Document & Records Coordinator - Upton, NY

ATTENTION MILITARY AFFILIATED JOB SEEKERS, - Our organization works with partner companies to source qualified talent for their open roles. The following position is available to, Veterans, Transitioning Military, National Guard and Reserve Members, Military Spouses, Wounded Warriors, and their Caregivers. If you have the required skill set, education requirements, and experience, please click the submit button and follow the next steps. Unless specifically stated otherwise, this role is 'On-Site' at the location detailed in the job post.JOB DESCRIPTION, Brookhaven National Laboratory (BNL) was recently chosen as the building site for the Electron-Ion Collider (EIC), a one-of-a-kind nuclear physics research facility. , The EIC will be a discovery machine for unlocking the secrets of the âœglue❠that binds the building blocks of visible matter in the universe. The machine design is based on the existing and highly optimized RHIC Ion-Ion collider. , It will consist of two intersecting accelerators, one producing an intense beam of electrons, the other a beam of protons or heavier atomic nuclei which are steered into collisions. , Beyond sparking scientific discoveries in a new frontier of fundamental physics, the Electron-Ion Collider will trigger technological breakthroughs that have broad-ranging impact on human health and national challenges.Position DescriptionThe Document ,Records Coordinator position is essential to managing the high volume of technical documentation generated across the Electron-Ion Collider Project. This role will ensure that documents are properly controlled, routed for review and approval, and maintained in accordance with established procedures. Effective document control supports accuracy, version integrity, and timely access to current information, all of which are critical to successful project execution., Essential Duties and Responsibilities:Act as a point of contact for document control questions from project staffProvide guidance on document preparation, submission, and approval processesCoordinate across teams to ensure alignment on documentation practicesAssign unique document identification numbers in accordance with project or organizational naming conventionsMaintain working files in editable formats (e.g., Word) to support updates and revisionsEnsure proper versioning control is applied, revision tracking, and document status (draft, review, approved, superseded)Route controlled documents through established review and approval workflows (electronic or manual)Archive signed/approved documents in the official document management system or repositoryManage document supersession and obsolescence processesEnsure communications are clear, accurate, and include relevant links or attachmentsSupport preparation and distribution of reportsCompile document-related metrics and status updates as neededReview documents for compliance with organizational standards, templates, and formatting requirementsEnsure adherence to records management policies, audit requirements, and retention schedulesSupport internal and external audits by retrieving documentation and providing recordsMaintain logs and trackers for document status, approvals, and turnaround times,

Created: 2026-04-06