Senior Project Coordinator

This Opportunity Provides advanced administrative and logistical support to project teams by coordinating activities that promote operational efficiency, documentation integrity, and cross-functional collaboration. Oversees complex assignments requiring the ability to interpret project plans, manage information workflows, and ensure timely execution of critical tasks. Works independently with minimal supervision to resolve issues, implement process improvements, and contribute to successful project delivery. Serves as a key liaison between project managers, internal departments, and external stakeholders to facilitate seamless project coordination and reporting. Your Impact + Develop and maintain detailed project logs, schedules, and status reports for use by internal teams and clients. + Coordinate the creation, formatting, and finalization of client deliverables, ensuring consistency and adherence to established standards. + Lead the administration and distribution of critical documentation including contracts, submittals, RFIs, and project change orders. + Track project milestones and proactively follow up with team members to ensure completion of assigned responsibilities. + Manage internal documentation systems and repositories, applying version control and audit protocols. + Serve as a primary point of contact for project-related inquiries, supporting internal and external communication flows. + Collaborate with Procurement and Finance teams to monitor project budgets, coordinate invoice approvals, and ensure timely payments. + Assist with data entry and verification for cost reports, timesheets, and vendor submissions.Facilitate project meetings by preparing agendas, recording notes, tracking action items, and distributing follow-up materials. + Support onboarding of project staff by coordinating required access, credentials, and documentation. + Perform additional responsibilities as required by business needs. Who You Are Required Qualifications + High school diploma or equivalent. + Minimum of 5 years of relevant post-education experience in related job capacity. + Strong understanding of project lifecycles, including planning, execution, and close-out phases. + Demonstrated ability to independently manage multiple priorities in a fast-paced project environment. + Advanced proficiency with Microsoft Office Suite and project tracking tools such as Smartsheet, MS Project, or Excel-based trackers. + Experience with documentation management platforms such as SharePoint, Procore, or similar systems. + Knowledge of administrative controls related to contracts, invoicing, and procurement activities.Strong attention to detail and commitment to maintaining data accuracy and integrity. + Ability to interpret and implement project coordination policies, procedures, and standards.Professional communication skills for drafting correspondence, managing inquiries, and presenting project updates. + Experience compiling data and generating reports tailored to diverse audiences and stakeholders.Capacity to identify process inefficiencies and suggest or implement enhancements. + Comfort navigating cross-functional relationships between technical, administrative, and financial teams. + Strong problem-solving skills with the ability to resolve non-standard challenges using sound judgment. + Willingness to support the development of junior staff in coordination-related tasks.Demonstrated reliability, initiative, and accountability in supporting project teams. + Ability to meet attendance schedule with dependability and consistency. Preferred Qualifications + Bacheloru2019s Degree. + Familiarity with Primavera, Oracle, or Deltek systems. + Exposure to AEC project documentation standards, including QA/QC practices. #LI-MN1 About WSP WSP USA is the U.S. operating company of WSP, one of the world's leading engineering and professional services firms. Dedicated to serving local communities, we are engineers, planners, technical experts, strategic advisors and construction management professionals. WSP USA designs lasting solutions in the buildings, transportation, energy, water and environment markets. With more than 15,000 employees in over 300 offices across the U.S., we partner with our clients to help communities prosper. WSP provides a flexible and agile workplace model while meeting client needs. Employees are also afforded a comprehensive suite of benefits including medical, dental, vision, disability, life, and retirement savings focused on providing health and financial stability throughout the employeeu2019s career. At WSP, we want to give our employees the challenges they seek to grow their careers and knowledge base. Your daily contributions to your team will be essential in meeting client objectives, goals and challenges. Are you ready to get started? WSP USA (and all of its U.S. companies) is an Equal Opportunity Employer Race/Age/Color/Religion/Sex/Sexual Orientation/Gender Identity/National Origin/Disability or Protected Veteran Status. The selected candidate must be authorized to work in the United States. NOTICE TO THIRD PARTY AGENCIES: WSP does not accept unsolicited resumes from recruiters, employment agencies, or other staffing services. Unsolicited resumes include any resume or hiring document sent to WSP in the absence of a signed Service Agreement where WSP has expressly requested recruitment/staffing services specific to the position at hand. Any unsolicited resumes, including those submitted to hiring managers or other business leaders, will become the property of WSP and WSP will have the right to hire that candidate without reservation u2013 no fee or other compensation will be owed or paid to the recruiter, employment agency, or other staffing service.

Created: 2026-04-01