Billing Coordinator

Billing CoordinatorAuxiliaries Administration - Pennsylvania-Pittsburgh - (26002085)The Office of Business, Hospitality and Auxiliary Services (BHAS) leads the University's foundational business services and is one of the many units under Finance and Operations. BHAS performs critical services to ensure our students, staff, faculty, and visitors have an exceptional experience on campus, including:1. All residence halls and University-owned leased apartments2. 36 dining locations across campus3. Hospitality services, including camps and conferences, the University Club, and Heinz Memorial Chapel4. University Logistics, including student and campus mail, surplus property, campus printing, and moving services5. Campus Mobility, including parking lots and garages, campus shuttles, and commuting opportunities6. Panther Central - the University's one-stop shop for all campus needs including Pitt IDs7. Campus retail operations, including three on-campus stores - The University Store on Fifth, Maggie & Stella's Cards & Gifts, and The Pitt ShopWe welcome you to BHAS, and invite you to explore our services, get to know our leadership team, and learn about our mission, vision, and values. For more information about BHAS, please visit our website at BHAS.pitt.edu or follow us on LinkedIn.Job SummaryReconciles invoices. Handles status inquiries for payment and paperwork tracking. Maintains and utilizes University financial and purchasing system.Essential FunctionsBHAS is seeking a Billing Coordinator to assist with various financial functions for our Retail & Logistics division, which includes the following departments: University Store on Fifth, Maggie & Stella's Cards & Gifts, The Pitt Shop, Copy Cat, Student Mail Services, Campus Mail Services, Moving and Receiving Services, and Surplus Property.Essential duties associated with this role include, but are not limited to:1. Process daily cash report entries for The University Store on Fifth, The Pitt Shop, Maggie & Stella's, and Surplus Property2. Assist the financial team with weekly bank deposits and monthly reconciliation entries3. Assist with purchase order creation and interdepartmental charges (IDC)4. Allocate, pay, track, and reconcile all incoming and outgoing invoices, ensuring timeliness, accuracy, and adherence to policies, procedures, and regulations5. Analyze accounts, generate statements, and prepare journal entries as needed6. Manage postage due data entry and coordinate with departments to obtain University account numbers; bill monthly7. Process First Class Mail monthly billing8. Assist the financial team with processing invoices, including maintaining a spreadsheet tracking invoices paid and IDC departments serviced9. Coordinate with internal and external stakeholders to resolve payment discrepancies and adjust accordingly10. Respond to inquiries related to the status and tracking of payments and records11. Maintain and update databases, spreadsheets, files, reports, and a detailed ledger of transactionsPhysical EffortAbility to perform essential job functions with or without reasonable accommodation, which may include activities such as sitting, standing, walking, and occasional lifting or carrying of items up to 20 lbs.Assignment Category: Full-time regularJob Classification: Staff.Accounts Payable & Receivable AssistantJob Family: Finance & ProcurementJob Sub Family: Accounting & Financial ReportingCampus: PittsburghMinimum Education Level Required: High School Diploma/GEDMinimum Years of Experience Required: No experience requiredWill this position accept substitution in lieu of education or experience: Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement.Work Schedule: Monday - Friday, 7:00am - 3:30pmWork Arrangement: ybrid: Combination of On-Campus and Remote work as determined by the department.Hiring Range: $17.50 per hourRelocation_Offered: NoVisa Sponsorship Provided: NoBackground Check: For position finalists, employment with the University will require successful completion of a background checkChild Protection Clearances: Not ApplicableRequired Documents: ResumeOptional Documents: Cover LetterPI283788033

Created: 2026-04-17