Staff Assistant

Title: Staff Assistant for HR, Accounting, Reception and Other Departments Reports to: HR and Risk Manager MUST BE BILINGUAL IN ENGLISH AND SPANISH BOTH WRITTEN AND VERBAL Detailed Work Activities: Work Hours: 8:00 am to 5:00 pm Break Times: 10:15 am and 3:00 pm as job allows Be in your workspace and ready to begin day at 8:00 am daily Answer all incoming calls daily and direct each call to the appropriate employee or department (Primary Duty) Greets and welcomes visitors or new applicants in a professional manner Sorts incoming daily USPS mail and distributes it to the different departments or employees, gives all accounting and other mail to Sherri. Makes sure the front office/mail room are kept clean and well organized, and that the SP TV video is on every day. Work with Operations Manager and Office Manager to make sure it is up-to-date. Assist the HR Department with Data Entry/Scanning of employee records into SharePoint site and filing hard copies in file room. Assist the HR Department with Spanish interpreting for new employees and their hiring paperwork and assist the Safety Manager with interpreting for Safety Orientations for Spanish speaking employees when needed Assist HR department with creating new hire packets, benefit packets to distribute to new hires and at annual enrollment time and throughout the year. Assist HR department by preparing material for various job fairs Assist HR in posting job openings on various internet sites Collect and input weekly field and staff employee hours on Safety Santa Spreadsheet. Scans and loads Warehouse Withdrawals and Materials Purchase Tickets on to the Data Forma System Prepare all Fed Ex/UPS Shipping through their online website to be picked up at the Main Office Prepare Kitchen and Bathroom supplies list monthly for Office Manager to order from Sams Club. Do bi-weekly inventory for Office Manager for Staples order Once office supplies are received, give supplies to people or put in proper area (copy room, etc.) Make sure office copier/printer is refilled with paper at the end of the day Clean kitchen sink, wipe kitchen count

Created: 2026-04-03