Administrative Operations Support

Nakupuna Federal is seeking an Administrative Operations Support professional to provide proactive administrative and coordination support to the PMW 760 Front Office. This position enables efficient office operations by anticipating needs, preparing materials in advance, and maintaining organized, responsive workflows. The role ensures front office activities remain aligned, timely, and execution-focused, directly contributing to effective program delivery and communication.The primary purpose of this role is to provide proactive administrative and operational support, teaming with the Executive Operations Coordinator and Front Office Lead, by anticipating requirements, preparing ahead of need, and maintaining continuity across front office activities.The following reflects management’s definition of essential functions for this job but does not restrict the tasks that may be assigned. Administrative SupportPrepare and format documents, briefings, and correspondence in advance of deadlines.Maintain organized electronic files with consistent structure and easy retrieval.Anticipate document needs based on upcoming meetings, taskers, and reporting cycles.Calendar and Scheduling SupportMaintain awareness of leadership priorities and upcoming engagements.Prepare draft schedules and recommend adjustments to avoid conflicts.Ensure meetings are scheduled with sufficient preparation time for all participants.Meeting and Event CoordinationPrepare and distribute read-ahead materials ahead of required timelines.Identify required inputs early and follow up to ensure completeness.Capture meeting notes and anticipate follow-on actions without direction.Task and Action TrackingMaintain action trackers with current status and upcoming suspense awareness.Proactively follow up on pending actions before deadlines approach.Identify potential delays and elevate early with recommended solutions.Front Office Operations SupportAnticipate routine and recurring requirements such as reports, briefs, and updates.Prepare materials and templates in advance of known events or cycles.Maintain current contact lists, distribution lists, and organizational references.Document and Information ManagementEnsure documents are complete, accurate, and ready for leadership review without rework.Maintain structured repositories that support rapid access and continuity.Archive materials in a way that supports future retrieval and use.Coordination SupportMaintain awareness of ongoing activities across the front office.Identify gaps in information flow and close them proactively.Support preparation for program reviews and engagements with minimal direction.Skills/Qualifications:Strong organizational discipline with attention to detailAbility to anticipate requirements and prepare ahead of needProficiency in Microsoft Office applications and collaboration toolsAbility to manage multiple priorities in a fast-paced environmentClear and concise written and verbal communicationAbility to operate independently while staying aligned with leadership intentExperience supporting senior leadership or front office operations a plusFamiliarity with high-visibility or fast-paced office environments valuedEducation/Experience: Associate’s degree or equivalent experience preferred0 to 3 years of relevant administrative, program support, or office support experiencePrior military experience is highly valuedExperience in administrative, personnel, or operational support roles, such as:Yeoman (YN)Personnel Specialist (PS)Logistics Specialist (LS)Operations Specialist (OS) (junior level, admin or watch support exposure)Experience supporting command-level administrative functions, scheduling, correspondence, or task trackingFamiliarity with military staff processes, taskers, and suspense-driven workflowsCertification:No specific certification required.Relevant certifications or training that may strengthen candidacy include: Certified Administrative Professional (CAP), Microsoft Office Specialist (MOS), or similarEntry-level project management certification such as CAPMFamiliarity with DoD acquisition training (e.g., DAU courses) is a plusClearance Requirements: Active Secret clearance required or ability to obtain and maintain a Secret clearance.Work Location:San Diego, CAClient site: Old Town Complex (OTC), 4301 Pacific Highway / PMW 760 facilitiesCompany site: TBDOn-site support required with potential for limited telework as approvedPhysical Requirements:The ideal candidate must at a minimum be able to meet the following physical requirements of the jobwith or without a reasonable accommodation:Ability to perform repetitive motions with the hands, wrists, and fingers.Ability to engage in and follow audible communications in emergency situations.Ability to sit for prolonged periods at a desk and working on a computer.The Nakupuna Companies use a market-based compensation strategy to ensure that our employees are compensated within applicable market ranges commensurate with multiple factors, including but not limited to the individual’s particular combination of education, knowledge, skills, competencies, and experience, as well as contract-specific affordability, organizational requirements, and position location. The projected compensation range for this position is $61,000.00 to $90,000.00 (annualized USD). The salary range displayed represents the typical salary range for this position and is just one component of Nakupuna Companies total compensation package for employees.

Created: 2026-04-13