Administrative Coordinator

Description Position Overview: Robert Half is seeking a polished and detail-oriented Administrative Coordinator on behalf of our client, an innovative and fast-growing biotech company. This individual will serve as the first point of contact for visitors, candidates, and vendors while supporting daily office operations in a professional, highly regulated environment. Key Responsibilities: + Greet and assist visitors, clients, and interview candidates in a professional and courteous manner + Manage incoming calls, emails, and inquiries, ensuring timely and accurate routing + Maintain front desk operations, including a clean, organized, and secure reception area + Coordinate visitor check-in procedures, including badges and compliance with security protocols + Schedule and manage conference rooms, meetings, and team calendars + Support interview coordination, including candidate check-ins and hospitality + Handle incoming/outgoing mail, deliveries, and shipments (including lab-related packages when applicable) + Order and maintain office supplies and coordinate with vendors + Assist with administrative tasks such as data entry, document preparation, and filing + Partner with HR and operations teams to support onboarding logistics and office initiatives + Ensure adherence to company policies, safety procedures, and confidentiality standards Requirements Qualifications: + 2+ years of receptionist, front desk, or administrative support experience (biotech, healthcare, or corporate environment preferred) + Strong communication and interpersonal skills with a professional demeanor + Ability to multitask and prioritize in a fast-paced, detail-driven environment + Proficiency in Microsoft Office Suite (Outlook, Word, Excel) + Experience with visitor management systems or scheduling tools is a plus + Familiarity with regulated environments (e.g., GMP, lab safety protocols) is a plus TalentMatchu00ae Robert Half is the worldu2019s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. u00a9 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking u201cApply Now,u201d youu2019re agreeing to Robert Halfu2019s Terms of Use ( and Privacy Notice (.

Created: 2026-04-06