Institutional Post Award Administrator II - Basic & ...

Job Description Location: Chicago, Illinois Business Unit: Rush Medical Center Hospital: Rush University Medical Center Department: Basic & Trans. Science Ops Work Type: Full Time (Total FTE between 0.9 and 1.0) Shift: Shift 1 Work Schedule: 8 Hr (8:00:00 AM - 4:00:00 PM) Rush offers exceptional rewards and benefits learn more at our Rush benefits page ( Pay Range: $34.89 - $50.63 per hour Rush salaries are determined by many factors including, but not limited to, education, job-related experience and skills, as well as internal equity and industry specific market data. The pay range for each role reflects Rushu2019s anticipated wage or salary reasonably expected to be offered for the position. Offers may vary depending on the circumstances of each case. Summary: The Institutional Post Award Administrator 1 is an integral part of the Rush University Sponsored Program Financial Management (SPFM) team in the Sponsor Program Office within the Office of Research Affairs (ORA). The Office of Research Affairs (ORA) serves as the institutional home for research administration and oversight, dedicated to promoting, facilitating, advocating for, and supporting all research activities conducted across Rush. The Institutional Post Award Administrator 1 supports the financial administration of sponsored awards following setup. This entry-level role assists with invoicing, approving transactions, reconciliations, financial reporting, and closeout activities under the guidance of senior team members. The position develops foundational knowledge of sponsor regulations, institutional policies, and Workday post-award processes while ensuring accuracy and compliance. Exemplifies the Rush mission, vision and values and acts in accordance with Rush policies and procedures Other information: Required Job Qualifications: u2022 Bacheloru2019s degree u2022 0-2 years experience in financial management or sponsored research accounting. Knowledge, Skills, & Ability: u2022 Demonstrated proficiency with word processing, spreadsheet, and database software (MS Office skills such as Outlook, Wod, Excel, PowerPoint, Sharepoint) u2022 Strong analytical, reconciliation, and problem-solving skills. u2022 Strong organizational skills and attention to detail u2022 Strong interpersonal, verbal and written communication skills required. u2022 Exceptional attention to detail and ability to maintain confidential information required u2022 Ability to work successfully both independently and in team settings u2022 Excellent time management with ability to prioritize task as needed u2022 Willingness to learn new methodologies, tools and techniques u2022 Flexible work hours and travel may be required Preferred Job Qualifications: - u2022 Experience with Workday Financial Management or similar ERP systems. u2022 Knowledge of federal and non-federal sponsor billing requirements. u2022 Experience in academic medical centers or research-intensive universities. Physical Demands: Competencies: Disclaimer: The above is intended to describe the general content of and requirements for the performance of this job It is not to be construed as an exhaustive statement of duties, responsibilities or requirements Responsibilities: Job Responsibilities: u2022 Review expenditures to ensure they are allowable, allocable, reasonable, and properly documented. u2022 Assist in preparing sponsor invoices (cost-reimbursable, fixed-price, milestone-based). u2022 Perform routine reconciliations of award expenditures in Workday. u2022 Assist in monitoring award balances and identifying deficits. u2022 Track sponsor payments and support follow up on outstanding receivables. u2022 Assist with preparation of sponsor financial reports. u2022 Support award closeout activities for Final invoicing, Final financial reports (FFR), and Residual balance resolution (for fixed-price awards). u2022 Work with Fund Accounting on payment application and cost transfers. u2022 Respond to financial inquires from departments and PIs. u2022 Maintain organized documentation of billing and financial transactions. u2022 Utilize Workday reporting tools to monitor award financial activity. u2022 Collaborate closely with Sponsored Programs Administration (SPA), Fund Accounting, Department Research Administrators, and Research Administration leadership. u2022 Participate in training and professional development activities. u2022 Perform other duties as assigned. Rush is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. Position Institutional Post Award Administrator II - Basic & Trans. Science Ops - Full-time Location US:IL:Chicago Req ID 26189

Created: 2026-04-20