Project Administrator - Land Development

Job Description On of our clients is seeking a Project Administrator to join their growing team. This position is responsible for supporting project management activities to ensure that civil engineering projects are executed efficiently, on time, and within budget. This role involves coordinating between various stakeholders, maintaining project schedules, handling administrative tasks, and facilitating communication across teams to meet the established goals set by the Team Leader and or Company Officers. Responsibilities: Project Planning and Scheduling: • Assist in developing project plans, timelines, and schedules. • Monitor project milestones and deliverables. • Update project schedules using tools or similar software. • Fill out and submit Development/Permit forms to various local, state and federal agencies. • Corresponding with owners and developers to coordinate signatures and payments required for permitting. Assist in Proposal Writing and Submission: • Assist in preparing proposals for new projects, including gathering necessary technical information and data. • Ensure proposals are complete, accurate, and submitted on time. • Collaborate with senior team members to prepare and tailor project proposals according to client needs and specifications. Communication and Coordination: • Ensure that all stakeholders are informed about project status, changes, and requirements. Documentation and Reporting: • Maintain and organize project documentation, including contracts, permits, and reports. • Compile and distribute progress reports to the Project Manager and other stakeholders. Project Management: • Track project schedules and milestones to assist in timely project deliverables • Track RAI’s, create RAI letters, and coordinate internally with team Resource Allocation: • Assist with coordinating the request of services required for projects with subconsultants. • Monitor inventory levels and submit supply order as needed. Project Closeout: • Assist in preparing final project closeout documentation, including as-built certification documents, and acceptance packages for local, state and federal agencies. • Facilitate project handover to clients, including providing necessary documentation from agencies. • Ensure all regulatory and contractual obligations are met before project closure. • Archive all project documentation and update records for future reference. General Office and Coordination: • Assists with other duties as assigned within designated • Perform daily office administrative support tasks, including restocking supplies (copier, kitchen, and general office items), assisting with supply inventory and ordering, supporting general office organization, and receiving packages from couriers and delivery services. • Often responsible for gathering detailed information or performing considerable research • Coordinates, schedules, and reserves conference rooms for training and meetings. Responsible for setting up conference rooms with appropriate technology • Gather routine information from (or requests on behalf of) executives, professionals, team members, and/or outside vendors and clients • Coordinate with internal and external staff to accomplish moderately complex activities including scheduling, developing agendas, gathering materials, and ordering food and beverage for the team • Ensure that all stakeholders are informed about project status, changes, and requirements We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: Skills and Requirements -2-4 years of experience in project coordination, in civil engineering, land development and/or construction -Proficiency in project management software and Microsoft Office Suite. -Basic understanding of civil engineering principles and construction processes. -Proficiency in Bluebeam and Adobe, preferred. -InDesign experience preferred

Created: 2026-04-03