Administrative Assistant

Connecting clients to markets - and talent to opportunityWith 4,300 employees and over 400,000 retail and institutional clients from more than 80 offices spread across five continents,we’rea Fortune-100, Nasdaq-listed provider, connecting clients to the global markets - focusing on innovation, human connection, and providing world-class products and services to all types of investors.At StoneX, we offer you the opportunity to be part of an institutional-grade financial services network that connects companies, organizations, and investors to the globalmarketsecosystem. As a team member,you'llbenefitfrom our unique blend of digital platforms, comprehensive clearing and execution services, personalized high-touch support, and deep industryexpertise. Elevate your career with us and make a significant impact in the world of global finance.Business SegmentOverview -Institutional:Immerseyourself in the best-in-class institutional-grade technology, working alongside industry experts and gaining exposure to various asset classes, such as equities, options, fixed income securities, and advanced trading, research, and management technology.Position Purpose: The Administrative Assistant provides high‑level administrative support to executive leadership and departmental staff, ensuring the efficient day‑to‑day operation of the business. This role serves as a key point of coordination for scheduling, communication, documentation, and office management, while maintaining professionalism, discretion, and attention to detail in a fast‑paced environment.Primary Responsibilities:Greets and directs guests, visitors, and clients in a professional and welcoming manner.Handles incoming mail, phone calls, inquiries, and requests—both internal and external—and takes appropriate action. Utilizes and maintains office equipment, including fax machines, copiers, scanners, and related technology. Books and coordinates meetings, conferences, and travel arrangements. Organizes, analyzes, and maintains information and records as needed. Prepares correspondence, written reports, and other documents; proofreads and corrects materials for accuracy and professionalism. Maintains efficient office procedures and tracking systems to monitor requested actions, follow‑ups, and reports. Schedules appointments, meetings, and other key departmental or executive events; reviews schedules daily and proactively manages upcoming deadlines. Assists new recruits joining StoneX Wealth with their transition process, including coordinating home‑office visits and orientation, scheduling training, and monitoring securities registrations and insurance appointments. Manages the President’s corporate credit card activity and prepares related expense reports. Works directly with mutual fund and insurance carriers to update and maintain information within their systems and databases. Maintains the confidentiality and security of sensitive documents and information at all times. Maintains prompt and regular attendance in accordance with company policies. Performs additional duties and responsibilities as assigned by management; this list is not intended to be all‑inclusive.Job Requirements:Associate’s or Bachelor’s degree is preferred; or equivalent combination of education and work experience Strong written and oral communication skillsStrong interpersonal skills to communicate with other departments, court/regulatory personnel, clients, etc.Excellent organizational and time management skillsIntermediate to advanced computer skills including Microsoft Office Experience in financial services industry a plusMust be authorized to work in the US for any employerPhysical requirements/Working conditions:Climate controlled office environmentMinimal physical requirements other than occasional light lifting of boxed materials.Dynamic, time-sensitive environment#LI-OnSite

Created: 2026-05-06