinating with vendors). Please include the systems or tools you used and your role in ensuring accuracy, compliance, and timely processing. 05 This position requires managing multiple deadlines and supporting several stakeholders simultaneously. Describe a time when you had to prioritize competing tasks or requests in a high-volume environment. How did you organize your work, communicate with stakeholders, and ensure all deadlines were met? 06 Are you a current employee of the Louisiana Department of Education? Please note - teachers and other employees of the school system are NOT considered employees of the LA Department of Education: + Yes + No Required Question Employer State of Louisiana Address 1201 N 3rd St Baton Rouge, Louisiana, 70802 Phone (866) 783-5462 Website Apply Please verify your email addressVerify Email

Created: 2026-03-30