Institutional Post Award Administrator I - Basic & ...

Job Description Location: Chicago, Illinois Business Unit: Rush Medical Center Hospital: Rush University Medical Center Department: Basic & Trans. Science Ops Work Type: Full Time (Total FTE between 0.9 and 1.0) Shift: Shift 1 Work Schedule: 8 Hr (8:00:00 AM - 4:00:00 AM) Rush offers exceptional rewards and benefits learn more at our Rush benefits page ( Pay Range: $32.00 - $46.44 per hour Rush salaries are determined by many factors including, but not limited to, education, job-related experience and skills, as well as internal equity and industry specific market data. The pay range for each role reflects Rushu2019s anticipated wage or salary reasonably expected to be offered for the position. Offers may vary depending on the circumstances of each case. Summary: The Institutional Post Award Administrator is an integral part of the Rush University Sponsored Program Financial Management (SPFM) team in the Sponsored Program Office within the Office of Research Affairs (ORA). The Office of Research Affairs (ORA) serves as the institutional home for research administration and oversight, dedicated to promoting, facilitating, advocating for, and supporting all research activities conducted across Rush. The Institutional Post Award Administrator is responsible for the financial management of sponsored awards after setup, including billing, approving transactions, cash management, financial reporting, and closeout. This role ensures that sponsor invoices are accurate, timely, and compliant with award terms while supporting Rush Universityu2019s institutional financial integrity. The position plays a key role in operating and optimizing post-award financial processes within Workday. Exemplifies the Rush mission, vision, and values and acts in accordance with Rush policies and procedures. Other information: Required Job Qualifications: u2022 Bacheloru2019s degree in accounting, finance, business administration, or related field. u2022 2u20133 years of experience in financial management or sponsored research accounting. Knowledge, Skills, & Ability: u2022 Demonstrated proficiency with word processing, spreadsheet, and database software (MS Office skills such as Outlook, Word, Excel, PowerPoint, SharePoint) u2022 Strong analytical, reconciliation, and problem-solving skills. u2022 Strong organizational skills and attention to detail u2022 Strong interpersonal, verbal, and written communication skills required. u2022 Exceptional attention to detail and ability to maintain confidential information required u2022 Ability to work successfully both independently and in team settings u2022 Excellent time management with the ability to prioritize tasks as needed u2022 Willingness to learn new methodologies, tools, and techniques u2022 Flexible work hours and travel may be required Preferred Job Qualifications: - u2022 Experience with Workday Financial Management or similar ERP systems. u2022 Knowledge of federal and non-federal sponsor billing requirements. u2022 Experience in academic medical centers or research-intensive universities. Physical Demands: Competencies: Disclaimer: The above is intended to describe the general content of and requirements for the performance of this job It is not to be construed as an exhaustive statement of duties, responsibilities or requirements Responsibilities: u2022 Independently manages a portfolio of awards to ensure costs are allowable, allocable, reasonable, and properly documented. u2022 Prepare and submit sponsor invoices (cost-reimbursable, fixed-price, milestone-based). u2022 Interprets sponsor requirements, including billing schedules and payment terms. u2022 Review and reconcile award expenditures in Workday. u2022 Identify and resolve billing discrepancies, unallowable costs, or cost transfers. u2022 Monitor award balances, burn rates, and deficits. u2022 Track sponsor payments and follow up on outstanding receivables. u2022 Coordinate with Fund Accounting to process cost transfers and perform PMS Drawdowns and apply payments to awards. u2022 Coordinate with sponsors to resolve payment issues. u2022 Support financial reporting related to sponsored accounts. u2022 Prepare financial reports required by sponsors. u2022 Support award closeout activities for Final invoicing, Final financial reports (FFR), and Residual balance resolution (for fixed-price awards). u2022 Ensure closeouts meet sponsor and institutional deadlines. u2022 Serve as a financial point of contact for departments, PIs, and Fund Accounting. u2022 Work closely with the Award Setup and Maintenance team to ensure award setup and configuration is correct throughout the life of the award. u2022 Provide guidance on financial compliance and sponsor requirements. u2022 Utilize Workday reporting tools to monitor award financial activity. u2022 Participate in system testing, enhancements, and process improvements. u2022 Identifies compliance risks and escalates as appropriate. u2022 Assist with training and documentation for post-award financial processes. u2022 Collaborate closely with Sponsored Programs Administration (SPA), Fund Accounting, Department Research Administrators, and Research Administration leadership. u2022 Provide guidance to departmental users on award structure and downstream impacts. u2022 Identify process improvements and contribute to standard operating procedures (SOPs). u2022 Perform other duties as assigned. Rush is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. Position Institutional Post Award Administrator I - Basic & Trans. Science Ops - Full-time Location US:IL:Chicago Req ID 26214

Created: 2026-04-20