Administrative Specialist 1/Trainee 1/2 (NY HELPS) -...

NY HELP Yes Agency Parks, Recreation & Historic Preservation, Office of Title Administrative Specialist 1/Trainee 1/2 (NY HELPS) -Division of Law Enforcement Occupational Category Other Professional Careers Salary Grade 18 Bargaining Unit PS&T - Professional, Scientific, and Technical (PEF) Salary Range From $66951 to $85138 Annually Employment Type Full-Time Appointment Type Permanent Jurisdictional Class Competitive Class Travel Percentage 10% Workweek Mon-Fri Hours Per Week 37.5 Workday From 8 AM To 4 PM Flextime allowed? No Mandatory overtime? No Compressed workweek allowed? No Telecommuting allowed? No County Albany Street Address Division of Law Enforcement-Albany Headquarters 625 Broadway City Albany State NY Zip Code 12207 Duties Description The incumbent of the Administrative Specialist 1, G-18, position will be assigned to the Division of Law Enforcement, Police Headquarters, Albany. The incumbent will report directly to Administrative Specialist 2, SG-23 and will provide professional administrative and staff support to the Division of Law Enforcement statewide. The Administrative Specialist 1 will be responsible for managing and facilitating a wide variety of administrative duties and activities such as budgeting, personnel, purchasing, accounts payable, contracts and grants administration, revenue reconciliation, travel, business services and ancillary duties as appropriate.u2022 Performs backup duties for the Administrative Specialist 2 in all matters of fiscal management.u2022 Assist with authorization and approval of all purchase requisitions within the Division to procure needed items and services.u2022 Reconciles invoices and provides required documentation to Finance Bureau for reimbursement.u2022 Assists with authorizations of P-Cards and Travel Cards for sworn members and generates reports in SFS, SFS Analytics, and BETS when necessary.u2022 Assists in approval, tracking and monitoring of outstanding P-Card and travel expenses as well as purchase orders.u2022 Prepares P-Card reconciliations, approves transactions and conducts expenditure audits.u2022 Assists in preparation of requisitions for new police vehicles, ATVs, snowmobiles, UTVs, trailers, boats, and drones. Tracks monthly fuel charges.u2022 Assists with managing, tracking and processing incoming reimbursements from vendors or various security details throughout the State, such as film, TV or commercial shoots to marathons, bike races, car shows and concerts.u2022 Reconciles invoices and provides required documentation to Business Office or reimbursement.u2022 Supervises Program Aide, SG-13 who administers various state and federal projects in specific grant program areas including Governoru2019s Traffic Safety Committee (GTSC) and Department of Homeland Security and Emergency Services (DHSES)u2022 Under the Administrative Specialist 2 assist with all aspects and tasks related to Candidate Processing for the Park Police Officer Trainee positionu2022 Oversee Statewide recruitment to coordinate between Division Headquarters, HR, Public Affairs and Park Police zones. Responsible for webpage updates and shared mailboxes.u2022 Supervises other lower-level staff as appropriate.u2022 Performs other tasks as assigned. Minimum Qualifications There are Civil Service eligible lists for this title which will be canvassed. You may also apply if you are eligible for reinstatement or appointment by one of the following qualifications:NY HELPS or 55-b/c Qualifications: This title is part of the New York State Hiring for Emergency Limited Placement Statewide Program (NY HELPS).To be considered for appointment through NY HELPS, or 55-b/c, candidates must meet the open competitive minimum qualifications for this position. The qualifications are:Administrative Specialist Trainee 1; Non-Statutory (NS) Equated (EQ) to Salary Grade (SG) 14:Four years of experience performing or overseeing budget, human resources, and business services activities for an organization or program. Substitution:An associateu2019s degree may be substitute for two years of experience; a bacheloru2019s degree may substitute for four years of experience; a masteru2019s degree may substitute for five years of experience; and a doctorate may substitute for six years of experience. Administrative Specialist Trainee 2; NS EQ to SG 16:Five years of experience performing or overseeing budget, human resources, and business services activities for an organization or program. Substitution:An associateu2019s degree may be substitute for two years of experience; a bacheloru2019s degree may substitute for four years of experience; a masteru2019s degree may substitute for five years of experience; and a doctorate may substitute for six years of experience. Administrative Specialist 1, SG-18:Six years of experience performing or overseeing budget, human resources, and business services activities for an organization or program. Substitution:An associateu2019s degree may be substitute for two years of experience; a bacheloru2019s degree may substitute for four years of experience; a masteru2019s degree may substitute for five years of experience; and a doctorate may substitute for six years of experience. Your degree must have been awarded by a college or university accredited by a regional, national, or specialist agency recognized as an accrediting agency by the U. S. Department of Education/U. S Secretary of Education. If your degree was awarded by an educational institution outside the United States or its territories, you must provide independent verification of equivalency. This information can be found at Candidates are responsible for the evaluation fee.Hiring agencies have discretion in determining whether a degree is related to the duties of the position.If chosen, you may, at the agencyu2019s discretion, be appointed to a higher level. You must inform the agency of any additional qualifications in your application and at your interview.If verifiable, we will accept and prorate appropriate part-time and volunteer experience. If you are a veteran or an individual with a disability and would like to apply for the Department of Civil Serviceu2019s 55-b/c program, please