Administrative Assistant

Description We are looking for a detail-oriented Accounting Administrative Assistant to join our team in Maitland, Florida. In this Contract to permanent position, you will play a vital role in supporting various administrative and accounting tasks while ensuring smooth day-to-day office operations. This role offers an excellent opportunity to contribute to a dynamic work environment and grow your skills within the organization. Responsibilities: u2022 Schedule and coordinate meetings, manage calendars, and process expense reports using Concur. u2022 Handle purchasing-related tasks, including invoices, budget tracking, accruals, check requests, and billing. u2022 Organize and oversee project site and office events to ensure seamless execution. u2022 Manage incoming and outgoing mail distribution and maintain office supply inventory. u2022 Maintain both physical and digital records in compliance with established retention guidelines. u2022 Provide reception coverage and prepare data in various formats as needed. u2022 Oversee pre-employment screenings such as drug tests, Motor Vehicle Records (MVRs), and E-Verify processes. u2022 Ensure audit compliance by maintaining accurate and up-to-date records. u2022 Perform additional administrative duties as assigned to support team operations. Requirements u2022 At least 1 year of experience in administrative or accounting support roles. u2022 Proficiency in managing accounts payable, coding invoices, and performing bank reconciliations. u2022 Familiarity with Concur and other expense reporting systems. u2022 Strong organizational skills, including the ability to coordinate schedules and manage purchasing functions. u2022 Experience with budgeting, expense accruals, and billing processes. u2022 Ability to handle mail distribution, maintain office supplies, and manage electronic and physical records. u2022 Excellent communication skills, with the ability to provide receptionist support and assist with applicant screenings. u2022 Knowledge of audit compliance procedures and record maintenance. Robert Half is the worldu2019s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. u00a9 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking u201cApply Now,u201d youu2019re agreeing to Robert Halfu2019s Terms of Use ( and Privacy Notice (.

Created: 2026-04-06