Research Administrative Coordinator II, Orthopedic ...

Department:37403 Wake Forest University Health Sciences - Surgery: OrthopedicsStatus:Full timeBenefits Eligible:YesHours Per Week:40Schedule Details/Additional Information:Full time, in personPay Range$30.70 - $46.05JOB SUMMARYProvide departmental faculty with administrative support to facilitate timely grant submission and subsequent post award management for research endeavors. The incumbent will serve as both the ombudsman and liaison to the Office of Sponsored Programs to ensure better support and coordination of all facets of pre and post award services. This position will provide supervision of all day-to-day research activities included below and will make staff recommendations to Business Administrator to address increased demand. In addition, the incumbent will assist in the distribution and assignment of work load as appropriate.EDUCATION / EXPERIENCEBachelor’s degree in a related field or equivalent education and/or experienceFour years’ experience with grant application preparation and/or management of grant budgetsSKILLS AND QUALIFICATIONS: Excellent interpersonal skillsAbility to deal effectively with faculty, staff, and external sponsorsExcellent oral and written communication skillsComputer literacySupervisory experienceESSENTIAL FUNCTIONS: Pre-Award:Support faculty research interests and expertise by identifying appropriate potential sponsors and programs, communicating funding opportunity information to faculty by tracking information via computerized and written sources, and facilitating collaboration across faculty within the department. Facilitate grant and/or contract submission by providing training and guidance to Faculty members and department administrators. This includes preparation of applications, institutional requirements, and administrative processes as well as providing examples of various types of grant applications to investigators. Obtain and review guidelines for requests for proposals and requests for applications to recruit and assist faculty applications; electronically submit applications to extramural funding agencies; finalize proposal submissions and better ensure completeness, adherence to sponsor and institutional requirements and appropriateness of information prior to submission to OSP. Work with the Business Administrator and departmental Faculty to create better awareness of funding opportunities and submission deadlines; process grants to the OSP.Project Development/Proposal Submission:Assist faculty in obtaining and coordinating proposal components from various participants when multi-investigator awards are submitted. Together with BA and faculty create grant budgets from investigator outlines; prepare and assemble supporting documents to assist PI in writing of budget justification. Create, coordinate and review subcontract grant applications; coordinate negotiation correspondence with management prior to transmittal of contact. Review and recommend approval of draft negotiation correspondences associated with basic research agreements. Facilitate communications to departments by participating in training sessions and preparing information for institutional publications related to research. Under general supervision, act as a liaison for the department to the Office of Sponsored Programs and extramural funding agencies for contract and grant applications.Post-Award Management:Prepare re-budgeting pile and prepare financial progress reports.Arrange for and document the acquisition of equipment.Function as liaison to the OSP to assist with coordination of sponsor updates of grant information.Coordinate time and effort information.Prepare and approve personnel actions related to projects.Oversee HR transactions for grant accounts and ensure salaries are posted correctlyTrack research time and effort.Prepare and submit requests for labor distribution changes for personnel related to extramurally funded pliance Management:Help prepare ACUC, IRB, radiation safety, biosafety and other regulatory documents with investigators. Review submission of protocols and grants sent to the Office of Research Monitor and advise faculty on regulatory changes. Orient new researchers to the Department and WFUHS procedures. Perform other related duties incidental to the work described herein.Our CommitmenttoYou:Advocate Health offers a comprehensive suite of Total Rewards: benefits and well-being programs, competitive compensation, generous retirement offerings, programs that invest in your career development and so much more - so you can live fully at and away from work, including:CompensationBase compensation listed within the listed pay range based on factors such as qualifications, skills, relevant experience, and/or trainingPremium pay such as shift, on call, and more based on a teammate's jobIncentive pay for select positionsOpportunity for annual increases based on performanceBenefits and morePaid Time Off programsHealth and welfare benefits such as medical, dental, vision, life, andShort- and Long-Term DisabilityFlexible Spending Accounts for eligible health care and dependent care expensesFamily benefits such as adoption assistance and paid parental leaveDefined contribution retirement plans with employer match and other financial wellness programsEducational Assistance ProgramAbout Advocate Health is the third-largest nonprofit, integrated health system in the United States, created from the combination of Advocate Aurora Health and Atrium Health. Providing care under the names in Illinois; in the Carolinas, Georgia and Alabama; and in Wisconsin, Advocate Health is a national leader in clinical innovation, health outcomes, consumer experience and value-based care. Headquartered in Charlotte, North Carolina, Advocate Health services nearly 6 million patients and is engaged in hundreds of clinical trials and research studies, with serving as the academic core of the enterprise. It is nationally recognized for its expertise in cardiology, neurosciences, oncology, pediatrics and rehabilitation, as well as organ transplants, burn treatments and specialized musculoskeletal programs. Advocate Health employs 155,000 teammates across 69 hospitals and over 1,000 care locations, and offers one of the nation’s largest graduate medical education programs with over 2,000 residents and fellows across more than 200 programs. Committed to providing equitable care for all, Advocate Health provides more than $6 billion in annual community benefits.

Created: 2026-04-21