Administrative Program Specialist A

Administrative Program Specialist A Print ( Apply ufeff Administrative Program Specialist A Salary $3,127.00 - $6,136.00 Monthly Location Baton Rouge, LA Job Type Classified Job Number FPC 042726 ERG Department Division of Administration Division Facility Planning and Control Opening Date 04/27/2026 Closing Date 5/2/2026 11:59 PM Central + Description + Benefits + Questions About this Job The Division of Administration/Office of Facility Planning and Control has a vacancy. This job title has an assigned pay grade of AS-613. The Office of Facility Planning and Control is responsible for administration of the state's capital outlay budget process, which includes preparation of a preliminary state construction plan. The document outlines state and local projects for possible funding using a mixture of state general obligation bonds, revenue bonds, state and federal cash and often fees and self-generated funds. The proposed construction budget is contained in House Bill 2 which is introduced at regular legislative sessions. The proposed construction budget is sometimes altered during the legislative sessions by lawmakers before becoming law. FPC also administers the state and non-state projects that are ultimately funded and oversees the contracts from planning through construction and project completion. The purpose of the Administrative Program Specialist A position is to serve as the central manager and steward of both physical and electronic records for a large volume of capital outlay projects, ensuring their accurate organization, accessibility, compliance with retention regulations, and long-term preservation. Beyond records management, the role also supports organizational operations by overseeing payroll/timekeeping accuracy, managing office inventory and purchasing, and providing administrative, technical, and backup support across multiple functions. Overall, the position ensures that critical project information, administrative processes, and resources are well-organized, compliant, and efficiently maintained to support the agencyu2019s day-to-day operations and long-term accountability. AN IDEAL CANDIDATE SHOULD POSSESS THE FOLLOWING COMPETENCIES: + Accepting Direction:The ability to be open and willing to follow guidance or instructions. + Following Policies and Procedures:The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies. + Making Accurate Judgments: The ability to form an opinion objectively and decisively based on relevant information and in accordance with established standards. + Managing Resources: The ability to manage financial, physical, and contractual resources to ensure compliance and maximize business value. The Division of Administration is the state governmentu2019s management arm and the hub of its financial operations. Division offices perform a wide variety of activities including the following: + Overseeing the stateu2019s capital construction program + Working to provide state and federal grants for community development + Development of the state budget + Providing technology services + Giving agencies guidance in the state purchasing and contracting process as they seek goods and services + Administering a program that provides federal funds to help Louisiana residents recover from a series of devastating hurricanes Minimum Qualifications Three years of experience in administrative services; OR Six years of full-time work experience in any field; OR A bachelor's degree. EXPERIENCE SUBSTITUTION: Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field. Job Specification The official job specifications for this role, as defined by the State Civil Service, can be foundhere (. Job Duties and Other Information Job Duties: As an Administrative Program Specialist A, you will play a key role in supporting program operations by coordinating administrative processes, analyzing program data, and ensuring compliance with established policies and procedures. In this role, you will: + Serve as the central manager of physical and electronic records for capital outlay projects, ensuring accurate organization, accessibility, and long-term preservation. + Maintain compliance with records retention policies and regulatory requirements through consistent monitoring and documentation practices. + Oversee payroll and timekeeping processes to ensure accuracy, timeliness, and adherence to policies. + Manage office inventory and purchasing functions, including tracking supplies and coordinating procurement activities. + Provide administrative, technical, and backup support across multiple functions to ensure efficient operations and continuity of services. Position-Specific Details: Appointment Type: This vacancy will be filled by new hire or by promotion of a current permanent status classified employee. Louisiana is a

Created: 2026-04-29