Executive Assistant

OverviewTecolote is in search of a highly skilled Executive Assistant to provide direct support to senior leadership within a Department of Defense (DoD) organization, with a strong preference for candidates possessing U.S. Space Force (USSF) experienceResponsibilitiesKey ResponsibilitiesProvide high-level executive support to senior leaders, including calendar management, meeting coordination, and travel arrangementsManage and track taskings through DoD and USSF staff tasking systems, including Enterprise Task Management System (ETMS)Coordinate, draft, review, and route official correspondence and staff packages in accordance with DoD and USSF standardsMaintain situational awareness of suspense items and ensure timely completion of all assigned actionsServe as a liaison between leadership, internal staff, and external stakeholdersSupport meeting preparation, including agenda development, read-ahead materials, and executive briefingsEnsure compliance with DoD records management and administrative policiesSkills RequiredThe ideal candidate will demonstrate exceptional organizational, communication, and coordination skills, along with deep familiarity with DoD administrative processes and USSF-specific personnel systems.Required QualificationsMinimum 5 years of experience supporting senior-level leadership within the Department of DefenseDemonstrated experience working with the U.S. Space Force (USSF) or closely aligned organizationsProficiency in staff tasking systems, including ETMS or equivalent platformsDirect experience with USSF personnel processes, including awards, decorations, and performance evaluationsStrong knowledge of DoD correspondence formats and administrative proceduresExcellent written and verbal communication skillsHigh level of discretion, professionalism, and attention to detailEducation and ClearanceBachelors degree (BA/BS) requiredActive Top-Secret security clearance requiredPreferred QualificationsFamiliarity with additional DoD systems (e.g., DTS, ePubs, MyEval, or equivalent)Prior experience in a Headquarters, Staff, or Command environmentBenefitsWe offer competitive salaries commensurate with education and experience. We have an excellent benefits package that includes:Comprehensive health, dental, life, long and short-term disability insurance100% Company funded Retirement PlansGenerous vacation, holiday and sick pay plansTuition assistanceAbout Tecolote ResearchTecolote Research is a private, employee-owned corporation where people are our primary resource. Our investments in technology and training give our employees the tools to ensure our clients are provided the solutions they need, and our very high employee retention rate and stable workforce is an added value to our customers. Apply now to connect with a company that invests in you.View all career opportunities: us on social media: LinkedIn X @TecoloteInc Facebook[EOE/M/F/Disability/Veterans]

Created: 2026-04-27