Doctoral Program Coordinator

Apply for Job Job ID373045 LocationTwin Cities Job FamilyStudent Services Full/Part TimeFull-Time Regular/TemporaryRegular Job Code8462PS Employee ClassCivil Service Add to Favorite Jobs Email this Job About the Job Doctoral Program Coordinator Job Description The Doctoral Program Coordinator includes four major areas of responsibility: supporting student success, managing admissions processes, program development/operation, and contributing to the School of Nursing community through service and professional development. The Doctoral Program Coordinator will oversee program application and admission processes for Graduate Education programs, directly support student progression through the doctoral and post-baccalaureate certificate programs, and collaborate with program leadership to develop and implement enhancements to meet program needs. This position is expected to apply an equity and student success lens to meet collegiate and university goals in the areas of retention and timely student progress and student support. The position is housed in the Office of Student and Career Advancement Services in the School of Nursing (OSCAS) and reports directly to the Associate Director of Graduate Programs. This position will have the ability to work remotely approximately 2-3 days each week. Responsibilities: 40% Advising & Current Student Support Counsel students to guide them through Program, College, and University Policies and Procedures, including providing direction regarding required curriculum and program milestones. Monitor students' degree progress and ensure timely completion of their program plan and graduate milestone procedures. Serve as a liaison to Associate Director and University resources when students encounter individual concerns or barriers to progression. Collaborate with Associate Director and faculty advisors to provide holistic student support. Guide international students through their unique processes and work with International Student & Scholar Services to assure proper paperwork and compliance throughout the program. Create and communicate welcome materials for new students (e.g., new student Canvas site, orientation information, course registration). Collaborate with Ph.D program director and academic program staff to plan Doctor of Philosophy Intensive Experience events. Coordinate the process to review, identify, and prepare nominations for Graduate Education Fellowship opportunities. Manage the review of transfer credit evaluation for students through the Course Equivalency Evaluation process. Guide doctoral students and post-bacc cert students through the appropriate degree clearance steps. 20% Application and Enrollment Management. Oversee the overall program admission process for the Nursing PhD and post-bacc certificate programs. Guide prospective students, applicants, and admitted students through the admission process. Coordinate faculty involvement in the holistic admission review process. In collaboration with the doctoral recruiter, coordinate a communication strategy from the start of application through orientation. Create a welcoming and positive experience for applicants and enrolling students. 30% Student Data and Program Management Act as program subject matter expert in systems such as Slate, PeopleSoft Campus Solutions, MyU, Reporting Center, GPAS, RedCap, and Coursedog. Maintain accurate Graduate Planning & Audit Systems reports for doctoral and post-baccalaureate certificate students. Serve as a resource for the program to help support students and faculty in understanding how best to use systems and locate information. Develop and maintain student resources (student handbooks, forms, etc). Identify program needs (based on observation, data, and interactions with faculty, students, and other staff) and create optional plans for addressing (e.g., recruitment/retention, funding resources, research opportunities). Maintain accurate records of SON graduate program requirements in C ursedog to facilitate timely degree progress and programming of key systems. Support the management of the student financial assistance package by collaborating with the PhD Program Director, Scholarship Committee and Business Office on communications, tracking, and procedures. 10% Special Initiatives and Professional Development Seek out and fully participate in professional development opportunities. Collaborate on the planning and execution of select student services initiatives and programs, such as new student orientations, Career Week, and other special events. Serve on School of Nursing and University-wide committees as requested. Assist the School of Nursing with various events, including but not limited to fall and spring commencement ceremonies and orientation for other degree programs. Staff advisor for the Organization for PhD in Nursing Students. Other duties as assigned. Qualifications This job is not eligible for H-1B sponsorship Required Qualifications: BA/BS degree plus two years of related experience or the equivalent combination of relevant education and experience totaling six years. Commitment to equal opportunity, access, equity, social justice, and diversity. Excellent time management, organizational, and problem solving skills. Demonstrated ability to build relationships in an education setting with a large and diverse student, staff, and faculty population. Demonstrated ability to work in a fast-paced environment and prioritize conflicting demands. Excellent oral and written communication skills. Strong experience with or quick ability to learn database and enterprise systems used for student records, advising, and reports. Ability to display accountability and responsibility in determining priorities and implementing processes that will match the mission and values of the Office of Student and Career Advancement Services. Demonstrated ability to work independently, collaboratively with a team, and with supervision. Ability to work some evenings and very occasional weekends. Preferred Qualifications: Experience working in an academic environment with a particular focus on student services. Experience working with Oracle databases, PeopleSoft student records systems, Slate, Zoom, and application systems. Experience creating and interpreting policies/procedures and communicating these to various constituents. About the Department Founded in 1909 and recognized as the first nursing program established within a university, the University of Minnesota School of Nursing continues to lead the profession into the future. With a mission to generate knowledge and educate leaders to shape the future of nursing and advance health care to improve the health and wellbeing of all, the school and its research are addressing health issues and improving health. With nearly $6 million in National Institutes of Health awards to the School of Nursing and the Earl E. Bakken Center for Spirituality and Healing in 2019, the University of Minnesota rose to 10th in the latest ranking of NIH funding to schools of nursing. The school is ranked among the top... For full info follow application link. The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds. The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U:

Created: 2026-04-13