Administrative Program Specialist A

Administrative Program Specialist A Print ( Apply ufeff Administrative Program Specialist A Salary $3,127.00 - $6,136.00 Monthly Location Baton Rouge, LA Job Type Classified Job Number CRT-2026-220293-PW Department Culture Rec & Tourism-State Library Opening Date 04/23/2026 Closing Date 5/7/2026 11:59 PM Central + Description + Benefits + Questions About this Job This is a full-time position located at the State Library in Baton Rouge, LA. This position supports the efficient operation of the Center for the Book and its programs, including the annual Louisiana Book Festival (LBF), which is the State Library's largest event in achieving its mission to promote literacy and reading and to showcase Louisiana authors and literature to a worldwide audience. The Louisiana Book Festival is the largest event coordinated by any single state agency in Louisiana and features over 200 authors and panelists participating in 100 programs at 20 different venues in a single day. It is attended by around 200,000 people from all over Louisiana and the world. This position provides high-level administrative support, manages program activities, and assists with the planning, coordination, and evaluation of CFTB programs. This position also serves as the Volunteer Coordinator for the festival and manages all volunteer recruitment and training for the Louisiana Book Festival, as well as assisting with CFTB communications and acting as an agency co-safety director. The State Library of Louisiana inspires and supports literacy and lifelong learning for all Louisianans through access to information, strengthening communities, supporting exceptional library services, and preserving Louisianau2019s heritage. The State Library of Louisiana, its Board of Commissioners and staff value: + Equal access to information for all citizens, + The literary and cultural heritage of Louisiana, + Intellectual freedom, and + Reading An ideal candidate should possess the following competencies: + Accepting Direction:The ability to be open and willing to follow guidance or instructions. + Following Policies and Procedures: The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies. + Managing Resources: The ability to manage financial, physical, and contractual resources to ensure compliance and maximize business value. Minimum Qualifications Three years of experience in administrative services; OR Six years of full-time work experience in any field; OR A bachelor's degree. EXPERIENCE SUBSTITUTION: Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field. Job Specification The official job specifications for this role, as defined by the State Civil Service, can be foundhere (. Job Duties and Other Information Job Duties: + Coordinate projects supporting Library of Congress state affiliation, annual reporting, and national literary initiatives + Track and report monthly contributions related to specialty license plate donations + Provide support and customer service to internal departments within the State Library + Maintain and update program chronologies to ensure accuracy of annual events and initiatives + Manage communications with authors and publishers, including preparation of the annual Author Guide + Coordinate travel arrangements and itineraries for featured authors and oversee related purchasing activities + Lead recruitment, training, and management of volunteers for the Louisiana Book Festival + Develop and maintain volunteer databases, schedules, job descriptions, and communication materials + Plan and execute volunteer outreach efforts and oversee distribution of volunteer resources and information packets + Supervise volunteer operations during events, including coordination of volunteer areas and leadership meetings Position-Specific Details: + Appointment Type: This is a probational appointment. Current permanent status state employees may be required to accept a probational appointment. + Work Schedule: This is a full-time position that reports in-office. This position may be required to work evenings, weekends, holidays, and/or overtime. This position may be required to travel. Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities. How To Apply: No Civil Service test scoreis required in order to be considered for this vacancy. To apply for this vacancy, click on the u201cApplyu201d link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page. Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete. The Office of the Lieutenant Governor and the Department of Culture, Recreation and Tourism are participants in the E-Verify system for identification and employment eligibility purposes. Louisiana as a State, is a Model Employer for People with Disabilities. For further information about this vacancy contact: Pacee Wallace Department of Culture, Recreation, & Tourism 1051 N. 3rdStreet Baton Rouge, LA 70802 Phone: 225-342-8202 Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career. As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program: Insurance Coverage More information can be found at Parental Leaveu2013 Up to six weeks paid parental leave More information can be found at Holidays and Leave u2013 State employees receive the following paid holidays each year: + New Year's Day + Martin Luther King, Jr. Day, + Mardi Gras, + Good Friday, + Memorial Day, + Independence Day, + Labor Day, + Veteran's Day, + Thanksgiving Day and Christmas Day. Additional holidays may be proclaimed by the Governor State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase. Retirement u2013 State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to): + Louisiana State Employees Retirement System (LASERS has provided this video (to give you more detailed information about their system + Teacher's Retirement System of Louisiana ( + Louisiana School Employees Retirement System (among others 01 ADi: Accepting Direction - How well do you accept guidance, follow instructions, and adjust when given feedback? + I resist direction, ignore feedback, and need reminders to complete tasks. + I follow direction with reminders and often need clarification or support. + I follow direction reliably, adjust to feedback, and complete tasks on time. + I adapt quickly, follow through, and help others adjust as needed. 02 ADi: Accepting Direction - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid. 03 FPP: Following Policies and Procedures - How well do you apply rules, policies, and procedures in your work? + I struggle to follow rules or apply policies correctly, which can lead to confusion or mistakes. + I follow rules with support and help correct issues, but I sometimes apply policies inconsistently. + I apply and explain policies accurately, adapt to routine situations, and help improve procedures. + I guide others in applying policies, prevent compliance issues, and improve procedures based on experience. 04 FPP: Following Policies and Procedures - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid. 05 MR: Managing Resources - How well do you manage financial, physical, or contractual resources to meet operational needs? + I struggle to manage resources, donu2019t always follow required procedures, or have trouble keeping accurate records. + I handle basic resource tasks but may not consistently align them with priorities or follow procedures. + I manage resources effectively, follow procedures, track usage, and maintain accurate records to support my teamu2019s goals. + I plan ahead to meet future needs, improve systems, strengthen vendor relationships, and ensure compliance across resource areas. 06 MR: Managing Resources - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid. Required Question Employer State of Louisiana Address 1201 N 3rd St Baton Rouge, Louisiana, 70802 Phone see posting for contact info Website Apply Please verify your email addressVerify Email

Created: 2026-04-27