Financial Services Assistant

JOB REQUIREMENTS: Financial Services Assistant Posting Number: NA01548Employment Status: Full Time Job Family: Enrollment Management,Admissions, and Financial Aid Position Overview Be The Difference Beginswith Great People. Are you looking for a new opportunity where you canmake the difference in the lives of students and faculty? We're alwayslooking for highly talented individuals to join our team people whothink big, care deeply, and believe in being the difference in theirwork and community. We prioritize student success, access to education,and service in our work to educate well-rounded servant leaders whotransform their fields, our society and the world. Our Catholic, Jesuitapproach emphasizes student engagement with the world around them andformation of the heart and mind. We believe in our mission: The searchfor truth, the discovery and sharing of knowledge, the fostering ofpersonal and professional excellence, the promotion of a life of faith,and the development of leadership expressed in service to others. Thesecore values guide our relationships with our students, each other, andour community. Marquette University offers a rich and competitive TotalRewards package including medical, dental, vision, 403(b) with up to 8%university match, generous time off package, and tuition benefits foremployees, spouses, and dependents with no payback requirement For moreinformation, please view ourThis isyour next opportunity to join an organization that invests in theiremployees' career journey by diversifying their skills, deepening theirexpert knowledge, encouraging a healthy work-life balance, focusing onpersonal wellbeing, providing leadership training, and sustaining aculture of respect and inclusion. The Financial Services Assistant hasthe primary responsibility for the verification and preparation ofvarious university bank deposits daily. They verify the accuracy andcompletion of deposit paperwork, including data entry of accounts intothe PeopleSoft system The Financial Services Assistant provides customerservice and assistance to university staff, students, parents andnon-university affiliated entities. Duties and Responsibilities 1.Verify the accuracy and completion of paperwork submitted for deposit.This includes counting cash and checks and data entry into thePeopleSoft system. 2. Process check deposits using Online ElectronicDeposit. 3. Consolidate and reconcile deposits received from variousuniversity departments for deposit to appropriate financialinstitutions. 4. Maintain an adequate supply of cash in the safefollowing written guidelines. 5. Maintain security of all cash andchecks received for deposit into university accounts. 6. Prepare variousreports on a daily and monthly basis. Reports are prepared usingMicrosoft Excel and PeopleSoft. Reports are distributed either in paperor electronic formats as procedures dictate. 7. Reconciliation ofpayments received into the bank from third party payment processors. 8.Process student cash reimbursement vouchers and student payments. 9.Prepare cash receipt vouchers and process group postings for studentpayments as needed. 10. Daily reconciliation of cash drawers inPeopleSoft. 11. Review mail and distribute appropriately. 12. Distributestudent and/or employee payroll checks and monitor unclaimed paychecks.13. Process and balance the Cash Reimbursement Forms on a daily basis,and weekly request funds from the Comptroller to reimburse the BursarOffice. 14. Create ROTC , Military Health Professions, GE Healthcare andother entity contracts, assign students to said contracts, and trackstudent charges/credits throughout the semester to maintain accuracy ofbillings. Request and distribute billings to various entities and postpayments when received. 15. Learn third-party portals related toinvoicing and payme ts. 16. Maintain an understanding of the functionsof various university offices, and how they relate to the student andthe Bursar Office. 17. Process AmeriCorps requests and post the paymentswhen received. 18. Prepare deposits for Physical Therapy, PA Program,Nursing, EMBA and Graduate School. 19. Lift and move boxes of coinweighing as much as 10 pounds per box. 20. Maintain confidentiality ofstudent/parent information; department and university depositinformation; and other various records. 21. Schedule messengers fordeposit pickup, material pickup and delivery on and off campus. 22.Hire, supervise and train student workers. Approve timesheets as needed.22. Scanning documents to ImageNow Required Knowledge, Skills andAbilities High school degree One or more years of cash handling and dataentry experience Customer service Effective interpersonal communicationskills Excellent attention to detail Organizational skills and theability to prioritize tasks Proficiency in desktop computing (MicrosoftOffice, Excel, Outlook) An appreciation of and sensitivity to diversecultures and lifestyles Ability work independently and as part of a teamUnderstanding and commitment to MU's Vision, Mission, and ValuesPreferred Knowledge, Skills and Abilities Associate degree in Finance,Accounting or equivalent work experience required. Bachelor's degreepreferred. Strong aptitude for figures with a high degree of accuracynecessary. Knowledge of PeopleSoft helpful Work experience in aFinancial institution and/or university preferred Department: BursarPosting Date: 03/20/2026 Closing Date: To apply, visitIt is the policy of Marquette University toprovide equal employment opportunities (EEO ) to all employees andapplicants without regard to race, color, religion, sex, sexualorientation, gender identity, national origin, disability, protectedveteran status or any other applicable federal or state-protectedclassification. Copyright 2025 Inc. All rights reserved. APPLICATION INSTRUCTIONS: ApplyOnline: Qualified females, minorities, andspecial disabled veterans and other veterans are encouraged to apply.

Created: 2026-04-04