Office Manager

Jhpiego is seeking an Office Manager to oversee daily office operations, coordinate administrative tasks, manages staff and resources, and ensures the office runs efficiently.This position is primarily office-based, with occasional off-site meetings or events. Administrative ManagementServe as the primary point of contact for internal teams and external vendorsManage relationships with vendors, service providers, and facilities partnersManage correspondence, answer phone calls, and maintain office files and records.Ensure smooth communication within the office and provide general support to staff and leadership.Manage and coordinate office operations, supplies, and equipment.Organize meetings, events, and travel arrangements.Develop and implement process improvements to enhance efficiency.Manage organizational staff events/ social committee eventsFinancial and Budget OversightMaintain office budgets, track expenses, and process invoices.Monitor expenses, invoices, and procurementsMake recommendations for cost-effective operations.Office Operations and Facilities ManagementMaintain office equipment, order supplies, manage inventory, and ensure the office environment is organized and functional.Update and enforce health and safety policies and ensure compliance with health & safety regulations.Identify inefficiencies, implement workflow improvements, and develop office procedures to enhance productivity and operational effectiveness.Coordinate with CHRAO on office facility leasing arrangements, including engagement with landlords, review of lease agreements, and coordination of facility services.Supervision Supervise and provide coaching, guidance, and mentorship to direct report(s) where neededSet targets and objectives for the assigned area and deliver resultsGrow team expertise to align with program and organizational direction while continually looking for ways to provide/enhance the value deliveredTrack, monitor, and effectively address and/or reward the performance of team membersManage employees in compliance with all HR policies, procedures, and guidelinesShare knowledge, information, skills, and subject matter expertise among the team and ensure the timely communication of issues while encouraging good working relationships with other functions/teamsRecruit for all hires to ensure a highly diverse, qualified workforce with the necessary capabilities needed to achieve goalsBachelor's degree in business administration, management, or related field or demonstrated relevant experience5-7 years of work experience with a minimum of 4 years managing people and office managementExceptional organizational ability and multitasking skillsFlexible to adapt to changing office needs and to-do listsStrong written and verbal communication skills for professional presentations, reports, phone calls, and emailsAbility to collaborate with employees and vendorsUnderstanding of common office software and programs, such as inventory management software and budgeting platformsAttention to detail when creating and refining documentationExcellent time management skills and problem-solving capabilitiesFinancial acumen to manage office expenses and budgetsMust be able to lift a minimum of 50 Lbs. This role requires strong mobility.The salary range for this role is expected to be: $87,076 - $109,538.Total RewardsThe referenced salary range is based on Johns Hopkins University’s good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here:InformationIf you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit:RequirementsJohns Hopkins University requires all faculty, staff, and students to receive theseasonal flu vaccine. Exceptions to the flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry.RECRUITMENT SCAMS & FRAUD WARNINGJhpiego has become aware of scams involving false job offers. Please be advised:Recruiters will never ask for a fee during any stage of the recruitment process.All active jobs are advertised directly on our careers page.Official Jhpiego emails will always arrive from a @Jhpiego.org email address.Please report any suspicious communications to -TT1

Created: 2026-04-04