visit for more informationReassignment Qualifications:Current NYS Office of Parks, Recreation and Historic Preservation Employees only, with at least one year of permanent or contingent-permanent qualifying service as an Administrative Specialist 1/Administrative Specialist 1/2; if you have less than one year, you must be reachable on the current civil service eligible list for this location. Subsequent 55-b/c appointments may be considered if you have at least one year of permanent or contingent-permanent qualifying service and have a current Civil Service 55-b/c letter of eligibility.52.6 Transfer Qualifications:At least one year of permanent or contingent permanent qualifying service as a Grade 12 or higher. The service must be in a title that Civil Service has deemed transfer eligible to the position.Note: The transfer cannot be a second consecutive transfer resulting in an advancement of more than two salary grades.For all transfers noted, a comprehensive list of titles approved for transfer is available through Civil Service GOT-IT at Transfer Qualifications:At least one year of permanent or contingent permanent qualifying service as a Grade 11 or higher. The service must be in a title that Civil Service has deemed transfer eligible to the position.Note: The transfer cannot be a second consecutive transfer resulting in an advancement of more than two salary grades.For all transfers noted, a comprehensive list of title approved for transfer is available through Civil Service GOT-It at Transfer Qualifications:At least one year of permanent or contingent permanent qualifying service as a Grade 12 or higher, a bacheloru2019s degree or higher, and a passing score on the Professional Career Opportunities (PCO) exam for the Administrative Specialist 1/Trainee 1. Note candidates must not have failed the most recent examination for this title. Additional Comments Operational Needs:Must possess and maintain a valid driveru2019s license that allows the candidate to legally operate a motor vehicle in New York State as a term and condition of employment.Must have experience with Microsoft Office, including Word, Excel, and Outlook. Must pass a background checkBenefits:Generous benefits package, worth approximately 65% of salary, including:u2022 Paid Time Off:u2022 PEF - 44 days: 13 Vacation days, 13 Sick days, and 5 Personal Leave days, 13 Holidays. u2022 PEF u2013 three (3) cays of professional leave annually to participate in professional development.u2022 Health Care Benefits:u2022 Eligible employees and dependents can pick from a variety of affordable health insurance programs.u2022 Family dental and vision benefits at no additional costu2022 Additional Benefits:u2022 NYS Deferred Compensationu2022 Access to NY 529 and NY ABLE College Savings Programs, as well as U.S. Savings Bondsu2022 Public Service Loan Forgiveness (PSLF)u2022 Paid Parental / Family Leave To learn more about our benefits, visit: on each applicantu2019s experience and/or current salary if employed by New York State already, the appointment may be made to an Administrative Specialist Trainee 1, Administrative Specialist Trainee 2, or Administrative Specialist 1 title. Included below is a breakdown of the salary at each level of the traineeship:Administrative Specialist Trainee 1, SG-14 ($53,764 - $68,630)Administrative Specialist Trainee 2, SG-16 ($59,994 - $76,359)Administrative Specialist 1, SG-18, ($66,951 - $85,138)NYS HELPS PROGRAM:For the duration of the HELPS program, this title may be filled via a permanent non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply.At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanent in a NY HELPS title, employees may take part in any promotion examination for which they are qualified. Employees appointed via the NY HELPS program are restricted to promotional appointment until their position is covered into the competitive class by the New York State Civil Service Commission (CSC), or they otherwise obtain permanent competitive status. The CSC has recently covered-in employees who were appointed via NY HELPS on a permanent or continent permanent basis between June 26, 2024, and June 11, 2025. Notification to employees regarding a change in their status is forthcoming. You may wish to apply if you received a permanent NYS HELPS appointment to a qualifying title with these timeframes and are interested in this opportunity. Your eligibility for promotion will be reviewed by Human Resources Employees with a permanent NY HELPS appointment occurring effective 6/12/2025 or later will be addressed with a subsequent cover-in. Some positions may require additional credentials or a background check to verify your identity. Name Personnel Bureau Telephone Fax Email Address Address Street NYS Office of Parks, Recreation and Historic Preservation 625 Broadway City Albany State NY Zip Code 12238 Notes on Applying All candidates must submit a written resume which clearly demonstrates how they meet the minimum qualifications for the position. These documents must be received by 4/21/26 and submitted via email to . You must include the Vacancy ID Number and the title u201cAdministrative Specialist 1u2013Policeu201d in the subject line of your email. Failure to do so may result in not being considered for the position.It is the responsibility of each applicant to accurately describe their experience and demonstrate that they meet the minimum qualifications. Candidates from diverse backgrounds are encouraged to apply. The NYS Office of Parks, Recreation and Historic Preservation is an Equal Opportunity/Affirmative Action Employer committed to ensuring equal opportunity for persons with disabilities and workplace diversity.New York State (NYS) is an equal opportunity/affirmative action employer. NYS Law prohibits discrimination because of age, race, creed, color, national origin, sexual orientation, military status, sex, disability, predisposing genetic characteristics, marital status, domestic violence victim status, carrier status, gender identify or prior conviction records, or prior arrests, youthful offender adjudications or sealed records unless based on a bona fide occupational qualifications or other exception.

Created: 2026-04-09